INVOCATION, PLEDGE & ROLL CALL Mayor Bartle Mayor Pro Tern Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
Presentations Presentation By Staff Regarding The September Financial And Investment Report
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes — None D. Resolutions 1) P. R. No. 21432 — A Resolution Authorizing The City Manager To Accept The Fiscal Year 2020 State Homeland Security Grant Program ( SHSP- LETPA) Funding With No Grant Match Requirement 2) P. R. No. 21456 — A Resolution Authorizing The City Manager To Enter Into An Agreement For Machine Shop Services Between The City Of Port Arthur And Jet Aeration Of Vidor, Texas For The Utilities Department For A One- Year Period, For Wastewater Operations In A Not- To- Exceed Amount Of $ 75, 000. 00. Funding Is Available In The Utilities Account Number 410- 1256- 532. 42- 00, Equipment Services 3) P. R. No. 21464 — A Resolution Authorizing The City Manager To Execute Amendment No. 01 To The Professional Architectural Contract With LaBiche Architectural Group Of Beaumont, Texas For Phase III Repairs And Maintenance Of The Department Club, Increasing The Original Contract Term By Twelve ( 12) Months And Increasing The Contract Amount By $ 38, 600. 00. Funds Available In Hotel Tax Account 140- 1405- 551. 59- 00, Project M97910 ( Hotel Occupancy Tax Funds) 4) P. R. No. 21472 — A Resolution Authorizing The City Manager To Accept The Proposal Submitted By Binswanger Glass Of Beaumont, Texas For The Installation Of Five ( 5) New Exterior Doors At City Hall Under The Interlocal Purchasing System ( TIPS) Cooperative Under Contract No. 190603 For The Amount Of $ 51, 087. 00. Funds Are Available In The Facilities Maintenance Buildings Account 001- 1206- 531. 32- 00 5) P. R. No. 21520 — A Resolution Authorizing The City Manager To Purchase One Pierce Fire Apparatus For The Fire Department Via The Buyboard Cooperative Purchasing Program From Siddons- Martin Emergency Group Of Denton, Texas, With Offices In Port Arthur, Texas, In The Amount Of $ 849, 756. 00; Funding Available In Fire/ Motor Vehicle Account Number 307- 1601- 591. 92- 00; Project CE0001 6) P. R. No. 21521 — A Resolution Authorizing The Purchase Of One ( 1) 2021 Dodge Ram 1500 Crew Cab SSV Pickup Truck For The Fire Department Via The Texas Goodbuy Purchasing Program Contract From Silsbee Ford Of Silsbee, Texas, In The Amount Of 41, 338. 25; Funding Available In Account Number 625- 1801- 522. 93- 00 8) P. R. No. 21556 — A Resolution Authorizing Acceptance Of Change Order No. 2, Decreasing The Original Contract Amount By 87, 368. 00 To The New Contract Amount Of $ 1, 144, 667. 50 And Acceptance Of The Engineer' s Certificate Of Completion, Contractor's Affidavit Of Payment Of Debts And Claims, Contractor's Certificate Of Guarantee For The Carolina Avenue Roadway Improvement Project, Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas; And Approval Of Final Payment To Greenscapes Six, LLC Of Baytown, Texas In The Amount Of $ 22, 650. 00 From The Capital Improvements Account No. 307- 1601- 591. 86- 00 9) P. R. No. 21571 — A Resolution Requesting That City Council Ratify The City Manager's Decision For The Emergency Repairs To The Water Transmission Main On Savannah Avenue For Utilities Department By Jet Aeration Of Texas, LLC Of Vidor, Texas, With A Total Budgetary Impact Of $95, 332. 96, Acct No. 410- 1253- 532. 35- 00, Water System Maintenance 10) P. R. No. 21636 — A Resolution Authorizing The Second Amendment To The 2020 Consolidated Annual Plan With The U. S. Department Of Housing And Urban Development For Additional Coronavirus Aid, Relief And Economic Security Act ( Cares Act) Grant ( CDBG- CV Grants) Funding In The Amount Of $ 369, 690. 00 11) P. R. No. 21637 — A Resolution Authorizing The City Manager To Execute A One- Year Contract, With The Option To Renew For One Additional Year, Between Southeast Texas Lawn & Maintenance Of Beaumont, Texas And The City Of Port Arthur For Grass Cutting Services For NSP And City Owned Properties With An Annual Budgeted Amount Not To Exceed $ 30, 975. 00. Funds Are Available In Housing Account Nos. 001- 1053- 517. 59- 00 And 105- 1431- 552. 59- 00, Project No. C44119 12) P. R. No. 21646 — A Resolution Updating And Affirming The Investment Policies Of The City Of Port Arthur For The 2020- 2021 Fiscal Year 13) P. R. No. 21649 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And McInnis Construction, Inc. Of Silsbee, Texas For Phase II Repairs To The Department Club That Increases The Contract Term By Eight Days To A New Completion Date of November 18, 2020 At No Additional Cost 14) P. R. No. 21650 — A Resolution Authorizing The City Manager To Accept The Fiscal Year 2020 Law Enforcement Terrorism Prevention Activity Program ( SHSP- LETPA) Funding With No Grant Match Requirement
P. R. No. 21554 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The 8th Avenue Improvement Project From 32nd Street To The Dead- End For The Replacement Of A Sanitary Sewer Line, The Installation Of A Junction Box, And The Addition Of 61 Calendar Days For The Amount Of $ 61, 970. 00 Amending The Original Contract Amount From $ 904,485. 50 To The New Contract Amount Of $ 966, 455. 50 And Amending The Completion Date To October 31, 2020. Funding Is Available In The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P11
ITEMS REQUIRING INDIVIDUAL ACTION — NON- CONSENT Resolutions — Non- Consent P. R. No. 21379 — A Resolution Authorizing The Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Fittz & Shipman, Inc.
