I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
A Presentation By Tony Broussard Of Waste And Recycling Impact LLC Regarding The Use Of Shredders For C And B Construction Debris ( Requested By Councilmember Lewis)
P. R. No. 19918 — A Resolution Approving The Application Of Concord EMS For An Ambulance Agreement ( Requested By Councilmember Lewis)
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes August 15, 2017 Special Executive Meeting August 15, 2017 Regular Meeting August 29, 2017 Regular Meeting September 5, 2017 Special Meeting September 12, 2017 Special Executive Meeting September 12, 2017 Regular Meeting September 18, 2017 Regular Meeting B. Resolutions — Consent 1) P. R. No. 19870 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor' s Certificate And Release, And Contractor' s Certificate Of Guarantee For Rehabilitation Of The Port Acres Wastewater Treatment Plant And Authorizing The City Manger To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur And Approval Of Final Payment ( 5% Retainage Fee) In The Amount Of $ 126, 086. 37; Fund Available In Account Nos. 428- 0000- 205. 00- 00; And 428- 1625- 532. 83- 00. Project 15- 293 2) P. R. No. 19877 — A Resolution Authorizing The Payment To Computer Information Systems, Inc. (CIS) Of Skokie, Illinois For The Annual License Renewal Fee For Maintenance Of The Police And Fire Department Computer Aided Dispatch, Record Management System And MCS/ AVL Server, In The Amount Of 49, 109. 13; Funding Available In Police Department Radio System CO- OP Account No. 001- 1101- 521. 72- 00 3) P. R. No. 19888 — A Resolution Authorizing The Second Year ( First Renewal) Of The Contract With Agape Cleaning Enterprises, Inc., Of Houston, Texas, For Janitorial Services For The Health Department With An Annual Projected Budgetary Impact Of 34, 926.60. Funds Budgeted In The Proposed FY 2018 Building Maintenance Account, No. 001- 1301- 541. 32- 00 4) P. R. No. 19894 — A Resolution Authorizing The City Manager To Enter Into An Agreement With The State Of Texas Pursuant To The 2018 Selective Traffic Enforcement Program ( S. T. E. P.) Grant In The Amount Of $41, 403. 00 With An In- Kind Match Amount Of 19, 756. 92 5) P. R. No. 19896 — A Resolution Approving An Economic Incentive Contract & Loan Agreement Between KLV Ventrures, Inc., And The City Of Port Arthur Section 4A Economic Development Corporation 6) P. R. No. 19897 — A Resolution Authorizing The Port Arthur Economic Development Corporation To Enter Into A Professional Service Contract With Haddon + Cowan Architects Collaborative, Of Austin, Texas, With Vince Hauser As The Design Team Manager In An Amount Not To Exceed $ 31, 500. 00 Plus Reimbursable Expenses Not To Exceed $ 5, 000. 00 7) P. R. No. 19898 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation Entering Into A Standard Form Of Agreement With SETEX Construction Corporation For Phase 1 Construction Of The 2nd Floor Build- Out At 501 Procter Street At A Cost Not To Exceed $ 167, 200. 00 Funds Available In EDC Account # 120. 1429. 582. 59- 01 8) P. R. No. 19899 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Provide 35, 000. 00 In Administration Reimbursement To The City Of Port Arthur And That The City Council Deems It Appropriate To Provide These Funds To City Of Port Arthur Small Business Micro- Loan Program Being Administered By PAEDC 9) P. R. No. 19901 — A Resolution Authorizing The Third And Final Year Renewal Of The Contact With Calabrian Corporation Of Kingwood, Texas For The Purchase Of Liquid Sodium Bisulfite For The Utility Operations Department With A Projected Budgetary Impact Of 98, 580. 00. Funds Are Available In Utility Operations Account No. 410- 1256- 532. 29- 00 I e 10) P. R. No. 19903 — A Resolution Authorizing The City Manager To Execute Contracts Between Its Third Party Administrator Administrative Services Only) For The City Of Port Arthur Group Medical, Dental Insurance; For Basic Life; For Basic Accidental Death And Dismemberment; And Excess Loss Indemnity With Blue Cross And Blue Shield Of Texas, Inc. Fund No. ( S): 614- 1701- I 583. 