INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Duriso Or Designee
TRUTH- IN TAXATION PROPERTY TAX PROCESS ACTION ITEMS: CALCULATIONS AND GENERAL BUSINESS REGARDING THE FY 2021 BUDGET Record Of Receipt Of The Certified Values From The Jefferson County Tax Assessor To Be Used In Calculating The No- New- Revenue Tax Rate And Voter- Approval Tax Rate For The 2020 Tax Year ( Pursuant To Section 26. 04 Of The Texas Tax Code)
Consider Receipt Of The Proposed FY 2021 Annual Operating Budget And The Proposed 2021 Capital Improvement Program And Scheduling A Public Hearing
Consider Establishing And Taking A Record Vote To Propose The 2020 Tax Rate Of $ 0. 792000 Per $ 100 And Voting To Schedule A Public Hearing For The Proposed Tax Rate And Publish The " Notice Of Meeting To Vote On The Tax Rate."
PETITIONS & COMMUNICATIONS Speakers Ronald Proctor Regarding The Port Arthur Police Department
Presentations A Presentation By Ron Fletcher With Entergy ( Requested by Councilmember Kinlaw).
A Presentation By Staff Regarding The Proposed FY 2021 Annual Operating Budget And The Proposed 2021 Capital Improvement Program And Scheduling A Public Hearing
A Presentation By Staff Regarding An Update Of The 2020 Census Requested By Mayor Pro Tem Moses)
UNFINISHED BUSINESS P. R. No. 21479 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And Elite Contractors & Equipment, LTD Of Kirbyville, Texas For The 60th Street Improvement Project From West Port Arthur Road To Canal Street That Adds 30 Calendar Days To The Original Contract Completion Date Of July 21, 2020 Changing It To The New Contract Completion Date Of August 20, 2020. There Is No Budgetary Impact To The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P10
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel/ Expense Request 1) Mayor Thurman Bartle: National League Of Cities Virtual City Summit August 05, 2020 First Day Of Registration November 08, 2020 First Day Of Sessions November 11, 2020 Last Day Of Sessions Registration Fee: 199. 00 2) Mayor Thurman Bartie: Texas Association Of Black City Council Members TABCCM) Membership Renewal: 125. 00 3) Mayor Thurman Bartle: Golden Triangle Days February 8- 9, 2021 Austin, TX 1, 339. 00 B. Expense Reports — None C. Minutes — None D. Resolutions 1) P. R. No. 21508 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Industrial And Commercial Mechanical ( ICM) Of Beaumont, Texas For The Purchase And Installation Of A New Carrier Rooftop Packaged Air Conditioning Unit For The Pleasure Island Club House Through BuyBoard Cooperative Purchasing Contract No. 558- 18, With A Projected Budgetary Impact Of $ 33, 263. 56; Funds Available In The Building Maintenance Account No. 450- 1291- 549. 32- 00 2) P. R. No. 21510 — A Resolution Authorizing The Purchase Of A Mobile Column Lift, In- Ground Lift, Catwalk, And Air Compressor For Port Arthur Transit Through BuyBoard Contract # 551- 17 With Reeder Distributors, Inc. Of Forth Worth, Texas In The Amount Of 177, 057. 97; Funds Available In Account 401- 1509- 561. 82- 00 3) P. R. No. 21514 — A Resolution Supporting The Acceptance Of The Fiscal Year 2021 Texas Department Of Transportation Selective Traffic Enforcement Program ( S. T. E. P.) Grant In The Amount Of 32, 215. 76, With A 23. 53% In- Kind Match. The In- Kind Match Is Covered By Existing Fringe Benefits And Administration Functions 4) P. R. No. 21522 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Waukesha- Pearce Industries ( WPI) Of Houston, Texas That Amends Resolution 20- 099 And 20- 141 To List WPI As The Contractor And The Amending The Resolution Contract Amount Of $ 6, 517. 33 To $ 6, 517. 00 Which Amends The Contract Amount To 431, 436. 