INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank Interim City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports (B1) Mayor Thurman Bill Bartle: Briefing By The Texas General Land Office Austin, TX August 18 — 20, 2019 870. 98 C. Minutes — None D. Resolutions (1) P. R. No. 20913 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor's Affidavit Of Payments Of Debts And Claims, Contractor's Certificate And Release, Contractor' s Certificate Of Guarantee For The Lakeshore Drive Roadway Pavement Project Phase I From 4186 To 4300 Lakeshore Drive; Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas; And Notification Of Payment Due From Excavation & Construction, LLC Of Port Arthur, Texas, In The Amount Of $1,122. 70 (2) P. R. No. 21009 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Beaumont, Texas Through Choice Partners Cooperative Contract Number 15/ 041JN For Roof Repairs At The JB Matthews Building, In The Amount Of $35, 321. 53; Funding Available In Account No. 001-1207-531. 39-00 (3) P. R. No. 21015 — A Resolution Authorizing The City Manager To Release The Retainage To Hampshire Roofing Co, LLC Of Lumberton, Texas For Renovations To Rose Hill Manor In The Amount Of $3,412. 50; Funding Available From Hotel Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908 (4) P. R. No. 21025 — A Resolution Authorizing The City Manager To Execute A Supplemental Deed Of Trust Between Tender Loving Care Center For Children, (TLCCC) D/ B/ A Legacy Community Development Corporation (Legacy CDC) As Grantor, And The Texas State Affordable Housing Corporation, (TSAHC) As Beneficiary (5) P. R. No. 21031 — A Resolution Authorizing The City Manager To Extend The Contract End Date Between The City Of Port Arthur And Hoopla Advertising Of Port Arthur, Texas For The Fats, Oils, And Grease Advertising Campaign, Extending The Duration Of The Contract With A Time Extension Of 125 Days Due To An Underestimated Time Needed To Complete The Project At No Extra Cost (6) P. R. No. 21033 — A Resolution Authorizing The City Manager To Execute The Second Year (First Renewal) Of The Contract With Diamond Shine Building Service, For Janitorial Services For The Health Department In The Not To Exceed Amount Of $68, 475. 00 Annually; Funds Are Budgeted In The Proposed FY 2020 Other Contractual Account No. 001-1301-541.59-00 (7) P. R. No. 21035 — A Resolution Calling For A Public Hearing To Consider Granting A Permit For The Drilling Of An Oil And Gas Well, Requested By Aspect Energy, LLC
P. R. No. 21039 — A Resolution Amending Resolution No. 18-476 As It Pertains To A Contract With SpawGlass Construction Corp. Of Beaumont, Texas For Repairs To Pleasure Island Golf Club House In An Amount Of $ 25,600. 00. Funding Available In Account No. 450-1291-549.32-00
P. R. No. 20964 — A Resolution Authorizing The City Manager To Enter Into A Five- Year Software Service Agreement With Tyler Technologies Of Dallas, Texas For The Purchase And Implementation Of An Enterprise Resource Planning (ERP) System And Municipal Court System For An Amount Of $3,798,385.80. Funds Allocated To Capital Improvement Account No. 307-1601-591-92-00 And Contingent Upon The Passage Of P. O. No. 6797 Establishing A Sinking Fund
P. O. No. 6797 — An Ordinance Of The City Council Of The City Of Port Arthur, Texas, Establishing A Sinking Fund For The Funding Of The Five Year Software Service Agreement With Tyler Technologies Of Dallas, Texas For The Purchase And Implementation Of An Enterprise Resource Planning (ERP) System And Municipal Court System; Providing For The Levying And Collection Of A Sufficient Tax To Pay The Agreed Amount On Such Obligation; Pledging Such For The Payment Of Said Amount; Containing Other Incidental And Related Matters; Providing A Severability Clause; Repealing All Conflicting Ordinances; And Providing An Effective Date
