INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tem Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
PETITIONS & COMMUNICATIONS Speakers Eric Jones Of Trinity Family Mentoring, LLC Regarding Utilization And Possible Rental Of Property
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports - None C. Minutes — None D. Resolutions (1) P.R. No. 21230 — A Resolution Authorizing The City Manager To Enter Into A Contract For The Purchase Of Resilient Seat Valves, For The Water Utilities Department With Coburn Supply Of New Caney, Texas, With An Annual Projected Budgetary Impact Of 83,369.21. Funds Are Available In Account Nos. 410-1253-532.35-00, Water System Maintenance & 410-1255-532.33-00, Sewer System Maintenance (2) P.R. No. 21260 - A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And LSPS Solutions, LLC, Of Victoria, Texas For Consulting Services Related To America' s Water Infrastructure Act Of 2018 (3) P.R. No. 21263 - A Resolution Authorizing The City Manager To Enter Into An Asset Removal Agreement ( Cost Sharing Agreement) With Sabine Neches Navigation District, Removing An Abandoned Water Distribution Line With A Total Projected Cost Of 360,000.00; Projected Will Be Budgeted And Completed In The FY 2021 CIP (4) P.R. No. 21300 — A Resolution Approving The Fiscal Year 2020 — 2nd Round Of Street Program. Funding Is Available In Capital Projects Account No. 307-1601-591.86-00 (5) P.R. No. 21359 - A Resolution Authorizing The City Manager To Purchase 108 GETAC Tablets From CDW Government LLC Through The National Intergovernment Purchasing Alliance Cooperative Purchasing Program And 108 Microsoft Office Licenses Through SHI Government Solutions In The Amount Of $397,773.99. Devices Will Replace 6- Year-Old Devices Currently Used In Public Safety Vehicles. Funding Budgeted In Police Department Account 001- 1101-521.25-01. (6) P.R. No. 21363 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-184 Between The City Of Port Arthur And (5) Vendors For Grass Mowing Services Of Privately-Owned And City- Owned Vacant And Developed Lots In An Area Of The City Designated As Area A. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Services) (7) P.R. No. 21364 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-183 Between The City Of Port Arthur And (17) Vendors For Grass Mowing Services Of Privately- Owned And City-Owned Vacant And Developed Lots In An Area Of The City Designated As Areas B-E. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Service) (8) P.R. No. 21365 — A Resolution Authorizing The First Renewal Of A Contract Pursuant To Resolution No. 19-169 Between The City Of Port Arthur And R. L. Eldridge Construction, Inc., Of Sabine Pass, Texas For Grass Mowing Services Of Privately-Owned And City- Owned Vacant And Developed Lots In An Area Of The City Designated As Area F, Sabine Pass. Funds Are Available In General Fund Account Number 001-1304-541.59-00. (Other Contractual Services) (9) P R. No. 21367 — A Resolution Authorizing The City Manager To Apply For The FY20 Coronavirus Emergency Supplemental Funding Program; No Cash Match Requirement (11) P.R. No. 21374 — A Resolution Authorizing The City Manager To Enter Into A Letter Agreement Between The City Of Port Arthur And Willdan Financial Services Of Plano, Texas For The 2020 Water And Sewer Rate Study For An Estimated Budgetary Impact Of 56,460.00; Funding Is Provided For In Account Number 410-1251- 532-54.00 (12) P.R. No. 21376 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And A & A Electric Co., LLC Of Beaumont, Texas For Re- Routing And Isolation Of High Voltage Electrical Service Inside The Underground Vault Per Entergy Of Texas Standards That Increases The Contract Amount By $6,517.33 From The Original Contract Amount Of $424,944.00 To The New Contract Amount Of 431,461.33. Funding Is Available In The Capital Improvements Account No. 625-1801-531.92-06 (13) P.R. No. 21378 — A Resolution Authorizing The City Manager To Enter Into A Three-Year Agreement For Microsoft Office 365 Licenses Through SHI Government Solutions For The Total Amount Of $113,677.20 To Be Paid In Three Annual Payments Of 37,892.40. Information Technology Account No. 001-1034-515.54-00 (14) P.R. No. 21381 — A Resolution Rescinding Resolution No. 20-076 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 