00. Change Order No. 3 Also Includes Cost To Provide Programming Services On The Weekend To Keep City Hall Functional Because Power Will Be Turned Off For Safety And For The Purchase Of A Natural Gas Regulator. Change Order No. 3 Increases The Total Contract Amount By $ 9, 741. 00 From The Contract Amount Of $ 432, 461. 00 To The New Contract Amount Of 441, 202. 00. Funding Is Available In The Capital Improvements Account No. 625- 1801- 531. 92- 06 5) P. R. No. 21525 — A Resolution Authorizing The City Manager To Transfer The Balance From The 2019 Community Development Block ( CDBG) Contract ( Account Number 105- 1431- 552. 59- 00; Project # C45120) With Tender Loving Care Center DBA Legacy Community Development Corporation ( Legacy CDC) To Legacy CDC' s 2020 CDBG Contract ( Account Number 105- 1431- 552. 59- 00; Project # C46120). The Transfer Will Close- Out The 2019 CDBG Contract And Increase The 2020 Contract From $ 27, 000. 00 To 31, 400. 00 6) P. R. No. 21526 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 7, 072. 32 Made Against Southern County Mutual Insurance Company As A Result Of Property Damage To A Light Pole On Memorial Blvd. 7) P. R. No. 21527 — A Resolution Authorizing The Purchase Of 100 Traffic Signals With Mounting Equipment From Traffic Parts, Inc., In Spring, Texas, Through The Texas BuyBoard Cooperative Purchasing Program Contract No. 603- 20 With A Total Budgetary Impact Amount Of $ 42, 950. 00. Funding Is Available From Account No. 001- 1205- 531. 45- 00 8) P. R. No. 21528 — A Resolution Authorizing The Purchase Of Five Traffic Signal Cabinets And Associated Appurtenances From Iteris, Inc. In Santa Ana, California, Through The Texas BuyBoard Cooperative Purchasing Program Contract No. 608- 20 With A Total Budgetary Impact Amount Of $ 58, 500. 00. Funding Is Available From Account No. 001- 1205- 531. 45- 00 9) P. R. No. 21529 — A Resolution Authorizing The Acceptance Of A Grant/ Donation From The Williams Companies, Inc., For First Responder Support In The Amount Of $ 1, 000. 00 10) P. R. No. 21530 — A Resolution Authorizing The Yield Reduction Payment To The Internal Revenue Service On 2015A And 2015B Certificates Of Obligation In The Total Amount Of $ 100, 877. 79. Funds To Be Reimbursed From Interest Earnings Held In Escrow At Bank Of New York Mellon 11) P. R. No. 21531 — A Resolution Authorizing The City Manager To Enter Into A Professional Services Contract With RWL Group For Risk Management Consulting Services At The Not To Exceed Cost Of $ 15, 000. 00 For The 2020- 2021 Fiscal Year. Fund No. 612- 1702- 581. 52- 00
Travel/ Expense Request Mayor Thurman Bartle: National League Of Cities Virtual City Summit August 05, 2020 First Day Of Registration November 08, 2020 First Day Of Sessions November 11, 2020 Last Day Of Sessions Registration Fee: 199. 00
Mayor Thurman Bartie: Texas Association Of Black City Council Members TABCCM) Membership Renewal: 125. 00
P. R. No. 21522 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Waukesha- Pearce Industries ( WPI) Of Houston, Texas That Amends Resolution 20- 099 And 20- 141 To List WPI As The Contractor And The Amending The Resolution Contract Amount Of $ 6, 517. 33 To $ 6, 517. 00 Which Amends The Contract Amount To 431, 436. 00. Change Order No. 3 Also Includes Cost To Provide Programming Services On The Weekend To Keep City Hall Functional Because Power Will Be Turned Off For Safety And For The Purchase Of A Natural Gas Regulator. Change Order No. 3 Increases The Total Contract Amount By $ 9, 741. 00 From The Contract Amount Of $ 432, 461. 00 To The New Contract Amount Of 441, 202. 00. Funding Is Available In The Capital Improvements Account No. 625- 1801- 531. 92- 06
P. R. No. 21526 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 7, 072. 32 Made Against Southern County Mutual Insurance Company As A Result Of Property Damage To A Light Pole On Memorial Blvd.
