INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
A Presentation By Rebecca Underhill, Assistant To The City Manager/ Budget Officer Regarding Hurricane Harvey And FY 2018 Budget
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports (Al) Mayor Derrick Freeman: Mayor's Conference Washington, DC February 23 — 27, 2018 $2,998.32 B. Minutes February 27, 2018 Special Executive Meeting C. Resolutions 1) P. R. No. 19922 — A Resolution Authorizing Repairs To Unit Number 1924, Street Sweeper, For Public Works Department, Drainage Division From Beaumont Freightliner, Beaumont, Texas, In The Amount Of $ 44,355. 07. Funding Available In Hurricane Harvey Account No. 147- 2300- 901. 42- 00, Project No. 082617 2) P. R. No. 19971 — A Resolution Authorizing A Contract Between The City Of Port Arthur And Dura- Last Roofing Through Tips/ Taps Cooperative Contract No. 2092415 For Repair Of The Damaged Roofs At The Recreation Center Located At 1308 9th Avenue, Port Arthur, Texas, In The Amount Of $ 122, 855.40. Funding Is Available In Community Development/ Building Maintenance Account No. 001- 1402- 551. 32- 00 3) P. R. No. 19989 — A Resolution Calling For A Public Hearing To Consider Granting A Zoning Change From Multiple Family To Planned Development District — 37 [ PD- 37] For Approximately 4. 658 Acres Of Land, Lots 3, 4, 5 And 6, Block 12, Range " G", Port Arthur Land Company Subdivision, City Of Port Arthur, Jefferson County, Texas 4) P. R. No. 19997 — A Resolution Authorizing The City Manager To Enter Into A Contract With Duro- Last Roofing Through Tip/ Taps Cooperative Contract No. 2092415 For Repair Of The Damaged Roof At The Water Service Center In The Amount Of $ 58, 363. 84; Funding Available In Hurricane Harvey Account No. 147- 2300- 901. 82- 00, Project No. 082617 5) P. R. No. 20071 — A Resolution Authorizing The City Manager To Enter Into A Contract For Management Of The City Of Port Arthur Pleasure Island RV Park With Melissa J. Wilson Of Port Arthur, Texas Funding Available In Pleasure Island Other Contractual Services Account No. 450- 1292- 549. 59- 00 6) P. R. No. 20129 — A Resolution Authorizing The City Manager To Execute The First Year Of A Non- Exclusive Contract For Road Building Materials With Gulf Coast, L. D. Construction, Knife River, Martin Marietta, All Of Beaumont, Texas, Redwine Enterprises, Inc., Of Port Arthur, Texas, And Brauntex Materials, Of New Braunfels, Texas With A Projected Budgetary Impact Amount Of 1, 500, 000. 00. Funding Available In The Following Accounts: Public Works Department: 001- 1203- 531. 36- 00 Streets Division — Streets Maintenance, 001- 1203- 531. 86-00 Streets Division — City Streets Program, 001- 1204-531. 34- 00 Drainage Division — Drainage Maintenance, 403- 1274- 533. 36- 00 Landfill Division — Street, Water Utilities Department; 410- 1253- 532. 36- 00 Water Distribution Division — Streets, 410- 1253- 532. 86- 00 Water Distribution Division Streets 7) P. R. No. 20130 — A Resolution Authorizing The Second Year ( First Renewal) Of The Contracts Between The City Of Port Arthur And Amelia Lawn Care & Landscaping Of Groves, Texas For Group A, Group C, And Group E, Williams Transport Of Lumberton, Texas For Group B And Group D, DMJ Landscaping Of Port Arthur, Texas For Group F, And K & D Affordable Lawn Services Of Port Arthur, Texas For Group G For Ground Maintenance For Utility Operations With A Total Projected Budgetary Impact Of $72, 288. 00 Per Year; Funding Is Available In Utility Operations Account No. 410- 1255- 532. 59- 00 8) P. R. No. 20131 — A Resolution Authorizing The City Manger To Execute The Third Year ( Final Renewal) Of A Contract Between The City Of Port Arthur And Sprint Waste Services Of Port Arthur, Texas For Leachate Hauling At The City Landfill For A Fee Of $ 74. 