INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Scott, Jr. Councilmember Hamilton Councilmember Albright, III . Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
PETITIONS & COMMUNICATIONS A. Speakers (1) Alicia Gayle Marshall Regarding The Babe Didrikson Zaharias Memorial Golf Course (2) Deborah Welch, Glenn Lee, & Mary Owens Regarding The 2017 Southeast Texas Springfest B. Presentations (1) A Presentation By Texas Municipal League Regarding Personal Liability Insurance On Each Councilmember (Requested By Councilmember Lewis) C. Citizen Recognition (1) Dwight Fobbs, President Of The Port Arthur American Little League, Inc. (Requested By Councilmember Moses and Hamilton) D. Correspondence - None
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Report (A2) City Secretary Sherri Bellard: Texas Municipal Clerks Conference Frisco, TX January 10 - 13, 2017 $1,414.11 B. Resolutions - Consent (2) P.R. No. 19646 - A Resolution Authorizing The Purchase Of 1200 Automated Carts From The State Of Texas Smart Buy Contract Through Toter Of Statesville, North Carolina, For The Utility Operations Solid Waste Residential Garbage Division, In The Amount Of $75,852.00; Funds Are Available In The Utility Operations Solid Waste Residential Garbage Division Equipment Account No. 403-1272-533.25-00 (4) P.R. No. 19670 - A Resolution Authorizing The City Manager To Enter Into An One Year Maintenance Agreement Between The City Of Port Arthur And AT&T Global Services, For The City Of Port Arthur's Telephone System In The Total Amount Of $36,531.67. Funding Available In The Following Accounts: Public Works Utilities Communications Administration 001-1201-531.61-03 (11%), Electrical 001-1205-531.61-03 (5.5%), City Hall 001-1206-531.61-03 (29%); Police Department Utilities Communications 001-1101-521.61-03 (20%), Fire Department Utilities Communications 001-1121-522.61-03 (23.5%), And Health Department Utilities Communications 001-1301-541.61-03 (11%) (6) P.R. No. 19677 - A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Second Year Renewal For Janitorial Services At 501 Procter With Southeast Texas Building Services Of Nederland, Texas, With A Projected Budgetary Impact Of $30,000.00; EDC Building Account No. 120-1429-582.82-00 (8) P.R. No. 19680 - A Resolution Authorizing The City Manager To Enter Into A Contract With GT Distributors, Inc., Of Austin, Texas, Under A Buyboard Contract, For The Purchase Of Uniforms For The Fire Department, With A Projected Budgetary Impact Of $49,993.50; Funding Available In Fire Department Account No. 001-1121-522.26-00 (10) P.R. No. 19683 - A Resolution Authorizing The Award Of Bid And The Execution Of A Contract For The Purchase Of AWWA C900/C905 Water Pipe For The Utility Operations Department With CPR Service & Supplies, Inc., DBA MDN Enterprises, Of New Caney, Texas, With A Projected Budgetary Impact Of $71,422.00; Funding Available In Utility Operations Account No. 410-1255-532.83-00 (11) P.R. No. 19684 - A Resolution Authorizing The Execution Of A Contract With HD Supply, Of Beaumont, Texas For The Purchase Of Repair Clamps, For The Utility Operations Department, With A Projected Budgetary Impact Of $162,409.39 Annually. Funds Are Available In Account Nos. 410-1253-532.35-00 & 410-1255-532.33-00 (12) P.R. No. 19685 - A Resolution Awarding A Contract To MLG Construction In The Amount Of $25,100.00, And Authorizing The Execution Of A Contract For The Demolition Of Eight (8) Dangerous Residential Properties To Be Charged To Account No. 001-1052-517.59-00 (General Fund) (13) P.R. No. 19686 - A Resolution Awarding A Contract To Lark Group, Inc., In The Amount Of $25,900.00, And Authorizing The Execution Of A Contract For The Demolition Of Six (6) Dangerous Residential Properties (Group D-t), To Be Charged To Account No. 001-1052-517.59-00 (General Fund) (15) P.R. No. 19689 - A Resolution Authorizing The First Year Of A Contract With The Option Of Renewal For Two Additional One-Year Periods Between The City Of Port Arthur And South East Texas Lawn & Maintenance Of Beaumont, Texas For Groups 1 & 9, T & S Lawn Service Of Port Arthur, Texas For Group 2, Derrick & Noah Of Port Arthur, Texas For Group 3A, Long Claw Contractors, LLC Of Seabrook, Texas For Groups 3B, 5 & 6, Amelia Lawn Care & Landscaping Of Groves, Texas For Group 9, Eduardo T.O. Landscaping Of Groves, Texas For Groups 10, And Williams Transport Of Lumberton, Texas For Groups 11 & 12 For Mowing Of Various City Properties, Parks, & Right-Of-Ways With An Estimated Budgetary Impact Of $131,790.00 Per Year. Funding Is Available In Account 001-1207-531.31-00 (16) P.R. No. 19693 - A Resolution Confirming The Uniform Tax Abatement Policy For A Two (2) Year Term Pursuant To Chapter 312 Of The Texas Property Code
