INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Marks Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
A Presentation By Attorney Karen Kennard Of Greenberg Traurig, LLP Regarding An Update For The Upcoming Texas Legislative Session
Presentation By Dan Jackson Of Willdan Financial Services Regarding Water Utility Rate Structure
Employee Recognition 20 Plus Years of Service, 2017 And 2018 Employee Service Awards Presentation
UNFINISHED BUSINESS 1) P. R. No. 21670 — A Resolution Authorizing Appointing Or Re- Appointing A Member To The Planning And Zoning Commission
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports B1) Mayor Thurman Bartle: Texas Municipal League Virtual Summit November 14 — 16, 2020 220. 00 B2) Mayor Thurman Bartie: National League Of Cities Virtual City Summit November 16 — 20, 2020 295. 00 C. Minutes — None D. Resolutions 2) P. R. No. 21623 — A Resolution Authorizing The City Manager To Participate In The Grant Program And Accept Funding From The Texas Parks & Wildlife Department Of Austin, Texas For The Rebuilding Of The Sabine Pass Boat Ramp At Broadway Street And S. 1st Avenue In Sabine Pass, Texas. Funding Is Available Through A Grant From The Harvey Fisheries Disaster Relief Fund In The Amount Of $ 1M 3) P. R. No. 21665 — A Resolution Authorizing The Execution Of A Homebuyer' s Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1201 6th Street Formerly Known As 618 Savannah Ave.), Port Arthur, Texas, Through The City' s Homebuyer' s Assistance Program 4) P. R. No. 21677 — A Resolution Authorizing The City Manager To Approve Change Orders No. 17 To No. 31 With The Construction Managers Of Southeast Texas Of Port Arthur, Texas To Construct Port Arthur Transit's New Maintenance Building And Electric Charging Infrastructure To A New Contract Amount Not To Exceed 3, 774, 691. 51; Funds Available In Account 401- 1509- 561. 82- 00 5) P. R. No. 21682 — A Resolution Authorizing The Purchase Of A 2021 Schwarze Model A7 Tornado Regenerative Air Street Sweeper From Heil Of Texas Of Houston, Texas, Under HGAC Contact No. SW04- 20, In The Amount Of$ 232, 497. 00. Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Drainage, Account No. 625- 1801- 531. 93- 04 6) P. R. No. 21683 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 9, 256. 73 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To Police Vehicle 2091 7) P. R. No. 21687 — A Resolution Authorizing The City Manager To Execute Change Order Number 4, Decreasing The Contract Amount By $ 1, 300. 00, For A New Contract Amount Of $ 62, 662. 89 And For Approval Of The Final Payment In The Amount Of $ 307. 78 To The Contract Between The City Of Port Arthur And Jackbuilt Contractors, LLC Of Orange, Texas For Interior Repairs At The Recreation Center; 30, 516. 54 Available In Account Number 147- 2300- 901. 95- 00 Project Number PR- 001 And $ 32, 146. 35 Available In Account Number 307- 1601- 591. 95- 00 Project Number PR- 001) 8) P. R. No. 21689 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And G& G Enterprises, Corp. Of Port Arthur, Texas, Decreasing The Original Contract Amount By $ 8, 788. 25 To The New Contract Total Of $ 2, 489, 511. 75; And Authorizing The Closeout Of The Contract, And Release Of Retainage In The Amount Of 124,475. 59 For The Development Services Building Renovation Project, Located At 300 4th Street ( Formerly 246 Dallas Avenue); Funds Available In Capital Improvement Account No. 307- 1601- 591. 82- 00; Project No. 201606 9) P. R. No. 21690 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 9, 150. 73 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To Police Vehicle 1952 10) P. R. No. 21691 — A Resolution Authorizing The City Manager To Execute A Contract With Precision Pump Systems Of Spring, Texas, For The Purchase And Installation Of A Pump And Electric Motor For The El Vista Pump Station In The Amount Of $ 137, 102. 00. Funding Available In The Emergency Management Fund — FEMA Equipment Account No. 147- 2300- 901. 92- 00, Project Number 082717 11) P. R. No. 21692 — A Resolution Authorizing The Second And Final Year Renewal Of The Contract Between The City Of Port Arthur And Latitude, LLC Of Tucson, Arizona For Provision Of Emergency Food Services In The Event Of An Emergency Or Disaster 12) P. R. No. 21693 — A Resolution Authorizing The Second Year ( First Renewal) Of The Non- Exclusive Agreement With DRC Emergency Services Of Deer Park, Texas, For The Provision Of Emergency Environmental, Disaster, And Logistical Response Services In The Event Of An Emergency Or Disaster 13) P. R. No. 21694— A Resolution Authorizing The City Manager To Enter Into A Contract With Clifford Power Systems Of Houston, Texas For Preventative Maintenance And Repair Of Utility Operations' Backup Generators With A Projected Budgetary Impact Of $ 30, 000. 