77 Per Hour With A Projected Budgetary Impact Of $90, 000. 00. Funding Is Available In Account No. 403- 1274- 533. 59- 00 — Public Works Department Landfill Division — Other Contractual Services 10) P. R. No. 20134 — A Resolution Authorizing The City Manager To Negotiate A Contract With HHM & Associates, Inc., Of Austin, Texas For The Development Of Design Standards And Guidelines For The Designated Historic Sites, Districts And Zones In The City Of Port Arthur, Texas 11) P. R. No. 20135 — A Resolution Authorizing The City Manager To Accept The Proposal With LJA Engineering, Inc., Of Beaumont, Texas To Integrate City Utility Maps Into Geographic Information System ( GIS) Web Mapping Service With A Projected Budgetary Impact Of $ 32, 700. 00 Plus A Web Server Hosting Fee Of $ 175. 00 Per Month; Funding Available In GIS Professional Services Account No. 001- 1050- 517. 54-00 12) P. R. No. 20136 — A Resolution Authorizing The City Manager To Inter Into An Agreement With Freese And Nichols, Inc., For Professional Services For Geographic Information System ( GIS) Server And Database Maintenance And GIS Tasks To Support The National Flood Insurance Program ( NFIP)/ Community Rating System ( CRS) Activities And Additional Services As Authorized By The City In The Not To Exceed Amount Of $ 25, 000. 00; Funding Available In GIS Professional Services Account No. 001- 1050- 517. 54- 00 13) P. R. No. 20138 — A Resolution Authorizing The City Manager To Execute A Contract Between The City Of Port Arthur And Martin Marietta Materials Of Beaumont, Texas, For Concrete Building Materials With An Annual Projected Budget Budgetary Impact Of 250, 000.00, Funding Is Available In Account No. 001- 1203- 531. 36- 00 — Public Works Department Streets Division — Streets Maintenance 14) P. R. No. 20142 — A Resolution Authorizing The City Manager To Execute A Two Year Agreement With SCS Engineers Of Bedford, Texas For Groundwater Monitoring At The City Landfill For A Total Cost Of $ 86, 425. 00. Funds Are Available In Public Works Department Landfill Division — Professional Services Account Number, 403- 1274- 533. 54- 00 15) P. R. No. 20144 — A Resolution Authorizing The Execution Of An Encroachment Agreement Between The City Of Port Arthur And Kenneth And Andrea Tongue Pertaining To A Public Utility Easement Whereupon A Structure Will Be Erected On Lot 5 & 6, Skeff Addition No. 1, Located At 5848 Sam Avenue In The City Of Port Arthur 16) P. R. No. 20145 — A Resolution Authorizing Repairs To The Bar Screen At The Main Wastewater Treatment Plant From Coastal Pump Services, Inc. Of Manvel, Texas, With A Projected Budgetary Impact Of $ 31, 012. 00; Funding Is Available In Water Utilities Account No. 410- 1256- 532. 42- 00, Equipment Services 17) P. R. No. 20146 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Claim In The Amount Of $ 355, 268. 63 Made Against Texas Municipal League Intergovernmental Risk Pool TML) As A Result Of The Flood Damages To City Vehicles Due To Hurricane Harvey ( August 30, 2017) 19) P. R. No. 20151 — A Resolution Authorizing The City Manager To Execute A Project Commitment Contract Between The City Of Port Arthur, And The Texas Department Of Housing And Community Affairs For Reimbursement Of Eligible Expenses In The Neighborhood Stabilization Program 1 Program Income, (" NSP1- PI") Reservation System Participation Agreement No. 77090003154 For Properties Under The Existing Neighborhood Stabilization Program 1 Contract Number 77090000154
P. R. No. 20133 — A Resolution Calling For A Public Hearing To Consider Granting A Zoning Change From Single Family To Mobile Home District For Approximately 11. 000 Acres Of Land, All Of Tract 1 And A Portion Of Tract 3, Brisa Addition, Port Acres Area, City Of Port Arthur, Jefferson County, Texas