P. R. No. 21406 — A Resolution Approving An Economic Development Conditional Grant Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Reel Noodle Bar, LLC For An Amount Of $ 138, 700. 00; Funds Available In EDC Account No. 120- 1429- 582. 59- 01
P. R. No. 21630 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Master Job Order Contract With SETEX Facilities & Maintenance, LLC For Phase II Of The Renovation Of " The Press Building" ( The Former Port Arthur News Building), Located At 549 4th Street, In An Amount Not To Exceed $ 1, 600, 000; Funding Available In EDC Account No. 307- 1601- 591- 82- 00
P. R. No. 21631 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Professional Service Contract With Powers Brown Architecture Of Texas, LLC Of Houston, Texas In An Amount Not To Exceed 105, 000. 00 And The Reimbursable Expenses Not To Exceed 10, 000. 00 For Phase II Of The Addition And Renovation Of The Former Port Arthur News Building As A Center For Community And Business Development To Be Known As " The Press Building" At 549 4th Street; Funding Available In EDC Account No. 307- 1601- 591. 82- 00
P. R. No. 21654 — A Resolution Pertaining To The Terms Of Agreement Pursuant To Articles V, VI And VII, Section 1 Of The City Charter
P. R. No. 21658 — A Resolution Ratifying The Contract Entered Into Between The City Of Port Arthur Section 4A Economic Development Corporation And Sitek Omni Services, LLC For Selective Abatement Of Various Exterior Asbestos Containing Material As Needed To Facilitate Planned Renovations Of The Former Port Arthur News Building Located At 549 4th Street In Port Arthur, Texas For The Lump Sum Amount Of $ 46, 400. 00; Funds Available In EDC Account No. 305- 1606- 591. 82- 00
P. R. No. 21659 — A Resolution Ratifying The Contract Entered Into Between The City Of Port Arthur Section 4A Economic Development Corporation And Total Safety For Consulting Services For Additional Asbestos Project For The Former Port Arthur News Building Located At 549 4th Street In Port Arthur, Texas For The Lump Sum Amount Of $ 9, 290. 00; Funds Available In EDC Account No. 305- 1606- 591. 82- 00
Ordinances — Non- Consent P. O. No. 6910 — An Ordinance Extending The Declaration Of Disaster Pursuant To § 418. 108( b) Of The Texas Government Code
P. O. No. 6911 — An Ordinance Amending Ordinance No. 20- 68 Pertaining To The Conduct Of The November 3, 2020 General Election In The City Of Port Arthur, Texas In Accordance With Chapter 271 Of The Texas Election Code ( Requested By Mayor Bartie)
VIII. * CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code [ Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City' s Rights, Duties, Privileges, And Obligations In Connection With Negotiations With The Port Arthur Police Association 2) Section 551. 071 Government Code — To Discuss And Receive Legal Advice From The City Attorney Regarding Potential And/ Or Pending Litigation And Other Legal Matters Involving The City Of Port Arthur 3) Section 551- 074 Government Code — To Discuss The Duties And Responsibilities Of The City Secretary 4) Section 551- 074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager 5) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects Neches Industrial Services, LLC And SIP Services, Inc.) IX. ADJOURNMENT OF MEETING
Nov 10, 2020 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Bartle Mayor Pro Tern Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
Presentations Presentation By Staff Regarding The September Financial And Investment Report
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes — None D. Resolutions 1) P. R. No. 21432 — A Resolution Authorizing The City Manager To Accept The Fiscal Year 2020 State Homeland Security Grant Program ( SHSP- LETPA) Funding With No Grant Match Requirement 2) P. R. No. 21456 — A Resolution Authorizing The City Manager To Enter Into An Agreement For Machine Shop Services Between The City Of Port Arthur And Jet Aeration Of Vidor, Texas For The Utilities Department For A One- Year Period, For Wastewater Operations In A Not- To- Exceed Amount Of $ 75, 000. 00. Funding Is Available In The Utilities Account Number 410- 1256- 532. 42- 00, Equipment Services 3) P. R. No. 21464 — A Resolution Authorizing The City Manager To Execute Amendment No. 01 To The Professional Architectural Contract With LaBiche Architectural Group Of Beaumont, Texas For Phase III Repairs And Maintenance Of The Department Club, Increasing The Original Contract Term By Twelve ( 12) Months And Increasing The Contract Amount By $ 38, 600. 