4248 10th Avenue, Port Arthur, Texas Through The City's Homebuyer's Assistance Program 15) P.R. No. 21384 — A Resolution Authorizing The City Manager To Execute A Contract With Martin Asphalt Company For The First Year With Option To Renew For Two Additional One Year Periods For The Purchase Of Asphalt, Oil, And Emulsions With A Projected Budgetary Impact Of $100,000.00. Funds Are Available In Account Nos. 001-1203-531.36-00. Public Works Department Streets Division - Streets Maintenance And Capital Improvement Fund — Capital Projects — Streets — 307-1601-591.86-00 (17) P.R. No. 21386 - A Resolution Approving Amendment 5 (Bilateral Amendment) To Modify Contract #529-16000300005 Between The Texas Department Of Family And Protective Services (DFPS) And The City Of Port Arthur For The Nurse- Family Partnership Services. This Amendment Modifies The Agreement Elements, Terms Of Amendment And Service Delivery. The Contract Extends To August 31, 2021 And Will Not Exceed $ 3, 913, 754. 00 (18) P.R. No. 21387 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The Sunken Court Roadway Reconstruction Project From Twin City Highway To North Park Drive For The Tie-In Of Waterline At Bernhardt Drive That Increases The Contract Amount By 11, 206. 66 From The Original Contract Amount Of $ 2, 309, 568. 61 To The New Contract Amount Of $2,320,775.27. Funding Is Available In The Capital Improvements Street Account No. 307- 1601-591.86-00 Project No. ST1P02 (19) P.R. No. 21388 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Excavation And Construction, LLC Of Port Arthur, Texas For Forest Drive From Evergreen Drive To Woodrow Drive Reconstruction Project In The Amount Of $969,259.28. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00 (20) P.R. No. 21389 — A Resolution For Awarding A Bid And Authorizing The City Manager To Execute A Contract With Elite Construction & Equipment, LTD Of Kirbyville, Texas For Lakeshore Drive Phase 3/4) Roadway Reconstruction Project From Lakeside To Stadium In The Amount Of $2,599,396 00. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00. Project No. ST1P44 (21) P.R. No. 21395 - A Resolution Authorizing The City To Enter Into A Long-Term Temporary Street Closure Agreement With SpawGlass Construction Corporation For The Construction And Remodeling Of The Adams Building, From Date To Be Determined Through December 31, 2021 (22) P.R. No. 21396 — A Resolution Authorizing An Amendment To Resolution No. 19-475 For The Audit Services Contract With Weaver And Tidwell, LLP, For An Amount Not To Exceed 22,500.00 And A Total Contract Amount Of $154,500.00. Funding Is Available In The Finance Department Professional Services Account No. 001-1031-515.54-00 (23) P. R. No. 21398 — A Resolution Authorizing A Contract With PREF Tech Of Houston, Texas, For The Purchase And Installation Of (7) License Plate Readers For Pleasure Island In The Amount Of 191,628.00 In Pleasure Island Equipment Account No. 450-1291- 549.92-00 Based On City Council's Amendment Of The Budget
P.R. No. 21368 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Beaumont, Texas Through BuyBoard Contract 581-19 For Roof Repairs At The Police Department In The Amount Of $72,844.71; Funding Available In 001-1101-521.32-00
P.R. No. 21385 — A Resolution Authorizing The City Manager To Execute A Contract With Triangle Dirt Works, Redwine, And RamTex All Of Port Arthur, Texas And Mid County Materials & Construction Of Pearland, Texas To Provide Dirt Materials And Transportation Of Materials. The Dirt Materials And Transportation Of Materials Has A Projected Budgetary Impact Of $500,000.00 Per Year. Funding Is Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403-1274-533.89-02
Resolutions — Non-Consent P.R. No. 21302 - A Resolution Authorizing The Execution Of Contracts For The Purchase Of Water Treatment Chemicals For The Water Utilities Department With Brenntag Southwest, Inc. Of Houston, Texas For The Purchase Of "50% Sodium Hydroxide". The Contracts For " 25% Sodium Hydroxide" And " Anhydrous Ammonia" Have Resulted In Identical Bids And Require The Casting Of Lots Pursuant To 271.901 Of The Texas Local Government Code. The Total Projected Budgetary Impact Of The Contracts Is 164,785.00. Budgeted Funds Are Available In Water Purification Account No. 410-1252-532.29-02, Treatment Chemicals.