54- 00 ( Health Insurance Fund) 11) P. R. No. 19906 — A Resolution Authorizing The City Manager To Enter Into An Interlocal Agreement With The Port Arthur Independent School District ( PAISD) For The School Crossing Guard Program, With A Projected Annual Budgetary Impact Of 45, 000. 00; Funding Available In Police Department's Professional Services Account No. 001- 1101- 521. 54- 00 12) P. R. No. 19915 — A Resolution Authorizing The Third Year ( First Renewal) Of The Contract With McCreary, Veselka, Bragg & Allen, P. C., Of Round Rock, Texas, For Collection Of Municipal Court Fines 13) P. R. No. 19916 — A Resolution Authorizing The Evaluation, Inspection, And Site Assessment Of Sanitary Sewer Lift Station Control Panels And SCADA System In All 57 Stations By Epic Engineering, Of Orange, Texas For The Projected Budgetary Impact Amount Of $ 175, 000. 00; Funds Available In Hurricane Account No. 147- 2300- 901. 54- 00, Contract # 082617 14) P. R. No. 19917 - A Resolution Authorizing The City Manager To Enter Into An Agreement With Houston Freightliner, Inc. Of Houston, Texas, For The Purchase Of Nine ( 9) 2018 Freightliner 108SD With The Palfinger Body ( Trash Trucks) For Replacement Due To Hurricane Harvey, With A Projected Budgetary Impact Of 1, 798, 533. 00, Funding Available In Account Number 147- 2300- 901. 92- 00, Project No. 082617
P. R. No. 19904 — A Resolution Approving An Industrial District Agreement With Colonial Pipeline Company
P. R. No. 19907 — A Resolution Appointing Or Reappointing A Member To The Planning And Zoning Commission
P. R. No. 19908 — A Resolution In Support Of Efforts To Request That Governor Abbott Call An Immediate Special Session To Release Rainy Day Funding To The Gulf Coast Community Requested By Councilmember Kinlaw)
P. O. No. 6641— An Ordinance Amending Article III (Electrical Code) Of Chapter 18 ( Buildings), Section 18- 72 With Regard To The Definition Of One Or Two Family Dwelling Unit Electrician Residential Wireman) Of The Code Of Ordinances Of The City Of Port Arthur; Providing A Penalty For Violations By Fine Not Exceeding Five Hundred Dollars, As Provided In Section 18- 81 Of This Code Or As May Be Otherwise Imposed By State Law; Providing A Savings Clause; And Providing For Publication And An Effective Date Immediately After Publication. ( Requested By Councilmember Lewis)
In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss With The City Attorney Pending Litigation With John Hall Public Affairs, Inc. 2) Section 551. 071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City' s Rights, Duties, Privileges, And Obligations In Connection With Pending Negotiations With The Port Arthur Fire Firefighters IAFF Local No. 397 3) Section 551. 071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City' s Right, Duties, Privileges, And Obligations In Connection With A Grievance Filed By The Port Arthur Police Association 4) Section 551. 071 Government Code — To Discuss With The City Attorney Pending Claims And Potential Litigation Asserted Against The City Related To Hurricane Harvey 5) Section 551. 074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager ( Requested by Councilmember Doucet) 6) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects Colonial Pipeline Company) 7) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects AWC, Inc. and Motion Industries, Inc.) The Items In Executive Session May Be Discussed And Acted On In Open Session
P. R. No. 19904 — A Resolution Approving An Industrial District Agreement With Colonial Pipeline Company
IX. 2017- 2018 BUDGET WORKSHOP Review And Discussion Of The City Of Port Arthur's Proposed Fiscal Year 2017- 2018 Budget X. ADJOURNMENT OF MEETING
