INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
PETITIONS & COMMUNICATIONS A. Speakers 1) Warren Field Regarding Present Key Element Historically Employed To Control And Take Over The Function / Duties Of Both The City Construction And Zoning Boards 2) Jereem Augustine And Shawn Johnson Regarding Port Arthur Alumni Picnic Update
B. Presentations 1) A Presentation By Bobby Long and William Cranston Regarding Emergency Medical Services (EMS) Provider "The Choice" (Requested By Councilmember Lewis)
Employee Recognition 1) A Presentation By Human Resources Regarding The 2016 Employee Service Awards D. Correspondence — None E. Discussion
B. Presentations 2) A Presentation By Vice President & Chief Financial Officer Dave Doudna And Director Of Tax Terry Bay Regarding A Potential Project For Colonial Pipeline Company 3) A Presentation By Water Utilities Manager Donald Stanton Regarding The Maintenance History Of The Force Main On 53rd Street ( Requested By Councilmember Lewis) 4) A Presentation Regarding The Maintenance On 22nd Street Requested By Councilmember Lewis)
Discussion 1) To Discuss And Possibly Take Action On The Use Of The Following Outside Legal Counsel Contracts: A. Resolution No. 16- 129 B. Resolution No. 16- 250 Requested By Councilmember Doucet) 2) To Discuss And Possibly Take Action On The Use Of The Following Contracts: A. Preventative Maintenance Water Utilities Department Generator Maintenance B. Preventative Maintenance Fire Department Vehicles And Equipment Requested By Councilmember Doucet)
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes March 14, 2017 Regular Meeting March 17, 2017 Special Meeting March 28, 2017 Special Executive Meeting March 28, 2017 Regular Meeting April 11, 2017 Regular Meeting May 09, 2017 Regular Meeting B. Resolutions — Consent 1) P. R. No. 19803 — A Resolution Authorizing The Port Arthur Economic Development Corporation To Enter Into A Professional Service Contract With Haddon + Cowan Architects Collaborative, Of Austin, Texas, With Vince Hauser As The Design Team Manager In An Amount Not To Exceed $ 15, 000. 00 Which Will Include The Final Inspection And Incidental Costs. PAEDC Funding Account No. 120- 1429- 582. 54- 00 2) P. R. No. 19822 — A Resolution Authorizing The City Of Port Arthur To Enter Into A Memorandum Of Understanding ( MOU) With The Southeast Texas Regional Planning Commission ( SETRPC) To Participate In The Regional Emergency Notification Project Utilizing Swift Reach 911 Emergency Notification System 3) P. R. No. 19824 — A Resolution Authorizing The City Manager To Execute A Contact Between The City Of Port Arthur And Imani Quality Concepts, LLC, Of Beaumont, Texas, For Site Preparation And Reconstruction Of Three ( 3) Homes In The Amount Of 366, 041. 30 Which Includes A $ 10, 000. 00 Contingency. Account Number 108- 2141- 626. 59- 00, Project # HE1502 And 105- 1431- 552. 59- 00 Project # C42115 4) P. R. No. 19825 — A Resolution Awarding A Contract To AAR, Inc., In The Amount Of $ 150, 105. 00 And Authorizing The Execution Of A Contract For Asbestos/ Lead Abatement And Demolition Of Six ( 6) Dangerous Commercial Properties Located At 445 E. Thomas Boulevard, 2349 Procter Street, 3121 Procter Street, 4445- 4449 Procter Street, 6427 Procter Street Extension And 7700 Highway 87, To Be Charged To Account No. 145- 1201- 532. 59- 00, Project# I22WP 7) P. R. No. 19828 — A Resolution Authorizing The City Manager To Execute A Written Agreement Between The City Of Port Arthur And Debra Robertson For Participation In The City Of Port Arthur's Owner Occupied Housing Assistance Rehabilitation And Reconstruction Program 8) P. R. No. 19829 — A Resolution Authorizing The City Manager To Purchase Uniform Items For The Police Department From Miller Uniforms & Emblems Of Austin, Texas, Through BuyBoard Contract No. 524- 17, With A Projected Budgetary Impact Of $65, 554.90; Funding Available In Police Uniform/ Cleaning Account No. 001- 1101- 521. 26- 00 9) P. R. No. 19833 — A Resolution Approving And Adopting The Jefferson County Hazard Mitigation Action Plan 11) P. R. No. 19840 — A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Understanding ( MOU) With The Port Arthur Police Association ( PAPA) For A One-Time Expenditure Of Uniforms
P. R. No. 19826 — A Resolution Authorizing The City Manager To Apply For A Texas Historical Commission Grant For Rose Hill Manor In The Amount Of $ 13, 800. 00, With Funds Reimbursable To Account 140- 1405- 551. 59- 00 M97908 ( Hotel Occupancy Tax Fund)
P. R. No. 19827 — A Resolution Authorizing The Chief Of Police To Issue A Wrecker Business Permit To Felix AAA Auto Salvage At 6375 West Port Arthur Road, Port Arthur, Texas
