INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Interim Police Chief Owens Or Designee
Presentations A Presentation By Christopher Breaux, Partner With Independent Audit Firm, Whitley Penn, Regarding The 2017 Comprehensive Annual Financial Report
P. R. No. 20283 — A Resolution Authorizing The Mayor Of The City Of Port Arthur To Execute A Memorandum Of Understanding With Motiva Enterprises, LLC To Accept A Donation Totaling $ 1. 15 Million To Be Used To Purchase Equipment For Drainage And Water Utilities Hurricane Recovery And Mitigation Activities
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports — None B. Minutes May 22, 2018 Special Executive Meeting May 22, 2018 Regular Meeting C. Resolutions 1) P. R. No. 20262 — A Resolution Authorizing The City Manager To Purchase The Library Furniture/ Shelving For The Library From Educator's Depot Of Sugar Land, Texas, Through The Texas Buyboard Cooperating Purchasing Contract No. 503- 16, With The Projected Budgetary Impact Amount Of $ 649, 973. 48. Funds Are Available In Hurricane Harvey Account No. 147- 2300- 901. 91- 00, Project No. 082617 2) P. R. No. 20276 — A Resolution Authorizing The Repairs To Unit No. 1628, D7R Caterpillar Dozer, For The Public Works Department Landfill Division From Mustang CAT Of Beaumont, Texas, In An Estimated Amount Of $ 28, 213. 25. Funds Are Available In The Public Works Department Landfill Division — Vehicle Maintenance Account No. 403- 1274-533. 43- 00 3) P. R. No. 20281 — A Resolution Authorizing The Ratification Of The Emergency Repairs To The Sewer Main Located On Jimmy Johnson Boulevard For The Utilities Operations Department By Allco, LLC Of Beaumont, Texas, With A Budgetary Impact Of $ 51, 066. 08, Account No. 410- 1255- 532. 33- 00, Sewer System Maintenance 4) P. R. No. 20282 — A Resolution Authorizing The Ratification Of The Emergency Repairs To The Main Line Lift Station Force Main For The Utilities Operations Department By Allco, LLC Of Beaumont Texas, With A Projected Budgetary Impact Of $ 37, 363. 07, Account No. 410- 1255- 532. 33- 00, Sewer System Maintenance 5) P. R. No. 20284 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 7, 013. 69 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To Police Vehicle # 2071 6) P. R. No. 20285 — A Resolution Authorizing The City Manager To Execute A Consulting Contract With RWL Group For Consulting Services Regarding Property Insurance Claims Arising Out Of Hurricane Harvey With A Projected Budgetary Impact Amount Of 15, 400. 00 Funds Are Available In Account No. 147- 2300- 901. 54- 00 8) P. R. No. 20288 — A Resolution Awarding A Contract To Inland Environments, LTD, Kingwood, Texas, In The Amount Of 102, 940. 00 And Authorizing The Execution Of A Contract For Asbestos/ Lead Abatement And Demolition Of Eleven ( 11) Dangerous Commercial Property Located Throughout The City, 84, 360. 00 To Be Charged To Account No. 001- 1052- 517. 59- 00, Development Services/ Other Contractual Service; And $ 18, 850. 00 To Be Charged To 001- 1053- 517. 59- 00 Development Services/ Other Contractual Services 9) P. R. No. 20289 — A Resolution Accepting Ingress/ Egress Easements From The Port Of Port Arthur Navigation District Of Jefferson County, Texas, For The Construction, Installation, Laying, And Maintaining Of Utilities On Their Property Located At Houston Avenue, Port Arthur, Texas 10) P. R. No. 20290 — A Resolution Accepting A Utility Easement From The Port Of Port Arthur Navigation District Of Jefferson County, Texas, For The Construction, Installation, Laying, And Maintaining Of Utilities On Their Property Located At Houston Avenue, Port Arthur, Texas 11) P. R. No. 20291 — A Resolution Authorizing The Execution Of An Interlocal Agreement Between The City Of Port Arthur And Southeast Texas Workforce Development, For Assistance With The Clean- Up Process As A Result Of Hurricane Harvey 12) P. R. No. 20292 — A Resolution Authorizing The City Manger To Adopt The 2018 Disaster Recovery And Resiliency Plan Prepared By J- Quad Planning Group Of Addison, Texas 13) P. R. No. 20293 — A Resolution Awarding The Mold Remediation Of Water Service Center To Action Restoration Of Port Arthur Through Tips/Taps Cooperative Contract With The Projected Budgetary Impact Amount Of $ 53, 050. 