INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Interim Police Chief Owens Or Designee
A Presentation By Randall Reese And Matthew Kaufman Regarding The Sabine- Neches Navigation District Proposal
A Presentation By Acting Police Chief Owens Regarding The Port Arthur Police Department Building Relationships With The Community
A Presentation By Staff Regarding Local Funding Through CDBG- DR Disaster Recovery Funding
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports Mayor Derrick Freeman Attend Disaster Relief Event In Austin, Texas May 9, 2018 759. 98 B. Minutes July 3, 2018 Regular Meeting C. Resolutions — Consent 1) P. R. No. 20170 — A Resolution Authorizing The City Of Port Arthur To Accept A Grant In The Amount Of $ 100, 000 From The Rebuild Texas Fund And The Center For Disaster Philanthropy To Be Used To Purchase Equipment For Disaster Preparedness And Response Activities 2) P. R. No. 20200 — A Resolution Authoring The City Manager To Enter Into An Agreement With Sprint Through H- GAC Contract No. CW10- 14 For The Annual Software Service For City Equipment Vehicles GPS At $ 14. 49 Per Unit For An Annual Projected Budgetary Impact Of $37, 905. 84. Funds Available In The Public Works Administration Motor Vehicle Maintenance GPS Service Cost Account No. 001- 1201- 531. 43- 01 3) P. R. No. 20241 — A Resolution Authorizing The City Manager To Execute Change Order No. 4 To The Contract Between The City Of Port Arthur And Excavation & Construction LLC Of Bridge City, Texas, Decreasing The Contract Amount By $ 1, 700. 35 To A New Contract Amount Of $ 972, 811. 13 And Authorizing Acceptance Of The Engineer's Certificate Of Completion, The Contractor's Affidavit Of Payment Of Debts And Claims, The Contractor' s Affidavit Of Release, The Contractor' s Certificate And Release And Execute The Certificate Of Acceptance And Release Of Retainage In The Amount Of $ 48, 640. 55 For The 4th Street Improvements Project: Stadium To Duff Account No. 105- 1431- 552. 86- 00, Project No. 4THST1 5) P. R. No. 20306 — A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Understanding ( MOU) With Disaster And Humanitarian Services ( DHS) For The Collaboration And Coordination of Outreach Efforts In Relation To Hurricane Harvey 6) P. R. No. 20318 — A Resolution Rescinding Resolution No. 18- 139 In Its Entirety, Which Authorized The Purchase Of A 2018 Chevrolet 15 Passenger Express Van For The Police Department From Classic Chevrolet Of Beaumont, Texas In The Amount Of $ 30, 632. 00, And Authorizing The Purchase Of A 2018 Chevrolet 15 Passenger Van To Caldwell County Of Caldwell, Texas, Through The Buyboard Cooperative Purchasing Program, Under Contract No. 521- 16 In The Amount Of $ 30, 790.00; Funding Available In Police Department Motor Vehicle Account No. 625- 1801- 521. 93- 00 7) P. R. No. 20323 — A Resolution Terminating The Contract With Coastal Pump Services, Inc. Of Manvel, Texas, For Bar Screen Repair, And Awarding The Contract To Alico, LLC Of Beaumont, Texas, With A Projected Budgetary Impact Of $ 31, 715. 00 To Account Number 410- 1256- 532. 42- 00, Equipment Maintenance 8) P. R. No. 20328 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Norman Highway Constructors Of Orange, Texas For The Storm Sewer Improvements Along Woodworth Blvd. From 7th Street To Thomas Blvd. Increasing The Contract Term By 10 Days To A New Total Of 304 Days 9) P. R. No. 20331 — A Resolution Authorizing The City Manager To Execute A Contract For The Replacement Of The Roof At The Water Treatment Plant With LMC Corporation Through BuyBoard Cooperative Purchasing In The Amount Of $69, 208. 61, Account No. 410- 1252- 532. 