P. R. No. 20147 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Physical Damage Claim In The Amount Of $ 6, 930. 00 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To A Bus Shelter ( 4900 Gulfway Drive)
Resolutions — Non- Consent 1. P. R. No. 20098 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Construction Board Of Adjustments And Appeals
Ordinances — Non- Consent P. O. No. 6681 — An Ordinance Of The City Of Port Arthur, Texas, Granting A Waiver Not To Exceed Eighteen ( 18) Months From The Date Of The Declared Disaster Hurricane Harvey DR-4432 Form Flood Elevation Requirements In The Code Of Ordinances, Chapter 42: Floods And Zoning Requirements In The Code Of Ordinances, Appendix A: Zoning To Allow For Manufactured Homes, Mobile Housing Units, And Recreational Vehicles In Floodplains, Special Flood Hazard Areas, And To Temporarily Locate In Any Zoning District For Temporary Use To Allow The Federal Emergency Management Agency ( FEMA) To Provide Temporary Direct Housing Assistance In The Form Of Manufactured Homes, Mobile Housing Units, Recreational Vehicles, And Other Readily Fabricated Dwellings, In Response To Widespread Damage Caused By Hurricane Harvey; And Providing Findings Of Fact
P. O. No. 6683 — An Ordinance Authorizing A Six Month Suspension Of The Rules Pursuant To Robert' s Rules Of Order, As It Pertains To Section 2- 73( d) Of The Code Of Ordinances, Limiting The Number Of Speakers, To Allow Additional Speakers Related To Hurricane Harvey Storm Related Issues ( Requested By Councilmember Lewis)
P. O. No. 6684 — An Ordinance Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $ 26, 505. 00 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of The Property Damage To Police Vehicle # 1995
VIII. *CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects ( Zeo Gas) IX. ADJOURNMENT OF MEETING
Mar 13, 2018 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
A Presentation By Rebecca Underhill, Assistant To The City Manager/ Budget Officer Regarding Hurricane Harvey And FY 2018 Budget
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports (Al) Mayor Derrick Freeman: Mayor's Conference Washington, DC February 23 — 27, 2018 $2,998.32 B. Minutes February 27, 2018 Special Executive Meeting C. Resolutions 1) P. R. No. 19922 — A Resolution Authorizing Repairs To Unit Number 1924, Street Sweeper, For Public Works Department, Drainage Division From Beaumont Freightliner, Beaumont, Texas, In The Amount Of $ 44,355. 07. Funding Available In Hurricane Harvey Account No. 147- 2300- 901. 42- 00, Project No. 082617 2) P. R. No. 19971 — A Resolution Authorizing A Contract Between The City Of Port Arthur And Dura- Last Roofing Through Tips/ Taps Cooperative Contract No. 2092415 For Repair Of The Damaged Roofs At The Recreation Center Located At 1308 9th Avenue, Port Arthur, Texas, In The Amount Of $ 122, 855.40. Funding Is Available In Community Development/ Building Maintenance Account No. 001- 1402- 551. 32- 00 3) P. R. No. 19989 — A Resolution Calling For A Public Hearing To Consider Granting A Zoning Change From Multiple Family To Planned Development District — 37 [ PD- 37] For Approximately 4. 658 Acres Of Land, Lots 3, 4, 5 And 6, Block 12, Range " G", Port Arthur Land Company Subdivision, City Of Port Arthur, Jefferson County, Texas 4) P. R. No. 19997 — A Resolution Authorizing The City Manager To Enter Into A Contract With Duro- Last Roofing Through Tip/ Taps Cooperative Contract No. 2092415 For Repair Of The Damaged Roof At The Water Service Center In The Amount Of $ 58, 363. 84; Funding Available In Hurricane Harvey Account No. 147- 2300- 901. 