ITEMS REQUIRING INDIVIDUAL ACTION — NON- CONSENT Resolutions — Non- Consent P. R. No. 21515 — A Resolution Requesting That City Council Of The City Of Port Arthur Ratify The City Manager' s Decision To Authorize The City Of Port Arthur Section 4A Economic Development Corporation To Remove Sand And Sludge From An Open Pit And For The Removal Of The Pit At The 549 4th Street Building; Funds Will Be Take From Account Number 120- 149- 582. 53- 30
P. R. No. 21516 — A Resolution Authorizing The Second Amended Commercial Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To G& G Enterprises Construction Corporation
P. R. No. 21517 — A Resolution Authorizing The Second Amended Commercial Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Collins Engineers, Inc.
P. O. No. 6893 — An Ordinance Extending The Declaration Of Disaster Pursuant To § 418. 108( b) Of The Texas Government Code
Ordinances — Non- Consent P. O. No. 6892 — An Ordinance Approving The Appraisal Rolls For The Year 2020 And Receiving Determinations From The Tax Assessors Under Section 26. 04 Of The Texas Property Tax Code
P. R. No. 21518 — A Resolution Approving A Pre- Employment Workforce Training Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Lamar Institute Of Technology ( LIT) For The Training Of Port Arthur Residents In The Police Academy In An Amount Of $ 4, 000. 00 Per Resident And A Total Amount Not To Exceed $ 40, 000. 00; Funds Available In EDC Account No. 120- 1429- 582. 59- 07
P. R. No. 21519 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Tuition Assistance Agreement For Port Arthur Resident Trainees Selected For Enrollment Into Lamar Institute Of Technology Police Academy At A Cost Not To Exceed $ 40, 000. 00; Funded From Account No. 120- 1429- 582. 59- 07
P. R. No. 21524 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Beautification Commission
P. R. No. 21536 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Pleasure Island Advisory Committee Requested By Councilmember Kinlaw)
P. 0. No. 6894 — An Ordinance Authorizing The Sale Of A Pallet Of Bricks From The Transit Administration Building By A Public Online Auction Through Rene Bates Auctioneers, Inc.
Aug 18, 2020 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Duriso Or Designee
TRUTH- IN TAXATION PROPERTY TAX PROCESS ACTION ITEMS: CALCULATIONS AND GENERAL BUSINESS REGARDING THE FY 2021 BUDGET Record Of Receipt Of The Certified Values From The Jefferson County Tax Assessor To Be Used In Calculating The No- New- Revenue Tax Rate And Voter- Approval Tax Rate For The 2020 Tax Year ( Pursuant To Section 26. 04 Of The Texas Tax Code)
Consider Receipt Of The Proposed FY 2021 Annual Operating Budget And The Proposed 2021 Capital Improvement Program And Scheduling A Public Hearing
Consider Establishing And Taking A Record Vote To Propose The 2020 Tax Rate Of $ 0. 792000 Per $ 100 And Voting To Schedule A Public Hearing For The Proposed Tax Rate And Publish The " Notice Of Meeting To Vote On The Tax Rate."
PETITIONS & COMMUNICATIONS Speakers Ronald Proctor Regarding The Port Arthur Police Department
Presentations A Presentation By Ron Fletcher With Entergy ( Requested by Councilmember Kinlaw).