00. Funds Are Available In Utility Operations Department Account Numbers 410- 1252- 532. 42- 00, 410- 1253- 532. 42- 00, 410- 1255- 532. 42- 00, And 410- 1256- 532. 42- 00 ( Equipment Maintenance) 14) P. R. No. 21695 — A Resolution Awarding The Contract For The Purchase Of Badger Meters For The Water Utilities Department With Rural Pipe & Supply Of Jasper, Texas, In The Projected Budgetary Impact Amount Of $240, 000. 00. Funds Are Available In Account No. 410- 1253- 532. 35- 00, Water System Maintenance 16) P. R. No. 21697 — A Resolution Authorizing The Purchase Of 4, 000 Itron Electronic Meter Transmitters For Water Utilities Department From Republic Meter, Inc. Of Dallas, Texas, With A Total Projected Budgetary Impact Of $ 293, 000. 00 Funds Are Available In Water Utilities Account No. 410- 1253- 532. 35- 00, Water System Maintenance 17) P. R. No. 21701 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Excavation & Construction LLC Of Port Arthur, Texas For The 8th Avenue Improvement Project From 32nd Street To The Dead End For The Replacement Of A Sanitary Sewer Line, The Installation Of A Junction Box, For The Amount Of $ 15, 415. 00 Amending The Original Contract Amount From $ 904, 485. 50 To The New Contract Amount Of $ 919, 935. 50 And The Addition Of 19 Calendar Days Amending The Completion Date To December 12, 2020 And Assessing Liquidated Damages In The Amount Of 4, 725. 00 For A 15 Calendar Day Contract Time Overrun. The Funding Is Available In The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P11
P. R. No. 21560 — A Resolution Authorizing The City Manager To Execute Change Order No. 4 To The Contract Between The City Of Port Arthur And Excavation & Construction LLC Of Port Arthur, Texas For The Sunken Court Roadway Reconstruction Project From Twin City Highway To North Park Drive Extending The Contract Time By 73 Calendar Days Changing The Original Contract Completion Date Of August 20, 2020 To The New Contract Completion Date Of November 1, 2020 And Assessing Liquidated Damages For Contract Time Overage In The Amount Of $ 12, 000. 00. Funding Is Not Impacted In The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P02
P. R. No. 21696 — A Resolution Amending Resolution No. 20- 097 As It Pertains To The Agreement Between The City Of Port Arthur And Nicol Scale & Measurement Of Houston, Texas, Extending The Term For An Additional Two Months For The Use Of Temporary Scales At The City's Landfill And Ratifying An Emergency Payment Of 6, 462. 00 For A Total Contract Cost Of$ 34, 200. Funding Is Available In The Capital Reserve Fund Equipment Replacement Solid Waste Account No. 403- 1274- 533. 51- 01
P. R. No. 21647 — A Resolution Appointing And/ Or Reappointing Regular Board Members To The Construction Board Of Adjustment And Appeals
P. R. No. 21686 — A Resolution Nominating A Member To The Board Of Directors Of The Orange County Appraisal District For The Remaining Portion Of The 2020 — 2021 Term, Due To A Vacancy
P. O. No. 6916 — An Ordinance Designating Thursday, December 24, 2020, As A Legal Holiday
P. O. No. 6917 — An Ordinance Extending The Declaration Of Disaster Pursuant To § 418. 108( b) Of The Texas Government Code
VIII. * CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code [ Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain of Land Located Within the City Limits 2) Section 551. 071 Government Code — To Discuss And Receive Legal Advice From The City Attorney Regarding Potential And/ Or Pending Litigation And Other Legal Matters Involving The City Of Port Arthur 3) Section 551. 072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain Of Land Located In The Downtown Area 4) Section 551. 072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain Of Land Located At 3451 57th Street ( Robogistics) 5) Section 551. 072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property Located In The City' s Industrial District/ ETJ 6) Section 551. 087 Government Code — To Discuss Economic Development Incentives In The City' s Industrial District/ ETJ IX. ADJOURNMENT OF MEETING