50. Funding From Proceeds Received From Insurance ( Account No. 147- 2300- 901. 32- 00 Project No. 082617) Emergency Management Fund 14) P. R. No. 20294 — A Resolution Awarding A Contract For Mold Remediation Of The Operation Center To Action Restoration, Inc., Of Port Arthur Through Tips/Taps Cooperative Contract With The Projected Budgetary Impact Amount Of $ 101, 67350. Funding Is Available In Account No. 147- 2300- 901. 32- 00 Project No. 082617 Emergency Management Fund) 15) P. R. No. 20295 — A Resolution Awarding A Contract For The Renovation Of The Water Service Center To SpawGlass Construction Corp Of Beaumont, Texas Through BuyBoard Cooperative Contract # 520- 16 EZ1QC With A Projected Budgetary Impact Of $ 236, 794.95. Funding Is Available In Emergency Management Fund ( Account No. 147- 2300- 9010. 32- 00, Project 082617) 16) P. R. No. 20296 — A Resolution Authorizing The City Manager To Execute An Agreement With J- Quad Planning Group Of Addison, Texas For The Development Of A 5- Year Consolidated Plan Including Analysis Of Impediments Of Fair Housing - Assessment Of Fair Housing, Market Study, And Site And Neighborhood Standards With A Projected Budgetary Impact Of $ 55, 520. 00; Funding Is Available In Community Development Block Grant Account No. 105- 1431- 552. 54-00 Project No. C43122 And Account No. 001- 1053- 517. 54-00 17) P. R. No. 20297 — A Resolution Authorizing The Execution Of An Interlocal Cooperation Agreement Between The City Of Port Arthur And Walker County, Texas In The City Of Huntsville For Short-Term Shelter During An Emergency Evacuation 18) P. R. No. 20298 — A Resolution Authorizing The Adoption Of The City Of Port Arthur Downtown Target Area Housing Plan Prepared By J- Quad Planning Group Of Addison, Texas 19) P. R. No. 20301 — A Resolution Authorizing The City Of Port Arthur To Accept A Payment In The Amount Of $ 642, 304. 00 From Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of The Damages To The Roof, Auditorium Seating And Kitchen Equipment Items At The Bob Bowers Civic Center As A Result Of Hurricane Harvey
P. R. No. 20286 — A Resolution Rescinding Resolution Number 18- 196 In Its Entirety, Which Authorized The Execution Of A Community Development Block Grant ( CDBG) Contract Between The City Of Port Arthur And Tender Loving Care Center For Children DBA Legacy Community Development Corporation In The Total Amount Of $22, 480. 00 For Housing Counseling Services
Ordinances — Non- Consent P. O. No. 6672 — An Ordinance Of The City Of Port Arthur, Texas, Closing, Vacating, Abandoning And Conveying Portions Of The Houston Avenue, Lakeshore Drive, Railroad Avenue, And Fourth Street Within The City Of Port Arthur; Authorizing The City Manager To Execute A Deed Without Warranty; Providing That This Ordinance Shall Be Cumulative; Repealing All Ordinances To The Extent They Are In Conflict; Providing For Severability; And Providing Findings Of Fact. A16- 03 ( Port Of Port Arthur)
P. O. No. 6703 — An Ordinance Of The City Of Port Arthur, Texas, Adopting An Updated Official Map For The City Due To The Recent Disannexation Of Sempra Energy' s Property; Providing For Maintenance And Filing Of The Official Map; And Providing For Related Matters