82- 00, Project No. 082617 5) P. R. No. 20071 — A Resolution Authorizing The City Manager To Enter Into A Contract For Management Of The City Of Port Arthur Pleasure Island RV Park With Melissa J. Wilson Of Port Arthur, Texas Funding Available In Pleasure Island Other Contractual Services Account No. 450- 1292- 549. 59- 00 6) P. R. No. 20129 — A Resolution Authorizing The City Manager To Execute The First Year Of A Non- Exclusive Contract For Road Building Materials With Gulf Coast, L. D. Construction, Knife River, Martin Marietta, All Of Beaumont, Texas, Redwine Enterprises, Inc., Of Port Arthur, Texas, And Brauntex Materials, Of New Braunfels, Texas With A Projected Budgetary Impact Amount Of 1, 500, 000. 00. Funding Available In The Following Accounts: Public Works Department: 001- 1203- 531. 36- 00 Streets Division — Streets Maintenance, 001- 1203- 531. 86-00 Streets Division — City Streets Program, 001- 1204-531. 34- 00 Drainage Division — Drainage Maintenance, 403- 1274- 533. 36- 00 Landfill Division — Street, Water Utilities Department; 410- 1253- 532. 36- 00 Water Distribution Division — Streets, 410- 1253- 532. 86- 00 Water Distribution Division Streets 7) P. R. No. 20130 — A Resolution Authorizing The Second Year ( First Renewal) Of The Contracts Between The City Of Port Arthur And Amelia Lawn Care & Landscaping Of Groves, Texas For Group A, Group C, And Group E, Williams Transport Of Lumberton, Texas For Group B And Group D, DMJ Landscaping Of Port Arthur, Texas For Group F, And K & D Affordable Lawn Services Of Port Arthur, Texas For Group G For Ground Maintenance For Utility Operations With A Total Projected Budgetary Impact Of $72, 288. 00 Per Year; Funding Is Available In Utility Operations Account No. 410- 1255- 532. 59- 00 8) P. R. No. 20131 — A Resolution Authorizing The City Manger To Execute The Third Year ( Final Renewal) Of A Contract Between The City Of Port Arthur And Sprint Waste Services Of Port Arthur, Texas For Leachate Hauling At The City Landfill For A Fee Of $ 74. 77 Per Hour With A Projected Budgetary Impact Of $90, 000. 00. Funding Is Available In Account No. 403- 1274- 533. 59- 00 — Public Works Department Landfill Division — Other Contractual Services 10) P. R. No. 20134 — A Resolution Authorizing The City Manager To Negotiate A Contract With HHM & Associates, Inc., Of Austin, Texas For The Development Of Design Standards And Guidelines For The Designated Historic Sites, Districts And Zones In The City Of Port Arthur, Texas 11) P. R. No. 20135 — A Resolution Authorizing The City Manager To Accept The Proposal With LJA Engineering, Inc., Of Beaumont, Texas To Integrate City Utility Maps Into Geographic Information System ( GIS) Web Mapping Service With A Projected Budgetary Impact Of $ 32, 700. 00 Plus A Web Server Hosting Fee Of $ 175. 00 Per Month; Funding Available In GIS Professional Services Account No. 001- 1050- 517. 54-00 12) P. R. No. 20136 — A Resolution Authorizing The City Manager To Inter Into An Agreement With Freese And Nichols, Inc., For Professional Services For Geographic Information System ( GIS) Server And Database Maintenance And GIS Tasks To Support The National Flood Insurance Program ( NFIP)/ Community Rating System ( CRS) Activities And Additional Services As Authorized By The City In The Not To Exceed Amount Of $ 25, 000. 00; Funding Available In GIS Professional Services Account No. 001- 1050- 517. 54- 00 13) P. R. No. 20138 — A Resolution Authorizing The City Manager To Execute A Contract Between The City Of Port Arthur And Martin Marietta Materials Of Beaumont, Texas, For Concrete Building Materials With An Annual Projected Budget Budgetary Impact Of 250, 000.00, Funding Is Available In Account No. 001- 1203- 531. 36- 00 — Public Works Department Streets Division — Streets Maintenance 14) P. R. No. 20142 — A Resolution Authorizing The City Manager To Execute A Two Year Agreement With SCS Engineers Of Bedford, Texas For Groundwater Monitoring At The City Landfill For A Total Cost Of $ 86, 425. 