Dec 08, 2020 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Marks Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
A Presentation By Attorney Karen Kennard Of Greenberg Traurig, LLP Regarding An Update For The Upcoming Texas Legislative Session
Presentation By Dan Jackson Of Willdan Financial Services Regarding Water Utility Rate Structure
Employee Recognition 20 Plus Years of Service, 2017 And 2018 Employee Service Awards Presentation
UNFINISHED BUSINESS 1) P. R. No. 21670 — A Resolution Authorizing Appointing Or Re- Appointing A Member To The Planning And Zoning Commission
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports B1) Mayor Thurman Bartle: Texas Municipal League Virtual Summit November 14 — 16, 2020 220. 00 B2) Mayor Thurman Bartie: National League Of Cities Virtual City Summit November 16 — 20, 2020 295. 00 C. Minutes — None D. Resolutions 2) P. R. No. 21623 — A Resolution Authorizing The City Manager To Participate In The Grant Program And Accept Funding From The Texas Parks & Wildlife Department Of Austin, Texas For The Rebuilding Of The Sabine Pass Boat Ramp At Broadway Street And S. 1st Avenue In Sabine Pass, Texas. Funding Is Available Through A Grant From The Harvey Fisheries Disaster Relief Fund In The Amount Of $ 1M 3) P. R. No. 21665 — A Resolution Authorizing The Execution Of A Homebuyer' s Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1201 6th Street Formerly Known As 618 Savannah Ave.), Port Arthur, Texas, Through The City' s Homebuyer' s Assistance Program 4) P. R. No. 21677 — A Resolution Authorizing The City Manager To Approve Change Orders No. 17 To No. 31 With The Construction Managers Of Southeast Texas Of Port Arthur, Texas To Construct Port Arthur Transit's New Maintenance Building And Electric Charging Infrastructure To A New Contract Amount Not To Exceed 3, 774, 691. 51; Funds Available In Account 401- 1509- 561. 82- 00 5) P. R. No. 21682 — A Resolution Authorizing The Purchase Of A 2021 Schwarze Model A7 Tornado Regenerative Air Street Sweeper From Heil Of Texas Of Houston, Texas, Under HGAC Contact No. SW04- 20, In The Amount Of$ 232, 497. 00. Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Drainage, Account No. 625- 1801- 531. 93- 04 6) P. R. No. 21683 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 9, 256. 73 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To Police Vehicle 2091 7) P. R. No. 21687 — A Resolution Authorizing The City Manager To Execute Change Order Number 4, Decreasing The Contract Amount By $ 1, 300. 00, For A New Contract Amount Of $ 62, 662. 89 And For Approval Of The Final Payment In The Amount Of $ 307. 78 To The Contract Between The City Of Port Arthur And Jackbuilt Contractors, LLC Of Orange, Texas For Interior Repairs At The Recreation Center; 30, 516. 54 Available In Account Number 147- 2300- 901. 95- 00 Project Number PR- 001 And $ 32, 146. 35 Available In Account Number 307- 1601- 591. 95- 00 Project Number PR- 001) 8) P. R. No. 21689 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And G& G Enterprises, Corp. Of Port Arthur, Texas, Decreasing The Original Contract Amount By $ 8, 788. 25 To The New Contract Total Of $ 2, 489, 511. 75; And Authorizing The Closeout Of The Contract, And Release Of Retainage In The Amount Of 124,475. 59 For The Development Services Building Renovation Project, Located At 300 4th Street ( Formerly 246 Dallas Avenue); Funds Available In Capital Improvement Account No. 307- 1601- 591. 82- 00; Project No. 201606 9) P. R. No. 21690 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 9, 150. 73 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To Police Vehicle 1952 10) P. R. No. 21691 — A Resolution Authorizing The City Manager To Execute A Contract With Precision Pump Systems Of Spring, Texas, For The Purchase And Installation Of A Pump And Electric Motor For The El Vista Pump Station In The Amount Of $ 137, 102. 00. Funding Available In The Emergency Management Fund — FEMA Equipment Account No. 147- 2300- 901. 92- 00, Project Number 082717 11) P. R. No. 21692 — A Resolution Authorizing The Second And Final Year Renewal Of The Contract Between The City Of Port Arthur And Latitude, LLC Of Tucson, Arizona For Provision Of Emergency Food Services In The Event Of An Emergency Or Disaster 12) P. R. No. 21693 — A Resolution Authorizing The Second Year ( First Renewal) Of The Non- Exclusive Agreement With DRC Emergency Services Of Deer Park, Texas, For The Provision Of Emergency Environmental, Disaster, And Logistical Response Services In The Event Of An Emergency Or Disaster 13) P. R. No. 21694— A Resolution Authorizing The City Manager To Enter Into A Contract With Clifford Power Systems Of Houston, Texas For Preventative Maintenance And Repair Of Utility Operations' Backup Generators With A Projected Budgetary Impact Of $ 30, 000. 