94- 00, Building Improvement 10) P. R. No. 20333 — A Resolution Authorizing The Purchase Of Two 2) Case CX37C Mini Excavators From Associated Supply Co., Inc. Of Beaumont, Texas Through H- GAC, Contract No. SM10- 16 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations In The Total Amount Of $75, 990. 92; Funds Are Available In Water Utilities Account No. 625- 1801- 532. 92- 00 Equipment 11) P. R. No. 20334 — A Resolution Authorizing The Purchase Of One ( 1) Case CX80C Excavator From Associated Supply, Co., Inc. Of Beaumont, Texas Through H- GAC, Contract No. EM06- 13 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations In The Total Amount Of $ 89, 665. 83; Funds Are Available In Water Utilities Account No. 410- 1255- 532. 92- 00, Equipment 12) P. R. No. 20335 — A Resolution Authorizing The Purchase Of One ( 1) Case TV380 CTL Skidsteer From Associated Supply Co., Inc. Of Beaumont, Texas Through H- GAC Through Contract No. SM10- 16 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations For The Total Amount Of $ 54, 282. 17; Funds Are Available In Water Utilities Account No. 410- 1255- 532. 92- 00, Equipment 13) P. R. No. 20336 — A Resolution Authorizing The Purchase Of One ( 1) Pipehunter Demo Mini Combo ( Vactor Truck) From Houston Freightliner, Inc., Of Houston, Texas Through H- GAC, Contract No. HT06- 18 For The Utilities Department For Use In The Replacement And Cleaning Of Sewer Lines By The Pipebursting Crew And Wastewater Operations For The Total Amount Of $ 264,892. 00; Funds Are Available In Water Utilities Account No. 625- 1801- 532. 92- 00, Equipment 14) P. R. No. 20337 — A Resolution Authorizing The Fire Department To Contract With Farrwest Environmental Supply, LLC Of Schertz, TX To Lease, Calibrate And Maintain Fire Department Hazardous Materials Monitoring And Detection Equipment And Entry Suits, Through BuyBoard Cooperative Purchase Contract # 524- 17 In The Amount Of $37, 559. 49; Funding Available In Account No. 001- 1121- 522. 42- 00 15) P. R. No. 20338 — A Resolution Ratifying The Emergency Replacement Of The 16" Water Main At Lake Arthur Drive By Harris Construction Company Of Beaumont, Texas In The Amount Not To Exceed $ 38, 000. 00. Funding Is Available In Utilities Account No. 410- 1253- 532. 35- 00, Water System Maintenance 16) P. R. No. 20340 — A Resolution Authorizing The Purchase Of A P385B Commercial Asphalt Paver From Mustang CAT Of Beaumont, Texas, Through HGAC Contract Pricing, For The Public Works Streets Division, In The Amount Of $ 183, 781. 00; Funds Are Available In The Capital Reserve Funding Public Works Streets 625- 1801- 531. 92- 03 17) P. R. No. 20341 — A Resolution Authorizing The Purchase Of A Gradall Excavator From Associated Supply Company Inc. Of Beaumont, Texas, Under Buyboard Contracting No. 424- 13, For The Public Works Department Drainage Division In The Amount Of 334, 899. 00. Funding Available In Account No. 625- 1801- 531. 92- 04, Capital Reserve Fund Public Works Drainage
P. R. No. 20303 — A Resolution Authorizing The Purchase Of 29 Motorola APX6500 Mobile Radios From Motorola Solutions Of Houston, Texas, Through HGAC Contract RA- 5- 15, Due To Loss/ Damage Sustained During The Flooding Associated With Hurricane Harvey, In The Amount Of $ 95, 849. 93; Charged To Hurricane Harvey Account No. 147- 2300- 901. 92- 00, Project 082617
Resolutions — Non- Consent P. R. No. 20173 — A Resolution Appointing And/ Or Reappointing A Member or Members To The Beautification Commission
2) P. R. No. 20235 — A Resolution Appointing A Member And/ Or Members And An Alternate And/ Or Alternates To The Industrial District Contract Compliance Committee ( Requested By Councilmember Moses) IX. ADJOURNMENT OF MEETING