00. Funds Available In Hotel Tax Account 140- 1405- 551. 59- 00, Project M97910 ( Hotel Occupancy Tax Funds) 4) P. R. No. 21472 — A Resolution Authorizing The City Manager To Accept The Proposal Submitted By Binswanger Glass Of Beaumont, Texas For The Installation Of Five ( 5) New Exterior Doors At City Hall Under The Interlocal Purchasing System ( TIPS) Cooperative Under Contract No. 190603 For The Amount Of $ 51, 087. 00. Funds Are Available In The Facilities Maintenance Buildings Account 001- 1206- 531. 32- 00 5) P. R. No. 21520 — A Resolution Authorizing The City Manager To Purchase One Pierce Fire Apparatus For The Fire Department Via The Buyboard Cooperative Purchasing Program From Siddons- Martin Emergency Group Of Denton, Texas, With Offices In Port Arthur, Texas, In The Amount Of $ 849, 756. 00; Funding Available In Fire/ Motor Vehicle Account Number 307- 1601- 591. 92- 00; Project CE0001 6) P. R. No. 21521 — A Resolution Authorizing The Purchase Of One ( 1) 2021 Dodge Ram 1500 Crew Cab SSV Pickup Truck For The Fire Department Via The Texas Goodbuy Purchasing Program Contract From Silsbee Ford Of Silsbee, Texas, In The Amount Of 41, 338. 25; Funding Available In Account Number 625- 1801- 522. 93- 00 8) P. R. No. 21556 — A Resolution Authorizing Acceptance Of Change Order No. 2, Decreasing The Original Contract Amount By 87, 368. 00 To The New Contract Amount Of $ 1, 144, 667. 50 And Acceptance Of The Engineer' s Certificate Of Completion, Contractor's Affidavit Of Payment Of Debts And Claims, Contractor's Certificate Of Guarantee For The Carolina Avenue Roadway Improvement Project, Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas; And Approval Of Final Payment To Greenscapes Six, LLC Of Baytown, Texas In The Amount Of $ 22, 650. 00 From The Capital Improvements Account No. 307- 1601- 591. 86- 00 9) P. R. No. 21571 — A Resolution Requesting That City Council Ratify The City Manager's Decision For The Emergency Repairs To The Water Transmission Main On Savannah Avenue For Utilities Department By Jet Aeration Of Texas, LLC Of Vidor, Texas, With A Total Budgetary Impact Of $95, 332. 96, Acct No. 410- 1253- 532. 35- 00, Water System Maintenance 10) P. R. No. 21636 — A Resolution Authorizing The Second Amendment To The 2020 Consolidated Annual Plan With The U. S. Department Of Housing And Urban Development For Additional Coronavirus Aid, Relief And Economic Security Act ( Cares Act) Grant ( CDBG- CV Grants) Funding In The Amount Of $ 369, 690. 00 11) P. R. No. 21637 — A Resolution Authorizing The City Manager To Execute A One- Year Contract, With The Option To Renew For One Additional Year, Between Southeast Texas Lawn & Maintenance Of Beaumont, Texas And The City Of Port Arthur For Grass Cutting Services For NSP And City Owned Properties With An Annual Budgeted Amount Not To Exceed $ 30, 975. 00. Funds Are Available In Housing Account Nos. 001- 1053- 517. 59- 00 And 105- 1431- 552. 59- 00, Project No. C44119 12) P. R. No. 21646 — A Resolution Updating And Affirming The Investment Policies Of The City Of Port Arthur For The 2020- 2021 Fiscal Year 13) P. R. No. 21649 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And McInnis Construction, Inc. Of Silsbee, Texas For Phase II Repairs To The Department Club That Increases The Contract Term By Eight Days To A New Completion Date of November 18, 2020 At No Additional Cost 14) P. R. No. 21650 — A Resolution Authorizing The City Manager To Accept The Fiscal Year 2020 Law Enforcement Terrorism Prevention Activity Program ( SHSP- LETPA) Funding With No Grant Match Requirement
P. R. No. 21554 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The 8th Avenue Improvement Project From 32nd Street To The Dead- End For The Replacement Of A Sanitary Sewer Line, The Installation Of A Junction Box, And The Addition Of 61 Calendar Days For The Amount Of $ 61, 970. 00 Amending The Original Contract Amount From $ 904,485. 50 To The New Contract Amount Of $ 966, 455. 50 And Amending The Completion Date To October 31, 2020. Funding Is Available In The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P11
ITEMS REQUIRING INDIVIDUAL ACTION — NON- CONSENT Resolutions — Non- Consent P. R. No. 21379 — A Resolution Authorizing The Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Fittz & Shipman, Inc.