00. Funds Are Available In Utility Operations Department Account Numbers 410- 1252- 532. 42- 00, 410- 1253- 532. 42- 00, 410- 1255- 532. 42- 00, And 410- 1256- 532. 42- 00 ( Equipment Maintenance) 14) P. R. No. 21695 — A Resolution Awarding The Contract For The Purchase Of Badger Meters For The Water Utilities Department With Rural Pipe & Supply Of Jasper, Texas, In The Projected Budgetary Impact Amount Of $240, 000. 00. Funds Are Available In Account No. 410- 1253- 532. 35- 00, Water System Maintenance 16) P. R. No. 21697 — A Resolution Authorizing The Purchase Of 4, 000 Itron Electronic Meter Transmitters For Water Utilities Department From Republic Meter, Inc. Of Dallas, Texas, With A Total Projected Budgetary Impact Of $ 293, 000. 00 Funds Are Available In Water Utilities Account No. 410- 1253- 532. 35- 00, Water System Maintenance 17) P. R. No. 21701 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Excavation & Construction LLC Of Port Arthur, Texas For The 8th Avenue Improvement Project From 32nd Street To The Dead End For The Replacement Of A Sanitary Sewer Line, The Installation Of A Junction Box, For The Amount Of $ 15, 415. 00 Amending The Original Contract Amount From $ 904, 485. 50 To The New Contract Amount Of $ 919, 935. 50 And The Addition Of 19 Calendar Days Amending The Completion Date To December 12, 2020 And Assessing Liquidated Damages In The Amount Of 4, 725. 00 For A 15 Calendar Day Contract Time Overrun. The Funding Is Available In The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P11
P. R. No. 21560 — A Resolution Authorizing The City Manager To Execute Change Order No. 4 To The Contract Between The City Of Port Arthur And Excavation & Construction LLC Of Port Arthur, Texas For The Sunken Court Roadway Reconstruction Project From Twin City Highway To North Park Drive Extending The Contract Time By 73 Calendar Days Changing The Original Contract Completion Date Of August 20, 2020 To The New Contract Completion Date Of November 1, 2020 And Assessing Liquidated Damages For Contract Time Overage In The Amount Of $ 12, 000. 00. Funding Is Not Impacted In The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P02
P. R. No. 21696 — A Resolution Amending Resolution No. 20- 097 As It Pertains To The Agreement Between The City Of Port Arthur And Nicol Scale & Measurement Of Houston, Texas, Extending The Term For An Additional Two Months For The Use Of Temporary Scales At The City's Landfill And Ratifying An Emergency Payment Of 6, 462. 00 For A Total Contract Cost Of$ 34, 200. Funding Is Available In The Capital Reserve Fund Equipment Replacement Solid Waste Account No. 403- 1274- 533. 51- 01
P. R. No. 21647 — A Resolution Appointing And/ Or Reappointing Regular Board Members To The Construction Board Of Adjustment And Appeals
P. R. No. 21686 — A Resolution Nominating A Member To The Board Of Directors Of The Orange County Appraisal District For The Remaining Portion Of The 2020 — 2021 Term, Due To A Vacancy
P. O. No. 6916 — An Ordinance Designating Thursday, December 24, 2020, As A Legal Holiday
P. O. No. 6917 — An Ordinance Extending The Declaration Of Disaster Pursuant To § 418. 108( b) Of The Texas Government Code
VIII. * CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code [ Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain of Land Located Within the City Limits 2) Section 551. 071 Government Code — To Discuss And Receive Legal Advice From The City Attorney Regarding Potential And/ Or Pending Litigation And Other Legal Matters Involving The City Of Port Arthur 3) Section 551. 072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain Of Land Located In The Downtown Area 4) Section 551. 072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain Of Land Located At 3451 57th Street ( Robogistics) 5) Section 551. 072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property Located In The City' s Industrial District/ ETJ 6) Section 551. 087 Government Code — To Discuss Economic Development Incentives In The City' s Industrial District/ ETJ IX. ADJOURNMENT OF MEETING