Sep 26, 2017 City Council
I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
A Presentation By Tony Broussard Of Waste And Recycling Impact LLC Regarding The Use Of Shredders For C And B Construction Debris ( Requested By Councilmember Lewis)
P. R. No. 19918 — A Resolution Approving The Application Of Concord EMS For An Ambulance Agreement ( Requested By Councilmember Lewis)
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes August 15, 2017 Special Executive Meeting August 15, 2017 Regular Meeting August 29, 2017 Regular Meeting September 5, 2017 Special Meeting September 12, 2017 Special Executive Meeting September 12, 2017 Regular Meeting September 18, 2017 Regular Meeting B. Resolutions — Consent 1) P. R. No. 19870 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor' s Certificate And Release, And Contractor' s Certificate Of Guarantee For Rehabilitation Of The Port Acres Wastewater Treatment Plant And Authorizing The City Manger To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur And Approval Of Final Payment ( 5% Retainage Fee) In The Amount Of $ 126, 086. 37; Fund Available In Account Nos. 428- 0000- 205. 00- 00; And 428- 1625- 532. 83- 00. Project 15- 293 2) P. R. No. 19877 — A Resolution Authorizing The Payment To Computer Information Systems, Inc. (CIS) Of Skokie, Illinois For The Annual License Renewal Fee For Maintenance Of The Police And Fire Department Computer Aided Dispatch, Record Management System And MCS/ AVL Server, In The Amount Of 49, 109. 13; Funding Available In Police Department Radio System CO- OP Account No. 001- 1101- 521. 72- 00 3) P. R. No. 19888 — A Resolution Authorizing The Second Year ( First Renewal) Of The Contract With Agape Cleaning Enterprises, Inc., Of Houston, Texas, For Janitorial Services For The Health Department With An Annual Projected Budgetary Impact Of 34, 926.60. Funds Budgeted In The Proposed FY 2018 Building Maintenance Account, No. 001- 1301- 541. 32- 00 4) P. R. No. 19894 — A Resolution Authorizing The City Manager To Enter Into An Agreement With The State Of Texas Pursuant To The 2018 Selective Traffic Enforcement Program ( S. T. E. P.) Grant In The Amount Of $41, 403. 00 With An In- Kind Match Amount Of 19, 756. 92 5) P. R. No. 19896 — A Resolution Approving An Economic Incentive Contract & Loan Agreement Between KLV Ventrures, Inc., And The City Of Port Arthur Section 4A Economic Development Corporation 6) P. R. No. 19897 — A Resolution Authorizing The Port Arthur Economic Development Corporation To Enter Into A Professional Service Contract With Haddon + Cowan Architects Collaborative, Of Austin, Texas, With Vince Hauser As The Design Team Manager In An Amount Not To Exceed $ 31, 500. 00 Plus Reimbursable Expenses Not To Exceed $ 5, 000. 00 7) P. R. No. 19898 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation Entering Into A Standard Form Of Agreement With SETEX Construction Corporation For Phase 1 Construction Of The 2nd Floor Build- Out At 501 Procter Street At A Cost Not To Exceed $ 167, 200. 00 Funds Available In EDC Account # 120. 1429. 582. 59- 01 8) P. R. No. 19899 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Provide 35, 000. 00 In Administration Reimbursement To The City Of Port Arthur And That The City Council Deems It Appropriate To Provide These Funds To City Of Port Arthur Small Business Micro- Loan Program Being Administered By PAEDC 9) P. R. No. 19901 — A Resolution Authorizing The Third And Final Year Renewal Of The Contact With Calabrian Corporation Of Kingwood, Texas For The Purchase Of Liquid Sodium Bisulfite For The Utility Operations Department With A Projected Budgetary Impact Of 98, 580. 00. Funds Are Available In Utility Operations Account No. 410- 1256- 532. 