P. R. No. 21034 — A Resolution Authorizing The City Manager To Approve Repairs To The Fire Department's Ladder Truck (#1590) With Siddons- Martin Emergency Group Of Port Arthur, Texas In The Estimated Amount Of $46,973.02; Funding Available In Fire Department Vehicle Maintenance Account No. 001-1121-522.43-00
P. R. No. 21038 — A Resolution Establishing A Charter Advisory Committee With Each Councilmember Appointing One Member To Said Committee To Make Recommendations To The City Council On Possible Charter Amendments ( Requested By Councilmember Moses)
P. R. No. 21040 — A Resolution Nominating A Member And/ Or Members To The Board Of Directors Of The Jefferson Central Appraisal District For The 2020 — 2021 Term
P. O. No. 6796 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2018 And Ending September 30, 2019 By $51,500.00 For The General Fund, By $574,000 For The Capital Reserve Fund, By $1,200,000.00 For The Water And Sewer Fund, And By $200,000.00 For The Solid Waste Fund
P. O. No. 6799 — An Appropriation Ordinance Adopting A Budget For The Ensuing Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020, In Accordance With Section 7, Article XII Of The Charter Of The City Of Port Arthur **A Separate Ratification Vote Is Required Pursuant To 102.007 Of The Texas Local Government Code With Regard To The Adoption Of The Budget
P. O. No. 6800 — An Appropriation Ordinance Approving And Adopting A Budget For The City Of Port Arthur Section 4A Economic Development Corporation For The Ensuing Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020 In Accordance With Section 12.03 Of The Bylaws Of The Corporation
P. O. No. 6801 — An Ordinance Adopting A Tax Rate For The Tax Year 2019 (Fiscal Year October 1, 2019 - September 30, 2020) ** A Specific Motion To Adopt A Tax Rate That Exceeds The Effective Tax Rate Is Required Pursuant To 26.05 Of The Texas Tax Code
(6) P. O. No. 6802 — An Ordinance Approving The 2019 Tax Roll For The Use And Support Of The Municipal Government Of The City Of Port Arthur; And Providing For The Interest And Sinking Fund And Apportioning Each Levy For A Specific Purpose VIII. ADJOURNMENT OF MEETING
Sep 10, 2019 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank Interim City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports (B1) Mayor Thurman Bill Bartle: Briefing By The Texas General Land Office Austin, TX August 18 — 20, 2019 870. 98 C. Minutes — None D. Resolutions (1) P. R. No. 20913 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor's Affidavit Of Payments Of Debts And Claims, Contractor's Certificate And Release, Contractor' s Certificate Of Guarantee For The Lakeshore Drive Roadway Pavement Project Phase I From 4186 To 4300 Lakeshore Drive; Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas; And Notification Of Payment Due From Excavation & Construction, LLC Of Port Arthur, Texas, In The Amount Of $1,122. 70 (2) P. R. No. 21009 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Beaumont, Texas Through Choice Partners Cooperative Contract Number 15/ 041JN For Roof Repairs At The JB Matthews Building, In The Amount Of $35, 321. 53; Funding Available In Account No. 001-1207-531. 39-00 (3) P. R. No. 21015 — A Resolution Authorizing The City Manager To Release The Retainage To Hampshire Roofing Co, LLC Of Lumberton, Texas For Renovations To Rose Hill Manor In The Amount Of $3,412. 50; Funding Available From Hotel Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908 (4) P. R. No. 21025 — A Resolution Authorizing The City Manager To Execute A Supplemental Deed Of Trust Between Tender Loving Care Center For Children, (TLCCC) D/ B/ A Legacy Community Development Corporation (Legacy CDC) As Grantor, And The Texas State Affordable Housing Corporation, (TSAHC) As Beneficiary (5) P. R. No. 21031 — A Resolution Authorizing The City Manager To Extend The Contract End Date Between The City Of Port Arthur And Hoopla Advertising Of Port Arthur, Texas For The Fats, Oils, And Grease Advertising Campaign, Extending The Duration Of The Contract With A Time Extension Of 125 Days Due To An Underestimated Time Needed To Complete The Project At No Extra Cost (6) P. R. No. 21033 — A Resolution Authorizing The City Manager To Execute The Second Year (First Renewal) Of The Contract With Diamond Shine Building Service, For Janitorial Services For The Health Department In The Not To Exceed Amount Of $68, 475. 00 Annually; Funds Are Budgeted In The Proposed FY 2020 Other Contractual Account No. 001-1301-541.59-00 (7) P. R. No. 21035 — A Resolution Calling For A Public Hearing To Consider Granting A Permit For The Drilling Of An Oil And Gas Well, Requested By Aspect Energy, LLC
