INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tem Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
Presentations A Presentation By City Attorney And Staff Pertaining To Families First FMLA Leave Expansion And Emergency Paid Sick Leave Policy As Required By The Families First Coronavirus Response Act
A Presentation By Staff Regarding Federal Stimulus Legislation That Relates To The Reauthorization Of The Fixing America’s Surface Transportation Act (FAST Act), CBDG Funding, And The Fiscal Impact Funding On The City’s Transit Department
Discussion (1) To Discuss And Take Possible Action As It Pertains To The City’s Travel Policy (Requested By Mayor Pro Tem Doucet)
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request – None B. Expense Reports C. Minutes March 31, 2020 – Regular Meeting (Video/Telephonic Conference) April 3, 2020 – Emergency Meeting (Telephonic Conference) April 7, 2020 – Special Meeting (Video/Telephonic Conference) D. Resolutions (1) P.R. No. 21264 – A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And Willdan Financial Services Of Plano, Texas For The 2020 Water And Sewer Rate Study (2) P.R. No. 21330 – A Resolution Authorizing The City Manager To Apply To The U.S. Department Of Housing And Urban Development For A Community Development Block Grant In The Amount Of $1,152,703.00 And A Grant In The Amount Of $294,562.00 In Home Investment Partnership (Home) Funds And Authorizing The City Manager To Execute The City Of Port Arthur’s 2020 Consolidated Annual Plan. The Consolidated Plan Will Be Submitted To The U.S. Department Of Housing And Urban Development (3) P.R. No. 21335 – A Resolution Authorizing The Purchase Of Six Traffic Signal Cabinets And Associated Appurtenances From Texas Highway Products, LTD. In Round Rock, Texas, Through The Texas BuyBoard Cooperative Purchasing Program With A Total Budgetary Impact Amount Of $53,580.00. Funding Is Available From Account No. 001-1205-531.45- 00 (5) P.R. No. 21343 - A Resolution Awarding A Contract To Leeds Environmental Services In The Amount Of $10,000.00 And Authorizing The Execution Of A Contract By The City Manager For Land Clearing (Removal Of Slabs & Fences) Of Five (5) Vacant Properties (Group C) Located Throughout The City, To Be Charged To Account No. 001-1052- 517.59-00 (General Fund-Other Contractual Service) (6) P.R. No. 21344 - A Resolution Awarding A Contract To Leeds Environmental Services In The Amount Of $10,000.00 And Authorizing The Execution Of A Contract By The City Manager For Land Clearing (Removal Of Slabs & Fences) Of Five (5) Vacant Properties (Group D) Located Throughout The City, To Be Charged To Account No. 001-1052- 517.59-00 (General Fund-Other Contractual Service) (7) P.R. No. 21345 - A Resolution Authorizing The Acceptance Of Payment From The Southeast Texas Advisory Council For Cost Associated With Port Arthur Fire Department Personnel Deployed As Part Of A Medical Incident Support Team (MIST) In The Amount Of $2,184.31 Related To The November 2019 Fire At The TPC Group Port Neches Facility (8) P.R. No. 21346 – A Resolution Authorizing The City Manager To Enter Into A Five Month Contract With Diversified Energy Supply Of Roswell, Georgia To Purchase Gasoline; And Petroleum Traders Corporation Of Fort Wayne, Indiana To Purchase Ultra Low Sulfur Diesel Fuel For Port Arthur Transit In The Projected Estimated Amount Of $95,000.00; Funds Available In Account 401-1501-561-24-00 And 401-1506-561-24-00 (9) P.R. No. 21347 - A Resolution Approving Contract Between The City Of Port Arthur And Department Of State Health Services For The COVID-19 Response Grant In The Not To Exceed Amount Of $123,206.00. The Contract Expires March 15, 2021 (10) P.R. No. 21349 - A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of $11,787.17 Made Against Texas Municipal League Intergovernmental Risk Pool (TMLIRP) As A Result Of Property Damage To Police Vehicle #2146 (11) P.R. No. 21350 - A Resolution Authorizing The Purchase Of Commercial Windstorm Coverage In An Amount Not To Exceed $701,391.61 Per Annum Proposed Funding By: General Liability Insurance Fund 612-1702- 581.52-00 $583,727.55 (12) P.R. No. 21351 – A Resolution Authorizing The Execution Of A Homebuyer’s Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1012 5th Street, Port Arthur, Texas, Through The City’s Homebuyer’s Assistance Program (13) P.R. No. 21353 – A Resolution Authorizing The City Manager To Apply For Entergy’s Sustainability And Environmental Grant In The Amount Of $500,000.00