P. O. No. 6704 — An Ordinance Authorizing The Retirement Of Police Canine " Koi" And Transferring The Ownership Of The Canine To The Personal Care Of Detective Ryan Kidwell
VIII. *CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss And Receive Legal Advice From The City Attorney/ Legal Counsel Regarding A Pending Claim/ Potential Litigation ( ALLCO, LLC.) 2) Section 551. 072 Government Code — To Discuss The Value Of The Land In The City' s Extraterritorial Jurisdiction ( ETJ) 3) Section 551. 072 Government Code — To Discuss The Value Of The Land Located At 549 4th Street 4) Section 551. 072 Government Code — To Discuss The Value Of Land Located Near Rev. Dr. Ransom Howard Street And Grannis Avenue 5) Section 551. 072 Government Code — To Discuss The Value Of Real Property Damaged By Hurricane Harvey 6) Section 551. 087 Government Code — To Discuss And Conduct Deliberations Regarding Economic Development Incentive Projects In The Downtown Port Arthur Area
P. R. No. 20189 — A Resolution Authorizing The City Manager To Execute Change Order No. 4, To The Contract Between The City Of Port Arthur And Allco, LLC Of Beaumont, Texas, For The Project 4, Phase I Surface Water Treatment Plant Improvements, Which Decreased The Contract Amount By $ 153, 571. 00 To A Total Of 12, 671, 698. 64 And Increased The Contract Time By 519 Days To A New Completion Dated November 30, 2017. Account No. 429- 1258- 532. 59- 00, Project No. WSI008
1) P. R. No. 20124 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor' s Certificate And Release, Contractor' s Certificate Of Guarantee, For Improvements Of The Phase I Surface Water Treatment Plant And Authorizing The City Manager To Execute The Certificate Of Acceptance And Approval Of Final Payment In The Amount Of $ 316, 792. 47 From Account No. 429- 1258- 532. 59- 00, Project WSI- 008 IX. ADJOURNMENT OF MEETING
Jun 05, 2018 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Interim Police Chief Owens Or Designee
Presentations A Presentation By Christopher Breaux, Partner With Independent Audit Firm, Whitley Penn, Regarding The 2017 Comprehensive Annual Financial Report
P. R. No. 20283 — A Resolution Authorizing The Mayor Of The City Of Port Arthur To Execute A Memorandum Of Understanding With Motiva Enterprises, LLC To Accept A Donation Totaling $ 1. 15 Million To Be Used To Purchase Equipment For Drainage And Water Utilities Hurricane Recovery And Mitigation Activities
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports — None B. Minutes May 22, 2018 Special Executive Meeting May 22, 2018 Regular Meeting C. Resolutions 1) P. R. No. 20262 — A Resolution Authorizing The City Manager To Purchase The Library Furniture/ Shelving For The Library From Educator's Depot Of Sugar Land, Texas, Through The Texas Buyboard Cooperating Purchasing Contract No. 503- 16, With The Projected Budgetary Impact Amount Of $ 649, 973. 48. Funds Are Available In Hurricane Harvey Account No. 147- 2300- 901. 91- 00, Project No. 082617 2) P. R. No. 20276 — A Resolution Authorizing The Repairs To Unit No. 1628, D7R Caterpillar Dozer, For The Public Works Department Landfill Division From Mustang CAT Of Beaumont, Texas, In An Estimated Amount Of $ 28, 213. 25. Funds Are Available In The Public Works Department Landfill Division — Vehicle Maintenance Account No. 403- 1274-533. 43- 00 3) P. R. No. 20281 — A Resolution Authorizing The Ratification Of The Emergency Repairs To The Sewer Main Located On Jimmy Johnson Boulevard For The Utilities Operations Department By Allco, LLC Of Beaumont, Texas, With A Budgetary Impact Of $ 51, 066. 08, Account No. 410- 1255- 532. 33- 00, Sewer System Maintenance 4) P. R. No. 20282 — A Resolution Authorizing The Ratification Of The Emergency Repairs To The Main Line Lift Station Force Main For The Utilities Operations Department By Allco, LLC Of Beaumont Texas, With A Projected Budgetary Impact Of $ 37, 363. 