P. R. No. 21039 — A Resolution Amending Resolution No. 18-476 As It Pertains To A Contract With SpawGlass Construction Corp. Of Beaumont, Texas For Repairs To Pleasure Island Golf Club House In An Amount Of $ 25,600. 00. Funding Available In Account No. 450-1291-549.32-00
P. R. No. 20964 — A Resolution Authorizing The City Manager To Enter Into A Five- Year Software Service Agreement With Tyler Technologies Of Dallas, Texas For The Purchase And Implementation Of An Enterprise Resource Planning (ERP) System And Municipal Court System For An Amount Of $3,798,385.80. Funds Allocated To Capital Improvement Account No. 307-1601-591-92-00 And Contingent Upon The Passage Of P. O. No. 6797 Establishing A Sinking Fund
P. O. No. 6797 — An Ordinance Of The City Council Of The City Of Port Arthur, Texas, Establishing A Sinking Fund For The Funding Of The Five Year Software Service Agreement With Tyler Technologies Of Dallas, Texas For The Purchase And Implementation Of An Enterprise Resource Planning (ERP) System And Municipal Court System; Providing For The Levying And Collection Of A Sufficient Tax To Pay The Agreed Amount On Such Obligation; Pledging Such For The Payment Of Said Amount; Containing Other Incidental And Related Matters; Providing A Severability Clause; Repealing All Conflicting Ordinances; And Providing An Effective Date
P. R. No. 21034 — A Resolution Authorizing The City Manager To Approve Repairs To The Fire Department's Ladder Truck (#1590) With Siddons- Martin Emergency Group Of Port Arthur, Texas In The Estimated Amount Of $46,973.02; Funding Available In Fire Department Vehicle Maintenance Account No. 001-1121-522.43-00
P. R. No. 21038 — A Resolution Establishing A Charter Advisory Committee With Each Councilmember Appointing One Member To Said Committee To Make Recommendations To The City Council On Possible Charter Amendments ( Requested By Councilmember Moses)
P. R. No. 21040 — A Resolution Nominating A Member And/ Or Members To The Board Of Directors Of The Jefferson Central Appraisal District For The 2020 — 2021 Term
P. O. No. 6796 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2018 And Ending September 30, 2019 By $51,500.00 For The General Fund, By $574,000 For The Capital Reserve Fund, By $1,200,000.00 For The Water And Sewer Fund, And By $200,000.00 For The Solid Waste Fund
P. O. No. 6799 — An Appropriation Ordinance Adopting A Budget For The Ensuing Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020, In Accordance With Section 7, Article XII Of The Charter Of The City Of Port Arthur **A Separate Ratification Vote Is Required Pursuant To 102.007 Of The Texas Local Government Code With Regard To The Adoption Of The Budget
P. O. No. 6800 — An Appropriation Ordinance Approving And Adopting A Budget For The City Of Port Arthur Section 4A Economic Development Corporation For The Ensuing Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020 In Accordance With Section 12.03 Of The Bylaws Of The Corporation
P. O. No. 6801 — An Ordinance Adopting A Tax Rate For The Tax Year 2019 (Fiscal Year October 1, 2019 - September 30, 2020) ** A Specific Motion To Adopt A Tax Rate That Exceeds The Effective Tax Rate Is Required Pursuant To 26.05 Of The Texas Tax Code
(6) P. O. No. 6802 — An Ordinance Approving The 2019 Tax Roll For The Use And Support Of The Municipal Government Of The City Of Port Arthur; And Providing For The Interest And Sinking Fund And Apportioning Each Levy For A Specific Purpose VIII. ADJOURNMENT OF MEETING