P. R. No. 19834 — A Resolution Authorizing The Use Of A Recreational Vehicle As Temporary Living Quarters Pursuant To Section 58- 122 Of The Code Of Ordinances ( Requested By Councilmember Lewis)
P. R. No. 19835 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Port Arthur Youth Advisory Council Requested By Councilmember Kinlaw)
P. R. No. 19836 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Beautification Commission ( Requested By Mayor Pro Tem Jones And Councilmember Kinlaw)
P. R. No. 19837 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Citizen' s Pipeline Advisory Committee Requested By Mayor Pro Tern Jones)
P. R. No. 19838 — A Resolution Appointing Members To The Port Arthur Police Chief Advisory Committee ( Requested By Mayor Pro Tern Jones And Councilmember Kinlaw)
P. O. No. 6624 — An Ordinance Authorizing The Execution Of A Special Warranty Deed To David R. Hinds As It Pertains To The Property Located At 580 Pleasure Pier Boulevard; Also Known As Pleasure Island Sea Cabins
P. O. No. 6625 — An Ordinance Of The City Of Port Arthur, Texas, Setting The Just And Reasonable Rates For The Cost Of Service Adjustment Clause To Be Charged By Texas Gas Service Company, A Division Of One Gas, Inc. For Gas Service Customers In The City Of Port Arthur, Texas; Requiring Reimbursement Of Rate Case Expenses; Finding That The Meeting Complies With The Open Meetings Act; And Declaring An Effective Date For This Ordinance
*CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation With John Hall Public Affairs, Inc. 2) Section 551. 071 Government Code — To Discuss Legal Issues/ Legal Advice Regarding The Disposition Of City Owned Property Requested By Councilmember Lewis) VIII. *CLOSED MEETING ( EXECUTIVE SESSION) 3) Section 551. 072 Government Code — To Discuss Value Of The Land For The Property Located At 723 Freeman Avenue ( Formerly 723 Texas Avenue) 4) Section 551. 072 Government Code — To Discuss Value Of The Land On The City's Westside As It Pertains To City-Owned Property, Streets And Right-Aways 5) Section 551. 074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager ( Requested by Councilmember Doucet) 6) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects ICON Builders, LLC And Golf Breeze Development, LLC) The Items In Executive Session May Be Discussed And Acted On In Open Session IX. ADJOURNMENT OF MEETING
Jul 11, 2017 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
PETITIONS & COMMUNICATIONS A. Speakers 1) Warren Field Regarding Present Key Element Historically Employed To Control And Take Over The Function / Duties Of Both The City Construction And Zoning Boards 2) Jereem Augustine And Shawn Johnson Regarding Port Arthur Alumni Picnic Update
B. Presentations 1) A Presentation By Bobby Long and William Cranston Regarding Emergency Medical Services (EMS) Provider "The Choice" (Requested By Councilmember Lewis)
Employee Recognition 1) A Presentation By Human Resources Regarding The 2016 Employee Service Awards D. Correspondence — None E. Discussion
B. Presentations 2) A Presentation By Vice President & Chief Financial Officer Dave Doudna And Director Of Tax Terry Bay Regarding A Potential Project For Colonial Pipeline Company 3) A Presentation By Water Utilities Manager Donald Stanton Regarding The Maintenance History Of The Force Main On 53rd Street ( Requested By Councilmember Lewis) 4) A Presentation Regarding The Maintenance On 22nd Street Requested By Councilmember Lewis)
Discussion 1) To Discuss And Possibly Take Action On The Use Of The Following Outside Legal Counsel Contracts: A. Resolution No. 16- 129 B. Resolution No. 16- 250 Requested By Councilmember Doucet) 2) To Discuss And Possibly Take Action On The Use Of The Following Contracts: A. Preventative Maintenance Water Utilities Department Generator Maintenance B. Preventative Maintenance Fire Department Vehicles And Equipment Requested By Councilmember Doucet)
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes March 14, 2017 Regular Meeting March 17, 2017 Special Meeting March 28, 2017 Special Executive Meeting March 28, 2017 Regular Meeting April 11, 2017 Regular Meeting May 09, 2017 Regular Meeting B. Resolutions — Consent 1) P. R. No. 19803 — A Resolution Authorizing The Port Arthur Economic Development Corporation To Enter Into A Professional Service Contract With Haddon + Cowan Architects Collaborative, Of Austin, Texas, With Vince Hauser As The Design Team Manager In An Amount Not To Exceed $ 15, 000. 00 Which Will Include The Final Inspection And Incidental Costs. PAEDC Funding Account No. 120- 1429- 582. 