07, Account No. 410- 1255- 532. 33- 00, Sewer System Maintenance 5) P. R. No. 20284 — A Resolution Authorizing The City Manager To Execute Settlement Of A Physical Damage Claim In The Amount Of 7, 013. 69 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To Police Vehicle # 2071 6) P. R. No. 20285 — A Resolution Authorizing The City Manager To Execute A Consulting Contract With RWL Group For Consulting Services Regarding Property Insurance Claims Arising Out Of Hurricane Harvey With A Projected Budgetary Impact Amount Of 15, 400. 00 Funds Are Available In Account No. 147- 2300- 901. 54- 00 8) P. R. No. 20288 — A Resolution Awarding A Contract To Inland Environments, LTD, Kingwood, Texas, In The Amount Of 102, 940. 00 And Authorizing The Execution Of A Contract For Asbestos/ Lead Abatement And Demolition Of Eleven ( 11) Dangerous Commercial Property Located Throughout The City, 84, 360. 00 To Be Charged To Account No. 001- 1052- 517. 59- 00, Development Services/ Other Contractual Service; And $ 18, 850. 00 To Be Charged To 001- 1053- 517. 59- 00 Development Services/ Other Contractual Services 9) P. R. No. 20289 — A Resolution Accepting Ingress/ Egress Easements From The Port Of Port Arthur Navigation District Of Jefferson County, Texas, For The Construction, Installation, Laying, And Maintaining Of Utilities On Their Property Located At Houston Avenue, Port Arthur, Texas 10) P. R. No. 20290 — A Resolution Accepting A Utility Easement From The Port Of Port Arthur Navigation District Of Jefferson County, Texas, For The Construction, Installation, Laying, And Maintaining Of Utilities On Their Property Located At Houston Avenue, Port Arthur, Texas 11) P. R. No. 20291 — A Resolution Authorizing The Execution Of An Interlocal Agreement Between The City Of Port Arthur And Southeast Texas Workforce Development, For Assistance With The Clean- Up Process As A Result Of Hurricane Harvey 12) P. R. No. 20292 — A Resolution Authorizing The City Manger To Adopt The 2018 Disaster Recovery And Resiliency Plan Prepared By J- Quad Planning Group Of Addison, Texas 13) P. R. No. 20293 — A Resolution Awarding The Mold Remediation Of Water Service Center To Action Restoration Of Port Arthur Through Tips/Taps Cooperative Contract With The Projected Budgetary Impact Amount Of $ 53, 050. 50. Funding From Proceeds Received From Insurance ( Account No. 147- 2300- 901. 32- 00 Project No. 082617) Emergency Management Fund 14) P. R. No. 20294 — A Resolution Awarding A Contract For Mold Remediation Of The Operation Center To Action Restoration, Inc., Of Port Arthur Through Tips/Taps Cooperative Contract With The Projected Budgetary Impact Amount Of $ 101, 67350. Funding Is Available In Account No. 147- 2300- 901. 32- 00 Project No. 082617 Emergency Management Fund) 15) P. R. No. 20295 — A Resolution Awarding A Contract For The Renovation Of The Water Service Center To SpawGlass Construction Corp Of Beaumont, Texas Through BuyBoard Cooperative Contract # 520- 16 EZ1QC With A Projected Budgetary Impact Of $ 236, 794.95. Funding Is Available In Emergency Management Fund ( Account No. 147- 2300- 9010. 32- 00, Project 082617) 16) P. R. No. 20296 — A Resolution Authorizing The City Manager To Execute An Agreement With J- Quad Planning Group Of Addison, Texas For The Development Of A 5- Year Consolidated Plan Including Analysis Of Impediments Of Fair Housing - Assessment Of Fair Housing, Market Study, And Site And Neighborhood Standards With A Projected Budgetary Impact Of $ 55, 520. 00; Funding Is Available In Community Development Block Grant Account No. 105- 1431- 552. 54-00 Project No. C43122 And Account No. 001- 1053- 517. 