A Presentation By Staff Regarding The Proposed FY 2021 Annual Operating Budget And The Proposed 2021 Capital Improvement Program And Scheduling A Public Hearing
A Presentation By Staff Regarding An Update Of The 2020 Census Requested By Mayor Pro Tem Moses)
UNFINISHED BUSINESS P. R. No. 21479 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And Elite Contractors & Equipment, LTD Of Kirbyville, Texas For The 60th Street Improvement Project From West Port Arthur Road To Canal Street That Adds 30 Calendar Days To The Original Contract Completion Date Of July 21, 2020 Changing It To The New Contract Completion Date Of August 20, 2020. There Is No Budgetary Impact To The Capital Improvements Street Account No. 307- 1601- 591. 86- 00. Project No. ST1P10
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel/ Expense Request 1) Mayor Thurman Bartle: National League Of Cities Virtual City Summit August 05, 2020 First Day Of Registration November 08, 2020 First Day Of Sessions November 11, 2020 Last Day Of Sessions Registration Fee: 199. 00 2) Mayor Thurman Bartie: Texas Association Of Black City Council Members TABCCM) Membership Renewal: 125. 00 3) Mayor Thurman Bartle: Golden Triangle Days February 8- 9, 2021 Austin, TX 1, 339. 00 B. Expense Reports — None C. Minutes — None D. Resolutions 1) P. R. No. 21508 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Industrial And Commercial Mechanical ( ICM) Of Beaumont, Texas For The Purchase And Installation Of A New Carrier Rooftop Packaged Air Conditioning Unit For The Pleasure Island Club House Through BuyBoard Cooperative Purchasing Contract No. 558- 18, With A Projected Budgetary Impact Of $ 33, 263. 56; Funds Available In The Building Maintenance Account No. 450- 1291- 549. 32- 00 2) P. R. No. 21510 — A Resolution Authorizing The Purchase Of A Mobile Column Lift, In- Ground Lift, Catwalk, And Air Compressor For Port Arthur Transit Through BuyBoard Contract # 551- 17 With Reeder Distributors, Inc. Of Forth Worth, Texas In The Amount Of 177, 057. 97; Funds Available In Account 401- 1509- 561. 82- 00 3) P. R. No. 21514 — A Resolution Supporting The Acceptance Of The Fiscal Year 2021 Texas Department Of Transportation Selective Traffic Enforcement Program ( S. T. E. P.) Grant In The Amount Of 32, 215. 76, With A 23. 53% In- Kind Match. The In- Kind Match Is Covered By Existing Fringe Benefits And Administration Functions 4) P. R. No. 21522 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Waukesha- Pearce Industries ( WPI) Of Houston, Texas That Amends Resolution 20- 099 And 20- 141 To List WPI As The Contractor And The Amending The Resolution Contract Amount Of $ 6, 517. 33 To $ 6, 517. 00 Which Amends The Contract Amount To 431, 436. 00. Change Order No. 3 Also Includes Cost To Provide Programming Services On The Weekend To Keep City Hall Functional Because Power Will Be Turned Off For Safety And For The Purchase Of A Natural Gas Regulator. Change Order No. 3 Increases The Total Contract Amount By $ 9, 741. 00 From The Contract Amount Of $ 432, 461. 00 To The New Contract Amount Of 441, 202. 00. Funding Is Available In The Capital Improvements Account No. 625- 1801- 531. 92- 06 5) P. R. No. 21525 — A Resolution Authorizing The City Manager To Transfer The Balance From The 2019 Community Development Block ( CDBG) Contract ( Account Number 105- 1431- 552. 59- 00; Project # C45120) With Tender Loving Care Center DBA Legacy Community Development Corporation ( Legacy CDC) To Legacy CDC' s 2020 CDBG Contract ( Account Number 105- 1431- 552. 59- 00; Project # C46120). The Transfer Will Close- Out The 2019 CDBG Contract And Increase The 2020 Contract From $ 27, 000. 00 To 31, 400. 00 6) P. R. No. 21526 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 7, 072. 32 Made Against Southern County Mutual Insurance Company As A Result Of Property Damage To A Light Pole On Memorial Blvd. 7) P. R. No. 21527 — A Resolution Authorizing The Purchase Of 100 Traffic Signals With Mounting Equipment From Traffic Parts, Inc., In Spring, Texas, Through The Texas BuyBoard Cooperative Purchasing Program Contract No. 603- 20 With A Total Budgetary Impact Amount Of $ 42, 950. 00. Funding Is Available From Account No. 001- 1205- 531. 45- 00 8) P. R. No. 21528 — A Resolution Authorizing The Purchase Of Five Traffic Signal Cabinets And Associated Appurtenances From Iteris, Inc. In Santa Ana, California, Through The Texas BuyBoard Cooperative Purchasing Program Contract No. 608- 20 With A Total Budgetary Impact Amount Of $ 58, 500. 