INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Underhill City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Duriso Or Designee
PETITIONS & COMMUNICATIONS Speakers Sarah Hawes, Regarding Proposal To Purchase A Shredder For The City Landfill
A Discussion Pertaining To Pleasure Island In Reference To The Joint Pleasure Island/ City Council Meeting Held On February 26, 2019. ( Requested By Councilmember Doucet)
Discussion To Discuss And Possibly Take Action With Regard To The Selection Procedure As It Pertains To The City Manager Search Process
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes — None D. Resolutions 1) P. R. No. 20669 — A Resolution Authorizing The City Manager To Execute The Third Year ( Final Renewal) Of The Contract With Core And Main ( Formerly HD Supply) Of Beaumont, Texas, For The Purchase Of Repair Clamps For The Utility Operations Department, With An Annual Projected Budgetary Impact Of $ 162, 409. 39. Funding Is Available In Account Nos. 410- 1253- 532. 35- 00 ( Water System), & 410- 1255- 532. 33- 00, ( Sanitary Sewer System) 2) P. R. No. 20707 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Freese And Nichols, Inc., For Professional Services For Geographic Information System ( GIS) Server And Database Maintenance And GIS Tasks To Support The National Flood Insurance Program ( NFIP)/ Community Rating System ( CRS) Activities And Additional Services As Authorized By The City In The Not-To- Exceed Amount Of $ 25, 000. 00; Funding Available In GIS Professional Services Account No. 001- 1050- 517 54- 00. 3) P. R. No. 20736 — A Resolution Authorizing The City Manager To Execute A Contract Between Hoopla Advertising Of Port Arthur, Texas And The City Of Port Arthur, Texas For Marketing And Consulting Services For F. O. G. ( Fats, Oils, And Grease) Program Kick-Off And Initiative With A Projected Budgetary Impact Of 35, 800. 00 Plus Three ( 3) Months Of Advertisement At A Cost 7, 600. 00 Per Month. Funding Is Available From Water Administration Fund Account No. 410- 1260- 532. 54- 00 5) P. R. No. 20775 — A Resolution Authorizing The City Manager To Execute Amendment No. 2 To The Contract Between The City Of Port Arthur And Berg Oliver Associates, Inc. Of Houston, Texas, For Additional Environmental Assessments At Bryan Park; Increasing The Contract Amount By $ 3, 251. 00 For Additional Soil Samples And Soil Deposit Fee, To A New Contract Total Of $ 15, 908. 00; Funding Available In Hurricane Harvey Account No. 147- 2300- 91. 54- 00, Project No. 082617 6) P. R. No. 20777 — A Resolution Authorizing The City Manager To Execute Contracts For Mowing Of Various City Properties, Parks & Right-Of-Ways Between The City Of Port Arthur And DMJ Landscaping Of Port Arthur, Texas For Groups 1 & 3C, Whit's Grass Cutting Of Port Arthur, Texas For Group 2, Amelia Lawn Care & Landscaping Of Groves, Texas For Group 7B, South East Texas Lawn & Maintenance Of Beaumont, Texas For Group 9, Williams Transport Of Lumberton, Texas For Groups 11 & 12, With A Projected Budgetary Impact Of $ 63, 756. 00 Per Year. Funding Available In Parks Account No. 001- 1207- 531. 31- 00 7) P. R. No. 20781 — A Resolution Accepting A Utility Easement On The Following Tracts: TX-JE- 045 And TX-JE- 054 For A Transmission Line By Entergy Texas, Inc. 9) P. R. No. 20795 — A Resolution Authorizing The City Manager To Execute Two ( 2) Contracts Between The City Of Port Arthur And The Port Arthur American Little League For The Use Of U. G. Gibson Field And Roy O' Neal Field At SSGT. Lucian Adams Park 10) P. R. No. 20796 — A Resolution Rescinding Resolution No. 18- 243 In Its Entirety, Which Authorized The Execution Of A Homebuyer' s Written Agreement For The Purchase Of 1125 5th Street, Port Arthur, Texas Through The City' s Homebuyer's