P.R. No. 21342 - A Resolution Awarding A Contract To Leeds Environmental Services In The Amount Of $12,000.00 And Authorizing The Execution Of A Contract By The City Manager For Land Clearing (Removal Of Slabs & Fences) Of Six (6) Vacant Properties (Group B) Located Throughout The City, To Be Charged To Account No. 001-1052- 517.59-00 (General Fund-Other Contractual Service) (Need CM Approval & Legal Review)
P.O. No. 6854 - An Ordinance Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $12,515.00 Made Against Texas Municipal League Intergovernmental Risk Pool (TML-IRP) As A Result Of The Property Damage To Police Vehicle #2000
P.O. No. 6855 – An Ordinance Amending Chapter 78, Article II, Division 5 Of The Personnel Policy Of The City Of Port Arthur Code Of Ordinances By Adding Section 78-189 “The City Of Port Arthur’s Expanded COVID-19 Leave Policy” For The Purpose Of Assisting Employees Affected By The COVID-19 Crisis To Run Concurrently With The Families First Coronavirus Response Act (FFCRA), Wherever Permissible.” Providing For Findings Of Fact, Repealer Severability, And Establishing An Effective Date
P.O. No. 6856 - An Ordinance By The City Of Port Arthur, Texas (“City”) Denying The Distribution Cost Recovery Factor Rate Increase Request Of Entergy Texas, Inc. Filed On March 31, 2020; Setting Just And Reasonable Rates For Entergy Texas, Inc. For Service Within The Municipal Limits; Finding That The Meeting Complies With The Open Meetings Act; Making Other Findings
P.O. No. 6857 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(B) Of The Texas Government Code
(5) P. O. No. 6858 - An Ordinance Of The City Of Port Arthur, Texas, Confirming, Ratifying, And Extending The Stay Home-Work Safe Emergency Order Of The City Of Port Arthur, As Amended; Providing For Findings Of Fact, Repealer, Severability, Enforcement, And Penalty VIII. ADJOURNMENT OF MEETING
Apr 14, 2020 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tem Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
Presentations A Presentation By City Attorney And Staff Pertaining To Families First FMLA Leave Expansion And Emergency Paid Sick Leave Policy As Required By The Families First Coronavirus Response Act
A Presentation By Staff Regarding Federal Stimulus Legislation That Relates To The Reauthorization Of The Fixing America’s Surface Transportation Act (FAST Act), CBDG Funding, And The Fiscal Impact Funding On The City’s Transit Department
Discussion (1) To Discuss And Take Possible Action As It Pertains To The City’s Travel Policy (Requested By Mayor Pro Tem Doucet)
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request – None B. Expense Reports C. Minutes March 31, 2020 – Regular Meeting (Video/Telephonic Conference) April 3, 2020 – Emergency Meeting (Telephonic Conference) April 7, 2020 – Special Meeting (Video/Telephonic Conference) D. Resolutions (1) P.R. No. 21264 – A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And Willdan Financial Services Of Plano, Texas For The 2020 Water And Sewer Rate Study (2) P.R. No. 21330 – A Resolution Authorizing The City Manager To Apply To The U.S. Department Of Housing And Urban Development For A Community Development Block Grant In The Amount Of $1,152,703.00 And A Grant In The Amount Of $294,562.00 In Home Investment Partnership (Home) Funds And Authorizing The City Manager To Execute The City Of Port Arthur’s 2020 Consolidated Annual Plan. The Consolidated Plan Will Be Submitted To The U.S. Department Of Housing And Urban Development (3) P.R. No. 21335 – A Resolution Authorizing The Purchase Of Six Traffic Signal Cabinets And Associated Appurtenances From Texas Highway Products, LTD. In Round Rock, Texas, Through The Texas BuyBoard Cooperative Purchasing Program With A Total Budgetary Impact Amount Of $53,580.00. Funding Is Available From Account No. 001-1205-531.45- 00 (5) P.R. No. 21343 - A Resolution Awarding A Contract To Leeds Environmental Services In The Amount Of $10,000.00 And Authorizing The Execution Of A Contract By The City