Jul 17, 2018 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Interim Police Chief Owens Or Designee
A Presentation By Randall Reese And Matthew Kaufman Regarding The Sabine- Neches Navigation District Proposal
A Presentation By Acting Police Chief Owens Regarding The Port Arthur Police Department Building Relationships With The Community
A Presentation By Staff Regarding Local Funding Through CDBG- DR Disaster Recovery Funding
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports Mayor Derrick Freeman Attend Disaster Relief Event In Austin, Texas May 9, 2018 759. 98 B. Minutes July 3, 2018 Regular Meeting C. Resolutions — Consent 1) P. R. No. 20170 — A Resolution Authorizing The City Of Port Arthur To Accept A Grant In The Amount Of $ 100, 000 From The Rebuild Texas Fund And The Center For Disaster Philanthropy To Be Used To Purchase Equipment For Disaster Preparedness And Response Activities 2) P. R. No. 20200 — A Resolution Authoring The City Manager To Enter Into An Agreement With Sprint Through H- GAC Contract No. CW10- 14 For The Annual Software Service For City Equipment Vehicles GPS At $ 14. 49 Per Unit For An Annual Projected Budgetary Impact Of $37, 905. 84. Funds Available In The Public Works Administration Motor Vehicle Maintenance GPS Service Cost Account No. 001- 1201- 531. 43- 01 3) P. R. No. 20241 — A Resolution Authorizing The City Manager To Execute Change Order No. 4 To The Contract Between The City Of Port Arthur And Excavation & Construction LLC Of Bridge City, Texas, Decreasing The Contract Amount By $ 1, 700. 35 To A New Contract Amount Of $ 972, 811. 13 And Authorizing Acceptance Of The Engineer's Certificate Of Completion, The Contractor's Affidavit Of Payment Of Debts And Claims, The Contractor' s Affidavit Of Release, The Contractor' s Certificate And Release And Execute The Certificate Of Acceptance And Release Of Retainage In The Amount Of $ 48, 640. 55 For The 4th Street Improvements Project: Stadium To Duff Account No. 105- 1431- 552. 86- 00, Project No. 4THST1 5) P. R. No. 20306 — A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Understanding ( MOU) With Disaster And Humanitarian Services ( DHS) For The Collaboration And Coordination of Outreach Efforts In Relation To Hurricane Harvey 6) P. R. No. 20318 — A Resolution Rescinding Resolution No. 18- 139 In Its Entirety, Which Authorized The Purchase Of A 2018 Chevrolet 15 Passenger Express Van For The Police Department From Classic Chevrolet Of Beaumont, Texas In The Amount Of $ 30, 632. 00, And Authorizing The Purchase Of A 2018 Chevrolet 15 Passenger Van To Caldwell County Of Caldwell, Texas, Through The Buyboard Cooperative Purchasing Program, Under Contract No. 521- 16 In The Amount Of $ 30, 790.00; Funding Available In Police Department Motor Vehicle Account No. 625- 1801- 521. 93- 00 7) P. R. No. 20323 — A Resolution Terminating The Contract With Coastal Pump Services, Inc. Of Manvel, Texas, For Bar Screen Repair, And Awarding The Contract To Alico, LLC Of Beaumont, Texas, With A Projected Budgetary Impact Of $ 31, 715. 00 To Account Number 410- 1256- 532. 42- 00, Equipment Maintenance 8) P. R. No. 20328 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Norman Highway Constructors Of Orange, Texas For The Storm Sewer Improvements Along Woodworth Blvd. From 7th Street To Thomas Blvd. Increasing The Contract Term By 10 Days To A New Total Of 304 Days 9) P. R. No. 20331 — A Resolution Authorizing The City Manager To Execute A Contract For The Replacement Of The Roof At The Water Treatment Plant With LMC Corporation Through BuyBoard Cooperative Purchasing In The Amount Of $69, 208. 61, Account No. 410- 1252- 532. 