Assistance Program 11) P. R. No. 20798 — A Resolution Rescinding Resolution No. 18- 444 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 1118 6th Street, Port Arthur, Texas Through The City' s Homebuyer's Assistance Program 13) P. R. No. 20802 — A Resolution Approving Water And Sewer Adjustments To Certain Utility Accounts Due To Leaks Or/ And Equipment Malfunction 14) P. R. No. 20807 — A Resolution Of Notification Of The City Of Port Arthur's Intent To Participate In The Texas Department Of Transportation' s 2019 Transportation Alternatives ( TA) And Safe Routes To School ( SRTS) Grants Program 15) P. R. No. 20808 — A Resolution Authorizing The Third Year ( Second And Final Renewal) Of The Contract Between The City Of Port Arthur And Crabtree Barricade Systems, Inc., Of Beaumont, Texas, For The Annual Striping Of City Streets, With An Annual Projected Budgetary Impact Of $ 30, 000. 00. Funding Is Available In Public Works - Other Contractual Service Account No. 001- 1205- 531. 59- 00 16) P. R. No. 20811 — A Resolution Authorizing The Calling Of A Public Hearing To Consider Whether Or Not Public Convenience And Necessity Require The Operation Of Proposed Wrecker Business, I. E., ABS Towing & Recovery
P. R. No. 20743 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Freese And Nichols, Inc., Of Texas, Through H- GAC Plan Source: Professional Planning Service Program, For Professional Services In Connection With Developing A New Zoning Ordinance For The City Of Port Arthur In An Amount Not To Exceed $ 178, 500.00. Funding Available In Planning Professional Services Account No. 001- 1051- 517. 54- 00
P. R. No. 20790 — A Resolution Authorizing The Second Year ( First Renewal) Of The Contract Between The City Of Port Arthur And Gulf Coast Electric Co. Inc., Of Beaumont, Texas For Electrical Repairs And Maintenance At Various Parks With An Annual Projected Budgetary Impact Of $ 50, 000. 00 Funding Available In Account 001- 1207- 531. 39- 00 And The Building Maintenance Account For Other Departments That May Use This Contract
P. R. No. 20800 — A Resolution Authorizing The City Manager To Accept An Award Of $ 723, 800. 00 From The Federal Transit Administration ( FTA) For The Port Arthur Transit' s Resiliency Program, With A Required Local Match Of $ 180, 950. 00; Funding Source To Be Determined In The FY20 Budget
Resolutions — Non- Consent P. R. No. 20782 — A Resolution Approving The Sale Of Land In The City Of Port Arthur Section 4A Economic Development Corporation' s Spur 93 Business Park To KLV Ventures, Inc.
P. R. No. 20783 — A Resolution Authorizing A One- Year Extension Of The City Of Port Arthur Section 4A Economic Development Corporation Agreement With Legacy Community Development Corporation To Manage Its Affordable Housing Program At A Cost Not To Exceed $ 35, 000. 00 ( PAEDC Funding Account No. 120- 1429- 582. 54- 11)
P. R. No. 20784 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation Entering Into A Janitorial Services Contract With Southeast Texas Building Services For Janitorial Services At 501 Procter For A Cost Not To Exceed 20, 000. 00 Per Year; Funds Available In EDC Account No. 120. 1429. 582. 32- 00
P. R. No. 20785 — A Resolution Authorizing The Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Nathan Rivers
P. R. No. 20797 — A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1125 5th Street, Port Arthur, Texas, Through The City' s Homebuyer' s Assistance Program
(6) P. R. No. 20804 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation To Accept A Proposal From Construction Managers Of Southeast Texas, LLC For Temporary Lighting At 549 4th Street For A Cost Not To Exceed 13, 829. 88; Funds Available In EDC Account No. 305- 1606- 591. 82- 00 Project No. EDC549 VIII. ADJOURNMENT OF MEETING