P.R. No. 21397 - A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Police Chief Advisory Committee (Requested By Councilmember Moses)
Ordinances — Non-Consent P.O. No. 6864 - An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020 By $346,700 00 For The General Fund And By $300,000.00 For The Pleasure Island Fund
P.O. No. 6865 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418. 108(B) Of The Texas Government Code
Items VI D16 (Part 2 of 2) & VIII
(16) P.R. No. 21385 — A Resolution Authorizing The City Manager To Execute A Contract With Triangle Dirt Works, Redwine, And RamTex All Of Port Arthur, Texas And Mid County Materials & Construction Of Pearland, Texas To Provide Dirt Materials And Transportation Of Materials. The Dirt Materials And Transportation Of Materials Has A Projected Budgetary Impact Of $500,000.00 Per Year. Funding Is Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403-1274-533.89-02 VIII. ADJOURNMENT OF MEETING
May 12, 2020 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tem Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
PETITIONS & COMMUNICATIONS Speakers Eric Jones Of Trinity Family Mentoring, LLC Regarding Utilization And Possible Rental Of Property
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports - None C. Minutes — None D. Resolutions (1) P.R. No. 21230 — A Resolution Authorizing The City Manager To Enter Into A Contract For The Purchase Of Resilient Seat Valves, For The Water Utilities Department With Coburn Supply Of New Caney, Texas, With An Annual Projected Budgetary Impact Of 83,369.21. Funds Are Available In Account Nos. 410-1253-532.35-00, Water System Maintenance & 410-1255-532.33-00, Sewer System Maintenance (2) P.R. No. 21260 - A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And LSPS Solutions, LLC, Of Victoria, Texas For Consulting Services Related To America' s Water Infrastructure Act Of 2018 (3) P.R. No. 21263 - A Resolution Authorizing The City Manager To Enter Into An Asset Removal Agreement ( Cost Sharing Agreement) With Sabine Neches Navigation District, Removing An Abandoned Water Distribution Line With A Total Projected Cost Of 360,000.00; Projected Will Be Budgeted And Completed In The FY 2021 CIP (4) P.R. No. 21300 — A Resolution Approving The Fiscal Year 2020 — 2nd Round Of Street Program. Funding Is Available In Capital Projects Account No. 307-1601-591.86-00 (5) P.R. No. 21359 - A Resolution Authorizing The City Manager To Purchase 108 GETAC Tablets From CDW Government LLC Through The National Intergovernment Purchasing Alliance Cooperative Purchasing Program And 108 Microsoft Office Licenses Through SHI Government Solutions In The Amount Of $397,773.99. Devices Will Replace 6- Year-Old Devices Currently Used In Public Safety Vehicles. Funding Budgeted In Police Department Account 001- 1101-521.25-01. (6) P.R. No. 21363 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-184 Between The City Of Port Arthur And (5) Vendors For Grass Mowing Services Of Privately-Owned And City- Owned Vacant And Developed Lots In An Area Of The City Designated As Area A. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Services) (7) P.R. No. 21364 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-183 Between The City Of Port Arthur And (17) Vendors For Grass Mowing Services Of Privately- Owned And City-Owned Vacant And Developed Lots In An Area Of The City Designated As Areas B-E. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Service) (8) P.R. No. 21365 — A Resolution Authorizing The First Renewal Of A Contract Pursuant To Resolution No. 19-169 Between The City Of Port Arthur And R. L. Eldridge Construction, Inc., Of Sabine Pass, Texas For Grass Mowing Services Of Privately-Owned And City- Owned Vacant And Developed Lots In An Area Of The City Designated As Area F, Sabine Pass. Funds Are Available In General Fund Account Number 001-1304-541.59-00. (Other Contractual Services) (9) P R. No. 21367 — A Resolution Authorizing The City Manager To Apply For The FY20 Coronavirus Emergency Supplemental Funding Program; No Cash Match Requirement (11) P.R. No. 21374 — A Resolution Authorizing The City Manager To Enter Into A Letter Agreement Between The City Of Port Arthur And Willdan Financial Services Of Plano, Texas For The 2020 Water And Sewer Rate Study For An Estimated Budgetary Impact Of 56,460.00; Funding Is Provided For In Account Number 410-1251- 532-54.00 (12) P.R. No. 21376 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And A & A Electric Co., LLC Of Beaumont, Texas For Re- Routing And Isolation Of High Voltage Electrical Service Inside The Underground Vault Per Entergy Of Texas Standards That Increases The Contract Amount By $6,517.33 From The Original Contract Amount Of $424,944.00 To The New Contract Amount Of 431,461.33. Funding Is Available In The Capital Improvements Account No. 625-1801-531.92-06 (13) P.R. No. 21378 — A Resolution Authorizing The City Manager To Enter Into A Three-Year Agreement For Microsoft Office 365 Licenses Through SHI Government Solutions For The Total Amount Of $113,677.20 To Be Paid In Three Annual Payments Of 37,892.40. Information Technology Account No. 001-1034-515.54-00 (14) P.R. No. 21381 — A Resolution Rescinding Resolution No. 20-076 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 