00. Funding Is Available From Account No. 001- 1205- 531. 45- 00 9) P. R. No. 21529 — A Resolution Authorizing The Acceptance Of A Grant/ Donation From The Williams Companies, Inc., For First Responder Support In The Amount Of $ 1, 000. 00 10) P. R. No. 21530 — A Resolution Authorizing The Yield Reduction Payment To The Internal Revenue Service On 2015A And 2015B Certificates Of Obligation In The Total Amount Of $ 100, 877. 79. Funds To Be Reimbursed From Interest Earnings Held In Escrow At Bank Of New York Mellon 11) P. R. No. 21531 — A Resolution Authorizing The City Manager To Enter Into A Professional Services Contract With RWL Group For Risk Management Consulting Services At The Not To Exceed Cost Of $ 15, 000. 00 For The 2020- 2021 Fiscal Year. Fund No. 612- 1702- 581. 52- 00
Travel/ Expense Request Mayor Thurman Bartle: National League Of Cities Virtual City Summit August 05, 2020 First Day Of Registration November 08, 2020 First Day Of Sessions November 11, 2020 Last Day Of Sessions Registration Fee: 199. 00
Mayor Thurman Bartie: Texas Association Of Black City Council Members TABCCM) Membership Renewal: 125. 00
P. R. No. 21522 — A Resolution Authorizing The City Manager To Execute Change Order No. 3 To The Contract Between The City Of Port Arthur And Waukesha- Pearce Industries ( WPI) Of Houston, Texas That Amends Resolution 20- 099 And 20- 141 To List WPI As The Contractor And The Amending The Resolution Contract Amount Of $ 6, 517. 33 To $ 6, 517. 00 Which Amends The Contract Amount To 431, 436. 00. Change Order No. 3 Also Includes Cost To Provide Programming Services On The Weekend To Keep City Hall Functional Because Power Will Be Turned Off For Safety And For The Purchase Of A Natural Gas Regulator. Change Order No. 3 Increases The Total Contract Amount By $ 9, 741. 00 From The Contract Amount Of $ 432, 461. 00 To The New Contract Amount Of 441, 202. 00. Funding Is Available In The Capital Improvements Account No. 625- 1801- 531. 92- 06
P. R. No. 21526 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 7, 072. 32 Made Against Southern County Mutual Insurance Company As A Result Of Property Damage To A Light Pole On Memorial Blvd.
ITEMS REQUIRING INDIVIDUAL ACTION — NON- CONSENT Resolutions — Non- Consent P. R. No. 21515 — A Resolution Requesting That City Council Of The City Of Port Arthur Ratify The City Manager' s Decision To Authorize The City Of Port Arthur Section 4A Economic Development Corporation To Remove Sand And Sludge From An Open Pit And For The Removal Of The Pit At The 549 4th Street Building; Funds Will Be Take From Account Number 120- 149- 582. 53- 30
P. R. No. 21516 — A Resolution Authorizing The Second Amended Commercial Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To G& G Enterprises Construction Corporation
P. R. No. 21517 — A Resolution Authorizing The Second Amended Commercial Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Collins Engineers, Inc.
P. O. No. 6893 — An Ordinance Extending The Declaration Of Disaster Pursuant To § 418. 108( b) Of The Texas Government Code
Ordinances — Non- Consent P. O. No. 6892 — An Ordinance Approving The Appraisal Rolls For The Year 2020 And Receiving Determinations From The Tax Assessors Under Section 26. 04 Of The Texas Property Tax Code
P. R. No. 21518 — A Resolution Approving A Pre- Employment Workforce Training Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Lamar Institute Of Technology ( LIT) For The Training Of Port Arthur Residents In The Police Academy In An Amount Of $ 4, 000. 00 Per Resident And A Total Amount Not To Exceed $ 40, 000. 00; Funds Available In EDC Account No. 120- 1429- 582. 59- 07
P. R. No. 21519 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Tuition Assistance Agreement For Port Arthur Resident Trainees Selected For Enrollment Into Lamar Institute Of Technology Police Academy At A Cost Not To Exceed $ 40, 000. 00; Funded From Account No. 120- 1429- 582. 59- 07
P. R. No. 21524 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Beautification Commission
P. R. No. 21536 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Pleasure Island Advisory Committee Requested By Councilmember Kinlaw)
P. 0. No. 6894 — An Ordinance Authorizing The Sale Of A Pallet Of Bricks From The Transit Administration Building By A Public Online Auction Through Rene Bates Auctioneers, Inc.