00. Funds Are Available In Public Works Department Landfill Division — Professional Services Account Number, 403- 1274- 533. 54- 00 15) P. R. No. 20144 — A Resolution Authorizing The Execution Of An Encroachment Agreement Between The City Of Port Arthur And Kenneth And Andrea Tongue Pertaining To A Public Utility Easement Whereupon A Structure Will Be Erected On Lot 5 & 6, Skeff Addition No. 1, Located At 5848 Sam Avenue In The City Of Port Arthur 16) P. R. No. 20145 — A Resolution Authorizing Repairs To The Bar Screen At The Main Wastewater Treatment Plant From Coastal Pump Services, Inc. Of Manvel, Texas, With A Projected Budgetary Impact Of $ 31, 012. 00; Funding Is Available In Water Utilities Account No. 410- 1256- 532. 42- 00, Equipment Services 17) P. R. No. 20146 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Claim In The Amount Of $ 355, 268. 63 Made Against Texas Municipal League Intergovernmental Risk Pool TML) As A Result Of The Flood Damages To City Vehicles Due To Hurricane Harvey ( August 30, 2017) 19) P. R. No. 20151 — A Resolution Authorizing The City Manager To Execute A Project Commitment Contract Between The City Of Port Arthur, And The Texas Department Of Housing And Community Affairs For Reimbursement Of Eligible Expenses In The Neighborhood Stabilization Program 1 Program Income, (" NSP1- PI") Reservation System Participation Agreement No. 77090003154 For Properties Under The Existing Neighborhood Stabilization Program 1 Contract Number 77090000154
P. R. No. 20133 — A Resolution Calling For A Public Hearing To Consider Granting A Zoning Change From Single Family To Mobile Home District For Approximately 11. 000 Acres Of Land, All Of Tract 1 And A Portion Of Tract 3, Brisa Addition, Port Acres Area, City Of Port Arthur, Jefferson County, Texas
P. R. No. 20147 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Physical Damage Claim In The Amount Of $ 6, 930. 00 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of Property Damage To A Bus Shelter ( 4900 Gulfway Drive)
Resolutions — Non- Consent 1. P. R. No. 20098 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Construction Board Of Adjustments And Appeals
Ordinances — Non- Consent P. O. No. 6681 — An Ordinance Of The City Of Port Arthur, Texas, Granting A Waiver Not To Exceed Eighteen ( 18) Months From The Date Of The Declared Disaster Hurricane Harvey DR-4432 Form Flood Elevation Requirements In The Code Of Ordinances, Chapter 42: Floods And Zoning Requirements In The Code Of Ordinances, Appendix A: Zoning To Allow For Manufactured Homes, Mobile Housing Units, And Recreational Vehicles In Floodplains, Special Flood Hazard Areas, And To Temporarily Locate In Any Zoning District For Temporary Use To Allow The Federal Emergency Management Agency ( FEMA) To Provide Temporary Direct Housing Assistance In The Form Of Manufactured Homes, Mobile Housing Units, Recreational Vehicles, And Other Readily Fabricated Dwellings, In Response To Widespread Damage Caused By Hurricane Harvey; And Providing Findings Of Fact
P. O. No. 6683 — An Ordinance Authorizing A Six Month Suspension Of The Rules Pursuant To Robert' s Rules Of Order, As It Pertains To Section 2- 73( d) Of The Code Of Ordinances, Limiting The Number Of Speakers, To Allow Additional Speakers Related To Hurricane Harvey Storm Related Issues ( Requested By Councilmember Lewis)
P. O. No. 6684 — An Ordinance Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $ 26, 505. 00 Made Against Texas Municipal League Intergovernmental Risk Pool ( TMLIRP) As A Result Of The Property Damage To Police Vehicle # 1995
VIII. *CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects ( Zeo Gas) IX. ADJOURNMENT OF MEETING