94- 00, Building Improvement 10) P. R. No. 20333 — A Resolution Authorizing The Purchase Of Two 2) Case CX37C Mini Excavators From Associated Supply Co., Inc. Of Beaumont, Texas Through H- GAC, Contract No. SM10- 16 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations In The Total Amount Of $75, 990. 92; Funds Are Available In Water Utilities Account No. 625- 1801- 532. 92- 00 Equipment 11) P. R. No. 20334 — A Resolution Authorizing The Purchase Of One ( 1) Case CX80C Excavator From Associated Supply, Co., Inc. Of Beaumont, Texas Through H- GAC, Contract No. EM06- 13 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations In The Total Amount Of $ 89, 665. 83; Funds Are Available In Water Utilities Account No. 410- 1255- 532. 92- 00, Equipment 12) P. R. No. 20335 — A Resolution Authorizing The Purchase Of One ( 1) Case TV380 CTL Skidsteer From Associated Supply Co., Inc. Of Beaumont, Texas Through H- GAC Through Contract No. SM10- 16 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations For The Total Amount Of $ 54, 282. 17; Funds Are Available In Water Utilities Account No. 410- 1255- 532. 92- 00, Equipment 13) P. R. No. 20336 — A Resolution Authorizing The Purchase Of One ( 1) Pipehunter Demo Mini Combo ( Vactor Truck) From Houston Freightliner, Inc., Of Houston, Texas Through H- GAC, Contract No. HT06- 18 For The Utilities Department For Use In The Replacement And Cleaning Of Sewer Lines By The Pipebursting Crew And Wastewater Operations For The Total Amount Of $ 264,892. 00; Funds Are Available In Water Utilities Account No. 625- 1801- 532. 92- 00, Equipment 14) P. R. No. 20337 — A Resolution Authorizing The Fire Department To Contract With Farrwest Environmental Supply, LLC Of Schertz, TX To Lease, Calibrate And Maintain Fire Department Hazardous Materials Monitoring And Detection Equipment And Entry Suits, Through BuyBoard Cooperative Purchase Contract # 524- 17 In The Amount Of $37, 559. 49; Funding Available In Account No. 001- 1121- 522. 42- 00 15) P. R. No. 20338 — A Resolution Ratifying The Emergency Replacement Of The 16" Water Main At Lake Arthur Drive By Harris Construction Company Of Beaumont, Texas In The Amount Not To Exceed $ 38, 000. 00. Funding Is Available In Utilities Account No. 410- 1253- 532. 35- 00, Water System Maintenance 16) P. R. No. 20340 — A Resolution Authorizing The Purchase Of A P385B Commercial Asphalt Paver From Mustang CAT Of Beaumont, Texas, Through HGAC Contract Pricing, For The Public Works Streets Division, In The Amount Of $ 183, 781. 00; Funds Are Available In The Capital Reserve Funding Public Works Streets 625- 1801- 531. 92- 03 17) P. R. No. 20341 — A Resolution Authorizing The Purchase Of A Gradall Excavator From Associated Supply Company Inc. Of Beaumont, Texas, Under Buyboard Contracting No. 424- 13, For The Public Works Department Drainage Division In The Amount Of 334, 899. 00. Funding Available In Account No. 625- 1801- 531. 92- 04, Capital Reserve Fund Public Works Drainage
P. R. No. 20303 — A Resolution Authorizing The Purchase Of 29 Motorola APX6500 Mobile Radios From Motorola Solutions Of Houston, Texas, Through HGAC Contract RA- 5- 15, Due To Loss/ Damage Sustained During The Flooding Associated With Hurricane Harvey, In The Amount Of $ 95, 849. 93; Charged To Hurricane Harvey Account No. 147- 2300- 901. 92- 00, Project 082617
Resolutions — Non- Consent P. R. No. 20173 — A Resolution Appointing And/ Or Reappointing A Member or Members To The Beautification Commission
2) P. R. No. 20235 — A Resolution Appointing A Member And/ Or Members And An Alternate And/ Or Alternates To The Industrial District Contract Compliance Committee ( Requested By Councilmember Moses) IX. ADJOURNMENT OF MEETING