Apr 23, 2019 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Underhill City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Duriso Or Designee
PETITIONS & COMMUNICATIONS Speakers Sarah Hawes, Regarding Proposal To Purchase A Shredder For The City Landfill
A Discussion Pertaining To Pleasure Island In Reference To The Joint Pleasure Island/ City Council Meeting Held On February 26, 2019. ( Requested By Councilmember Doucet)
Discussion To Discuss And Possibly Take Action With Regard To The Selection Procedure As It Pertains To The City Manager Search Process
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes — None D. Resolutions 1) P. R. No. 20669 — A Resolution Authorizing The City Manager To Execute The Third Year ( Final Renewal) Of The Contract With Core And Main ( Formerly HD Supply) Of Beaumont, Texas, For The Purchase Of Repair Clamps For The Utility Operations Department, With An Annual Projected Budgetary Impact Of $ 162, 409. 39. Funding Is Available In Account Nos. 410- 1253- 532. 35- 00 ( Water System), & 410- 1255- 532. 33- 00, ( Sanitary Sewer System) 2) P. R. No. 20707 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Freese And Nichols, Inc., For Professional Services For Geographic Information System ( GIS) Server And Database Maintenance And GIS Tasks To Support The National Flood Insurance Program ( NFIP)/ Community Rating System ( CRS) Activities And Additional Services As Authorized By The City In The Not-To- Exceed Amount Of $ 25, 000. 00; Funding Available In GIS Professional Services Account No. 001- 1050- 517 54- 00. 3) P. R. No. 20736 — A Resolution Authorizing The City Manager To Execute A Contract Between Hoopla Advertising Of Port Arthur, Texas And The City Of Port Arthur, Texas For Marketing And Consulting Services For F. O. G. ( Fats, Oils, And Grease) Program Kick-Off And Initiative With A Projected Budgetary Impact Of 35, 800. 00 Plus Three ( 3) Months Of Advertisement At A Cost 7, 600. 00 Per Month. Funding Is Available From Water Administration Fund Account No. 410- 1260- 532. 54- 00 5) P. R. No. 20775 — A Resolution Authorizing The City Manager To Execute Amendment No. 2 To The Contract Between The City Of Port Arthur And Berg Oliver Associates, Inc. Of Houston, Texas, For Additional Environmental Assessments At Bryan Park; Increasing The Contract Amount By $ 3, 251. 00 For Additional Soil Samples And Soil Deposit Fee, To A New Contract Total Of $ 15, 908. 00; Funding Available In Hurricane Harvey Account No. 147- 2300- 91. 54- 00, Project No. 082617 6) P. R. No. 20777 — A Resolution Authorizing The City Manager To Execute Contracts For Mowing Of Various City Properties, Parks & Right-Of-Ways Between The City Of Port Arthur And DMJ Landscaping Of Port Arthur, Texas For Groups 1 & 3C, Whit's Grass Cutting Of Port Arthur, Texas For Group 2, Amelia Lawn Care & Landscaping Of Groves, Texas For Group 7B, South East Texas Lawn & Maintenance Of Beaumont, Texas For Group 9, Williams Transport Of Lumberton, Texas For Groups 11 & 12, With A Projected Budgetary Impact Of $ 63, 756. 00 Per Year. Funding Available In Parks Account No. 001- 1207- 531. 31- 00 7) P. R. No. 20781 — A Resolution Accepting A Utility Easement On The Following Tracts: TX-JE- 045 And TX-JE- 054 For A Transmission Line By Entergy Texas, Inc. 9) P. R. No. 20795 — A Resolution Authorizing The City Manager To Execute Two ( 2) Contracts Between The City Of Port Arthur And The Port Arthur American Little League For The Use Of U. G. Gibson Field And Roy O' Neal Field At SSGT. Lucian Adams Park 10) P. R. No. 20796 — A Resolution Rescinding Resolution No. 18- 243 In Its Entirety, Which Authorized The Execution Of A Homebuyer' s Written Agreement For The Purchase Of 1125 5th Street, Port Arthur, Texas Through The City' s Homebuyer's