54- 00 2) P. R. No. 19822 — A Resolution Authorizing The City Of Port Arthur To Enter Into A Memorandum Of Understanding ( MOU) With The Southeast Texas Regional Planning Commission ( SETRPC) To Participate In The Regional Emergency Notification Project Utilizing Swift Reach 911 Emergency Notification System 3) P. R. No. 19824 — A Resolution Authorizing The City Manager To Execute A Contact Between The City Of Port Arthur And Imani Quality Concepts, LLC, Of Beaumont, Texas, For Site Preparation And Reconstruction Of Three ( 3) Homes In The Amount Of 366, 041. 30 Which Includes A $ 10, 000. 00 Contingency. Account Number 108- 2141- 626. 59- 00, Project # HE1502 And 105- 1431- 552. 59- 00 Project # C42115 4) P. R. No. 19825 — A Resolution Awarding A Contract To AAR, Inc., In The Amount Of $ 150, 105. 00 And Authorizing The Execution Of A Contract For Asbestos/ Lead Abatement And Demolition Of Six ( 6) Dangerous Commercial Properties Located At 445 E. Thomas Boulevard, 2349 Procter Street, 3121 Procter Street, 4445- 4449 Procter Street, 6427 Procter Street Extension And 7700 Highway 87, To Be Charged To Account No. 145- 1201- 532. 59- 00, Project# I22WP 7) P. R. No. 19828 — A Resolution Authorizing The City Manager To Execute A Written Agreement Between The City Of Port Arthur And Debra Robertson For Participation In The City Of Port Arthur's Owner Occupied Housing Assistance Rehabilitation And Reconstruction Program 8) P. R. No. 19829 — A Resolution Authorizing The City Manager To Purchase Uniform Items For The Police Department From Miller Uniforms & Emblems Of Austin, Texas, Through BuyBoard Contract No. 524- 17, With A Projected Budgetary Impact Of $65, 554.90; Funding Available In Police Uniform/ Cleaning Account No. 001- 1101- 521. 26- 00 9) P. R. No. 19833 — A Resolution Approving And Adopting The Jefferson County Hazard Mitigation Action Plan 11) P. R. No. 19840 — A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Understanding ( MOU) With The Port Arthur Police Association ( PAPA) For A One-Time Expenditure Of Uniforms
P. R. No. 19826 — A Resolution Authorizing The City Manager To Apply For A Texas Historical Commission Grant For Rose Hill Manor In The Amount Of $ 13, 800. 00, With Funds Reimbursable To Account 140- 1405- 551. 59- 00 M97908 ( Hotel Occupancy Tax Fund)
P. R. No. 19827 — A Resolution Authorizing The Chief Of Police To Issue A Wrecker Business Permit To Felix AAA Auto Salvage At 6375 West Port Arthur Road, Port Arthur, Texas
P. R. No. 19834 — A Resolution Authorizing The Use Of A Recreational Vehicle As Temporary Living Quarters Pursuant To Section 58- 122 Of The Code Of Ordinances ( Requested By Councilmember Lewis)
P. R. No. 19835 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Port Arthur Youth Advisory Council Requested By Councilmember Kinlaw)
P. R. No. 19836 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Beautification Commission ( Requested By Mayor Pro Tem Jones And Councilmember Kinlaw)
P. R. No. 19837 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Citizen' s Pipeline Advisory Committee Requested By Mayor Pro Tern Jones)
P. R. No. 19838 — A Resolution Appointing Members To The Port Arthur Police Chief Advisory Committee ( Requested By Mayor Pro Tern Jones And Councilmember Kinlaw)
P. O. No. 6624 — An Ordinance Authorizing The Execution Of A Special Warranty Deed To David R. Hinds As It Pertains To The Property Located At 580 Pleasure Pier Boulevard; Also Known As Pleasure Island Sea Cabins
P. O. No. 6625 — An Ordinance Of The City Of Port Arthur, Texas, Setting The Just And Reasonable Rates For The Cost Of Service Adjustment Clause To Be Charged By Texas Gas Service Company, A Division Of One Gas, Inc. For Gas Service Customers In The City Of Port Arthur, Texas; Requiring Reimbursement Of Rate Case Expenses; Finding That The Meeting Complies With The Open Meetings Act; And Declaring An Effective Date For This Ordinance
*CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation With John Hall Public Affairs, Inc. 2) Section 551. 071 Government Code — To Discuss Legal Issues/ Legal Advice Regarding The Disposition Of City Owned Property Requested By Councilmember Lewis) VIII. *CLOSED MEETING ( EXECUTIVE SESSION) 3) Section 551. 072 Government Code — To Discuss Value Of The Land For The Property Located At 723 Freeman Avenue ( Formerly 723 Texas Avenue) 4) Section 551. 072 Government Code — To Discuss Value Of The Land On The City's Westside As It Pertains To City-Owned Property, Streets And Right-Aways 5) Section 551. 074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager ( Requested by Councilmember Doucet) 6) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects ICON Builders, LLC And Golf Breeze Development, LLC) The Items In Executive Session May Be Discussed And Acted On In Open Session IX. ADJOURNMENT OF MEETING