29- 00 I e 10) P. R. No. 19903 — A Resolution Authorizing The City Manager To Execute Contracts Between Its Third Party Administrator Administrative Services Only) For The City Of Port Arthur Group Medical, Dental Insurance; For Basic Life; For Basic Accidental Death And Dismemberment; And Excess Loss Indemnity With Blue Cross And Blue Shield Of Texas, Inc. Fund No. ( S): 614- 1701- I 583. 54- 00 ( Health Insurance Fund) 11) P. R. No. 19906 — A Resolution Authorizing The City Manager To Enter Into An Interlocal Agreement With The Port Arthur Independent School District ( PAISD) For The School Crossing Guard Program, With A Projected Annual Budgetary Impact Of 45, 000. 00; Funding Available In Police Department's Professional Services Account No. 001- 1101- 521. 54- 00 12) P. R. No. 19915 — A Resolution Authorizing The Third Year ( First Renewal) Of The Contract With McCreary, Veselka, Bragg & Allen, P. C., Of Round Rock, Texas, For Collection Of Municipal Court Fines 13) P. R. No. 19916 — A Resolution Authorizing The Evaluation, Inspection, And Site Assessment Of Sanitary Sewer Lift Station Control Panels And SCADA System In All 57 Stations By Epic Engineering, Of Orange, Texas For The Projected Budgetary Impact Amount Of $ 175, 000. 00; Funds Available In Hurricane Account No. 147- 2300- 901. 54- 00, Contract # 082617 14) P. R. No. 19917 - A Resolution Authorizing The City Manager To Enter Into An Agreement With Houston Freightliner, Inc. Of Houston, Texas, For The Purchase Of Nine ( 9) 2018 Freightliner 108SD With The Palfinger Body ( Trash Trucks) For Replacement Due To Hurricane Harvey, With A Projected Budgetary Impact Of 1, 798, 533. 00, Funding Available In Account Number 147- 2300- 901. 92- 00, Project No. 082617
P. R. No. 19904 — A Resolution Approving An Industrial District Agreement With Colonial Pipeline Company
P. R. No. 19907 — A Resolution Appointing Or Reappointing A Member To The Planning And Zoning Commission
P. R. No. 19908 — A Resolution In Support Of Efforts To Request That Governor Abbott Call An Immediate Special Session To Release Rainy Day Funding To The Gulf Coast Community Requested By Councilmember Kinlaw)
P. O. No. 6641— An Ordinance Amending Article III (Electrical Code) Of Chapter 18 ( Buildings), Section 18- 72 With Regard To The Definition Of One Or Two Family Dwelling Unit Electrician Residential Wireman) Of The Code Of Ordinances Of The City Of Port Arthur; Providing A Penalty For Violations By Fine Not Exceeding Five Hundred Dollars, As Provided In Section 18- 81 Of This Code Or As May Be Otherwise Imposed By State Law; Providing A Savings Clause; And Providing For Publication And An Effective Date Immediately After Publication. ( Requested By Councilmember Lewis)
In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss With The City Attorney Pending Litigation With John Hall Public Affairs, Inc. 2) Section 551. 071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City' s Rights, Duties, Privileges, And Obligations In Connection With Pending Negotiations With The Port Arthur Fire Firefighters IAFF Local No. 397 3) Section 551. 071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City' s Right, Duties, Privileges, And Obligations In Connection With A Grievance Filed By The Port Arthur Police Association 4) Section 551. 071 Government Code — To Discuss With The City Attorney Pending Claims And Potential Litigation Asserted Against The City Related To Hurricane Harvey 5) Section 551. 074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager ( Requested by Councilmember Doucet) 6) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects Colonial Pipeline Company) 7) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects AWC, Inc. and Motion Industries, Inc.) The Items In Executive Session May Be Discussed And Acted On In Open Session
P. R. No. 19904 — A Resolution Approving An Industrial District Agreement With Colonial Pipeline Company
IX. 2017- 2018 BUDGET WORKSHOP Review And Discussion Of The City Of Port Arthur's Proposed Fiscal Year 2017- 2018 Budget X. ADJOURNMENT OF MEETING