Assistance Program 11) P. R. No. 20798 — A Resolution Rescinding Resolution No. 18- 444 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 1118 6th Street, Port Arthur, Texas Through The City' s Homebuyer's Assistance Program 13) P. R. No. 20802 — A Resolution Approving Water And Sewer Adjustments To Certain Utility Accounts Due To Leaks Or/ And Equipment Malfunction 14) P. R. No. 20807 — A Resolution Of Notification Of The City Of Port Arthur's Intent To Participate In The Texas Department Of Transportation' s 2019 Transportation Alternatives ( TA) And Safe Routes To School ( SRTS) Grants Program 15) P. R. No. 20808 — A Resolution Authorizing The Third Year ( Second And Final Renewal) Of The Contract Between The City Of Port Arthur And Crabtree Barricade Systems, Inc., Of Beaumont, Texas, For The Annual Striping Of City Streets, With An Annual Projected Budgetary Impact Of $ 30, 000. 00. Funding Is Available In Public Works - Other Contractual Service Account No. 001- 1205- 531. 59- 00 16) P. R. No. 20811 — A Resolution Authorizing The Calling Of A Public Hearing To Consider Whether Or Not Public Convenience And Necessity Require The Operation Of Proposed Wrecker Business, I. E., ABS Towing & Recovery
P. R. No. 20743 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Freese And Nichols, Inc., Of Texas, Through H- GAC Plan Source: Professional Planning Service Program, For Professional Services In Connection With Developing A New Zoning Ordinance For The City Of Port Arthur In An Amount Not To Exceed $ 178, 500.00. Funding Available In Planning Professional Services Account No. 001- 1051- 517. 54- 00
P. R. No. 20790 — A Resolution Authorizing The Second Year ( First Renewal) Of The Contract Between The City Of Port Arthur And Gulf Coast Electric Co. Inc., Of Beaumont, Texas For Electrical Repairs And Maintenance At Various Parks With An Annual Projected Budgetary Impact Of $ 50, 000. 00 Funding Available In Account 001- 1207- 531. 39- 00 And The Building Maintenance Account For Other Departments That May Use This Contract
P. R. No. 20800 — A Resolution Authorizing The City Manager To Accept An Award Of $ 723, 800. 00 From The Federal Transit Administration ( FTA) For The Port Arthur Transit' s Resiliency Program, With A Required Local Match Of $ 180, 950. 00; Funding Source To Be Determined In The FY20 Budget
Resolutions — Non- Consent P. R. No. 20782 — A Resolution Approving The Sale Of Land In The City Of Port Arthur Section 4A Economic Development Corporation' s Spur 93 Business Park To KLV Ventures, Inc.
P. R. No. 20783 — A Resolution Authorizing A One- Year Extension Of The City Of Port Arthur Section 4A Economic Development Corporation Agreement With Legacy Community Development Corporation To Manage Its Affordable Housing Program At A Cost Not To Exceed $ 35, 000. 00 ( PAEDC Funding Account No. 120- 1429- 582. 54- 11)
P. R. No. 20784 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation Entering Into A Janitorial Services Contract With Southeast Texas Building Services For Janitorial Services At 501 Procter For A Cost Not To Exceed 20, 000. 00 Per Year; Funds Available In EDC Account No. 120. 1429. 582. 32- 00
P. R. No. 20785 — A Resolution Authorizing The Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Nathan Rivers
P. R. No. 20797 — A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1125 5th Street, Port Arthur, Texas, Through The City' s Homebuyer' s Assistance Program
(6) P. R. No. 20804 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation To Accept A Proposal From Construction Managers Of Southeast Texas, LLC For Temporary Lighting At 549 4th Street For A Cost Not To Exceed 13, 829. 88; Funds Available In EDC Account No. 305- 1606- 591. 82- 00 Project No. EDC549 VIII. ADJOURNMENT OF MEETING