54-00 17) P. R. No. 20297 — A Resolution Authorizing The Execution Of An Interlocal Cooperation Agreement Between The City Of Port Arthur And Walker County, Texas In The City Of Huntsville For Short-Term Shelter During An Emergency Evacuation 18) P. R. No. 20298 — A Resolution Authorizing The Adoption Of The City Of Port Arthur Downtown Target Area Housing Plan Prepared By J- Quad Planning Group Of Addison, Texas 19) P. R. No. 20301 — A Resolution Authorizing The City Of Port Arthur To Accept A Payment In The Amount Of $ 642, 304. 00 From Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of The Damages To The Roof, Auditorium Seating And Kitchen Equipment Items At The Bob Bowers Civic Center As A Result Of Hurricane Harvey
P. R. No. 20286 — A Resolution Rescinding Resolution Number 18- 196 In Its Entirety, Which Authorized The Execution Of A Community Development Block Grant ( CDBG) Contract Between The City Of Port Arthur And Tender Loving Care Center For Children DBA Legacy Community Development Corporation In The Total Amount Of $22, 480. 00 For Housing Counseling Services
Ordinances — Non- Consent P. O. No. 6672 — An Ordinance Of The City Of Port Arthur, Texas, Closing, Vacating, Abandoning And Conveying Portions Of The Houston Avenue, Lakeshore Drive, Railroad Avenue, And Fourth Street Within The City Of Port Arthur; Authorizing The City Manager To Execute A Deed Without Warranty; Providing That This Ordinance Shall Be Cumulative; Repealing All Ordinances To The Extent They Are In Conflict; Providing For Severability; And Providing Findings Of Fact. A16- 03 ( Port Of Port Arthur)
P. O. No. 6703 — An Ordinance Of The City Of Port Arthur, Texas, Adopting An Updated Official Map For The City Due To The Recent Disannexation Of Sempra Energy' s Property; Providing For Maintenance And Filing Of The Official Map; And Providing For Related Matters
P. O. No. 6704 — An Ordinance Authorizing The Retirement Of Police Canine " Koi" And Transferring The Ownership Of The Canine To The Personal Care Of Detective Ryan Kidwell
VIII. *CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss And Receive Legal Advice From The City Attorney/ Legal Counsel Regarding A Pending Claim/ Potential Litigation ( ALLCO, LLC.) 2) Section 551. 072 Government Code — To Discuss The Value Of The Land In The City' s Extraterritorial Jurisdiction ( ETJ) 3) Section 551. 072 Government Code — To Discuss The Value Of The Land Located At 549 4th Street 4) Section 551. 072 Government Code — To Discuss The Value Of Land Located Near Rev. Dr. Ransom Howard Street And Grannis Avenue 5) Section 551. 072 Government Code — To Discuss The Value Of Real Property Damaged By Hurricane Harvey 6) Section 551. 087 Government Code — To Discuss And Conduct Deliberations Regarding Economic Development Incentive Projects In The Downtown Port Arthur Area
P. R. No. 20189 — A Resolution Authorizing The City Manager To Execute Change Order No. 4, To The Contract Between The City Of Port Arthur And Allco, LLC Of Beaumont, Texas, For The Project 4, Phase I Surface Water Treatment Plant Improvements, Which Decreased The Contract Amount By $ 153, 571. 00 To A Total Of 12, 671, 698. 64 And Increased The Contract Time By 519 Days To A New Completion Dated November 30, 2017. Account No. 429- 1258- 532. 59- 00, Project No. WSI008
1) P. R. No. 20124 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor' s Certificate And Release, Contractor' s Certificate Of Guarantee, For Improvements Of The Phase I Surface Water Treatment Plant And Authorizing The City Manager To Execute The Certificate Of Acceptance And Approval Of Final Payment In The Amount Of $ 316, 792. 47 From Account No. 429- 1258- 532. 59- 00, Project WSI- 008 IX. ADJOURNMENT OF MEETING