P. R. No. 21406 — A Resolution Approving An Economic Development Conditional Grant Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Reel Noodle Bar, LLC For An Amount Of $ 138, 700. 00; Funds Available In EDC Account No. 120- 1429- 582. 59- 01
P. R. No. 21630 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Master Job Order Contract With SETEX Facilities & Maintenance, LLC For Phase II Of The Renovation Of " The Press Building" ( The Former Port Arthur News Building), Located At 549 4th Street, In An Amount Not To Exceed $ 1, 600, 000; Funding Available In EDC Account No. 307- 1601- 591- 82- 00
P. R. No. 21631 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Professional Service Contract With Powers Brown Architecture Of Texas, LLC Of Houston, Texas In An Amount Not To Exceed 105, 000. 00 And The Reimbursable Expenses Not To Exceed 10, 000. 00 For Phase II Of The Addition And Renovation Of The Former Port Arthur News Building As A Center For Community And Business Development To Be Known As " The Press Building" At 549 4th Street; Funding Available In EDC Account No. 307- 1601- 591. 82- 00
P. R. No. 21654 — A Resolution Pertaining To The Terms Of Agreement Pursuant To Articles V, VI And VII, Section 1 Of The City Charter
P. R. No. 21658 — A Resolution Ratifying The Contract Entered Into Between The City Of Port Arthur Section 4A Economic Development Corporation And Sitek Omni Services, LLC For Selective Abatement Of Various Exterior Asbestos Containing Material As Needed To Facilitate Planned Renovations Of The Former Port Arthur News Building Located At 549 4th Street In Port Arthur, Texas For The Lump Sum Amount Of $ 46, 400. 00; Funds Available In EDC Account No. 305- 1606- 591. 82- 00
P. R. No. 21659 — A Resolution Ratifying The Contract Entered Into Between The City Of Port Arthur Section 4A Economic Development Corporation And Total Safety For Consulting Services For Additional Asbestos Project For The Former Port Arthur News Building Located At 549 4th Street In Port Arthur, Texas For The Lump Sum Amount Of $ 9, 290. 00; Funds Available In EDC Account No. 305- 1606- 591. 82- 00
Ordinances — Non- Consent P. O. No. 6910 — An Ordinance Extending The Declaration Of Disaster Pursuant To § 418. 108( b) Of The Texas Government Code
P. O. No. 6911 — An Ordinance Amending Ordinance No. 20- 68 Pertaining To The Conduct Of The November 3, 2020 General Election In The City Of Port Arthur, Texas In Accordance With Chapter 271 Of The Texas Election Code ( Requested By Mayor Bartie)
VIII. * CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code [ Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City' s Rights, Duties, Privileges, And Obligations In Connection With Negotiations With The Port Arthur Police Association 2) Section 551. 071 Government Code — To Discuss And Receive Legal Advice From The City Attorney Regarding Potential And/ Or Pending Litigation And Other Legal Matters Involving The City Of Port Arthur 3) Section 551- 074 Government Code — To Discuss The Duties And Responsibilities Of The City Secretary 4) Section 551- 074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager 5) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects Neches Industrial Services, LLC And SIP Services, Inc.) IX. ADJOURNMENT OF MEETING