4248 10th Avenue, Port Arthur, Texas Through The City's Homebuyer's Assistance Program 15) P.R. No. 21384 — A Resolution Authorizing The City Manager To Execute A Contract With Martin Asphalt Company For The First Year With Option To Renew For Two Additional One Year Periods For The Purchase Of Asphalt, Oil, And Emulsions With A Projected Budgetary Impact Of $100,000.00. Funds Are Available In Account Nos. 001-1203-531.36-00. Public Works Department Streets Division - Streets Maintenance And Capital Improvement Fund — Capital Projects — Streets — 307-1601-591.86-00 (17) P.R. No. 21386 - A Resolution Approving Amendment 5 (Bilateral Amendment) To Modify Contract #529-16000300005 Between The Texas Department Of Family And Protective Services (DFPS) And The City Of Port Arthur For The Nurse- Family Partnership Services. This Amendment Modifies The Agreement Elements, Terms Of Amendment And Service Delivery. The Contract Extends To August 31, 2021 And Will Not Exceed $ 3, 913, 754. 00 (18) P.R. No. 21387 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The Sunken Court Roadway Reconstruction Project From Twin City Highway To North Park Drive For The Tie-In Of Waterline At Bernhardt Drive That Increases The Contract Amount By 11, 206. 66 From The Original Contract Amount Of $ 2, 309, 568. 61 To The New Contract Amount Of $2,320,775.27. Funding Is Available In The Capital Improvements Street Account No. 307- 1601-591.86-00 Project No. ST1P02 (19) P.R. No. 21388 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Excavation And Construction, LLC Of Port Arthur, Texas For Forest Drive From Evergreen Drive To Woodrow Drive Reconstruction Project In The Amount Of $969,259.28. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00 (20) P.R. No. 21389 — A Resolution For Awarding A Bid And Authorizing The City Manager To Execute A Contract With Elite Construction & Equipment, LTD Of Kirbyville, Texas For Lakeshore Drive Phase 3/4) Roadway Reconstruction Project From Lakeside To Stadium In The Amount Of $2,599,396 00. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00. Project No. ST1P44 (21) P.R. No. 21395 - A Resolution Authorizing The City To Enter Into A Long-Term Temporary Street Closure Agreement With SpawGlass Construction Corporation For The Construction And Remodeling Of The Adams Building, From Date To Be Determined Through December 31, 2021 (22) P.R. No. 21396 — A Resolution Authorizing An Amendment To Resolution No. 19-475 For The Audit Services Contract With Weaver And Tidwell, LLP, For An Amount Not To Exceed 22,500.00 And A Total Contract Amount Of $154,500.00. Funding Is Available In The Finance Department Professional Services Account No. 001-1031-515.54-00 (23) P. R. No. 21398 — A Resolution Authorizing A Contract With PREF Tech Of Houston, Texas, For The Purchase And Installation Of (7) License Plate Readers For Pleasure Island In The Amount Of 191,628.00 In Pleasure Island Equipment Account No. 450-1291- 549.92-00 Based On City Council's Amendment Of The Budget
P.R. No. 21368 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Beaumont, Texas Through BuyBoard Contract 581-19 For Roof Repairs At The Police Department In The Amount Of $72,844.71; Funding Available In 001-1101-521.32-00
P.R. No. 21385 — A Resolution Authorizing The City Manager To Execute A Contract With Triangle Dirt Works, Redwine, And RamTex All Of Port Arthur, Texas And Mid County Materials & Construction Of Pearland, Texas To Provide Dirt Materials And Transportation Of Materials. The Dirt Materials And Transportation Of Materials Has A Projected Budgetary Impact Of $500,000.00 Per Year. Funding Is Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403-1274-533.89-02
Resolutions — Non-Consent P.R. No. 21302 - A Resolution Authorizing The Execution Of Contracts For The Purchase Of Water Treatment Chemicals For The Water Utilities Department With Brenntag Southwest, Inc. Of Houston, Texas For The Purchase Of "50% Sodium Hydroxide". The Contracts For " 25% Sodium Hydroxide" And " Anhydrous Ammonia" Have Resulted In Identical Bids And Require The Casting Of Lots Pursuant To 271.901 Of The Texas Local Government Code. The Total Projected Budgetary Impact Of The Contracts Is 164,785.00. Budgeted Funds Are Available In Water Purification Account No. 410-1252-532.29-02, Treatment Chemicals.
P.R. No. 21397 - A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Police Chief Advisory Committee (Requested By Councilmember Moses)
Ordinances — Non-Consent P.O. No. 6864 - An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020 By $346,700 00 For The General Fund And By $300,000.00 For The Pleasure Island Fund
P.O. No. 6865 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418. 108(B) Of The Texas Government Code
Items VI D16 (Part 2 of 2) & VIII
(16) P.R. No. 21385 — A Resolution Authorizing The City Manager To Execute A Contract With Triangle Dirt Works, Redwine, And RamTex All Of Port Arthur, Texas And Mid County Materials & Construction Of Pearland, Texas To Provide Dirt Materials And Transportation Of Materials. The Dirt Materials And Transportation Of Materials Has A Projected Budgetary Impact Of $500,000.00 Per Year. Funding Is Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403-1274-533.89-02 VIII. ADJOURNMENT OF MEETING