Manager For Land Clearing (Removal Of Slabs & Fences) Of Five (5) Vacant Properties (Group C) Located Throughout The City, To Be Charged To Account No. 001-1052- 517.59-00 (General Fund-Other Contractual Service) (6) P.R. No. 21344 - A Resolution Awarding A Contract To Leeds Environmental Services In The Amount Of $10,000.00 And Authorizing The Execution Of A Contract By The City Manager For Land Clearing (Removal Of Slabs & Fences) Of Five (5) Vacant Properties (Group D) Located Throughout The City, To Be Charged To Account No. 001-1052- 517.59-00 (General Fund-Other Contractual Service) (7) P.R. No. 21345 - A Resolution Authorizing The Acceptance Of Payment From The Southeast Texas Advisory Council For Cost Associated With Port Arthur Fire Department Personnel Deployed As Part Of A Medical Incident Support Team (MIST) In The Amount Of $2,184.31 Related To The November 2019 Fire At The TPC Group Port Neches Facility (8) P.R. No. 21346 – A Resolution Authorizing The City Manager To Enter Into A Five Month Contract With Diversified Energy Supply Of Roswell, Georgia To Purchase Gasoline; And Petroleum Traders Corporation Of Fort Wayne, Indiana To Purchase Ultra Low Sulfur Diesel Fuel For Port Arthur Transit In The Projected Estimated Amount Of $95,000.00; Funds Available In Account 401-1501-561-24-00 And 401-1506-561-24-00 (9) P.R. No. 21347 - A Resolution Approving Contract Between The City Of Port Arthur And Department Of State Health Services For The COVID-19 Response Grant In The Not To Exceed Amount Of $123,206.00. The Contract Expires March 15, 2021 (10) P.R. No. 21349 - A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of $11,787.17 Made Against Texas Municipal League Intergovernmental Risk Pool (TMLIRP) As A Result Of Property Damage To Police Vehicle #2146 (11) P.R. No. 21350 - A Resolution Authorizing The Purchase Of Commercial Windstorm Coverage In An Amount Not To Exceed $701,391.61 Per Annum Proposed Funding By: General Liability Insurance Fund 612-1702- 581.52-00 $583,727.55 (12) P.R. No. 21351 – A Resolution Authorizing The Execution Of A Homebuyer’s Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1012 5th Street, Port Arthur, Texas, Through The City’s Homebuyer’s Assistance Program (13) P.R. No. 21353 – A Resolution Authorizing The City Manager To Apply For Entergy’s Sustainability And Environmental Grant In The Amount Of $500,000.00
P.R. No. 21342 - A Resolution Awarding A Contract To Leeds Environmental Services In The Amount Of $12,000.00 And Authorizing The Execution Of A Contract By The City Manager For Land Clearing (Removal Of Slabs & Fences) Of Six (6) Vacant Properties (Group B) Located Throughout The City, To Be Charged To Account No. 001-1052- 517.59-00 (General Fund-Other Contractual Service) (Need CM Approval & Legal Review)
P.O. No. 6854 - An Ordinance Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $12,515.00 Made Against Texas Municipal League Intergovernmental Risk Pool (TML-IRP) As A Result Of The Property Damage To Police Vehicle #2000
P.O. No. 6855 – An Ordinance Amending Chapter 78, Article II, Division 5 Of The Personnel Policy Of The City Of Port Arthur Code Of Ordinances By Adding Section 78-189 “The City Of Port Arthur’s Expanded COVID-19 Leave Policy” For The Purpose Of Assisting Employees Affected By The COVID-19 Crisis To Run Concurrently With The Families First Coronavirus Response Act (FFCRA), Wherever Permissible.” Providing For Findings Of Fact, Repealer Severability, And Establishing An Effective Date
P.O. No. 6856 - An Ordinance By The City Of Port Arthur, Texas (“City”) Denying The Distribution Cost Recovery Factor Rate Increase Request Of Entergy Texas, Inc. Filed On March 31, 2020; Setting Just And Reasonable Rates For Entergy Texas, Inc. For Service Within The Municipal Limits; Finding That The Meeting Complies With The Open Meetings Act; Making Other Findings
P.O. No. 6857 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(B) Of The Texas Government Code
(5) P. O. No. 6858 - An Ordinance Of The City Of Port Arthur, Texas, Confirming, Ratifying, And Extending The Stay Home-Work Safe Emergency Order Of The City Of Port Arthur, As Amended; Providing For Findings Of Fact, Repealer, Severability, Enforcement, And Penalty VIII. ADJOURNMENT OF MEETING