Councilmember Tiffany Hamilton: Transportation Forum Austin, TX February 04 - 07, 2017 $1,378.43
P.R. No. 19615 - A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Statewide Traffic Signal Company Of Houston, Texas For Traffic Signal Installation And Roadway Improvements At 9th Avenue And Lake Arthur Drive For The Amount Of $403,310.50; Funding Available In City Streets Account No. 001-1203-531.86-00 And Signals Account No. 001-1205-531.45-00
P.R. No. 19664 - A Resolution Authorizing The City Manager To Enter Into A Contract With Long Architecture Of Beaumont, Texas For Professional Project Design And Construction Phase Services For The City Owned Structure Located At 246 Dallas Avenue [A.K.A. The Department Of Development Services Building], With A Projected Budgetary Impact Of $144,290.00; Funding Available In Planning And Development/Building Improvements Account 001-1051-517.94-00
P.R. No. 19672 - A Resolution Authorizing The City Manager To Enter Into A Contract With LMC Corporation Of Houston, Texas, Through The Buyboard Cooperative Purchasing Program, Contract No. 392-12 Area C-LMC, For The Renovation Of The 1st Floor Annex Building, With A Projected Budgetary Impact Of $172,009.86; Funding Is Available In Utility Operations Account Nos. 410-1254-532.54-00 & 410-1255.532.92-00
P.R. No. 19679 - A Resolution Of The City Of Port Arthur, Texas, Designating Capital One Bank, N.A., As The Depository Bank For The City Of Port Arthur, And Authorizing The City Manager To Execute All Documents Necessary To Implement The Third And Final Contract Renewal To Be Effective April 1, 2017
P.R. No. 19682 - A Resolution Authorizing A Contact Between The City Of Port Arthur And Amelia Lawn Care & Landscaping Of Groves, Texas For Group A And Group E, Williams Transport Of Lumberton, Texas For Group B And Group D, Lone Star Outdoor Services, Inc. Of Lumberton, Texas For Group C, DMJ Landscaping Of Port Arthur, Texas For Group F, And K & D Affordable Lawn Services Of Port Arthur, Texas For Group G For Ground Maintenance For Utility Operations With A Projected Budgetary Impact Of $72,240.00 Per Year; Funding Is Available In Utility Operations Account No. 410-1253-532.59-00
P.R. No. 19687 - A Resolution Authorizing The City Manager To Make Application For Fiscal Year 2017 State Homeland Security Program-Law Enforcement Terrorism Prevention Program (SHSP-LETPP) Funding
ITEMS REQUIRING INDIVIDUAL ACTION - NON-CONSENT Resolutions - Non-Consent P.R. No. 19648 - A Resolution Authorizing The Adoption Of A New Logo And Slogan For The City Of Port Arthur (Requested By Councilmember Hamilton)
P.R. No. 19663 - A Resolution Authorizing The Execution Of Non-Exclusive Contracts For Road Building Materials With Gulf Coast Of Beaumont, Texas, Martin Marietta Of Both Beaumont And San Antonio, Texas, LD Construction Of Beaumont, Texas, Knife River South Of Beaumont, Texas, Redwine Enterprises, Inc. Of Port Arthur, Texas, Mid County Land Company Of Nederland, Texas, And Unique Paving Materials Corp. Of Cleveland, Ohio For Road Building Materials With A Projected Budgetary Impact Amount Of $1,500,000.00 Funding Available In The Following Accounts: Public Works Department: 001-1203-531.36-00 Streets Division Streets Maintenance, 001-1203-531.86-00 Streets Division City Streets Program, 001-1203-531.86-01 Streets Division CDBG Streets Program, 001-1204-531.34-00 Drainage Division Drainage Maintenance; Utility Operations Department: 403-1274-533.36-00 Solid Waste Landfill Division Street, 410-1253-532.36-00 Water Distribution Streets, 410-1253-532.86-00 Water Distribution Division Streets
P.R. No. 19668 - A Resolution Appointing Members To The Port Arthur Police Chief Advisory Committee
P.R. No. 19688 - A Resolution Appointing And/Or Reappointing A Member Or Members To The Citizen's Pipeline Advisory Committee (Requested By Councilmember Albright)
VIII A8 - P.R. No. 19696 - A Resolution Pertaining To A Payment To The Law Firm Of Langston Scott Adams (Requested By Councilmember Lewis) IX. ADJOURNMENT OF MEETING
Feb 28, 2017 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Scott, Jr. Councilmember Hamilton Councilmember Albright, III . Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee
PETITIONS & COMMUNICATIONS A. Speakers (1) Alicia Gayle Marshall Regarding The Babe Didrikson Zaharias Memorial Golf Course (2) Deborah Welch, Glenn Lee, & Mary Owens Regarding The 2017 Southeast Texas Springfest B. Presentations (1) A Presentation By Texas Municipal League Regarding Personal Liability Insurance On Each Councilmember (Requested By Councilmember Lewis) C. Citizen Recognition (1) Dwight Fobbs, President Of The Port Arthur American Little League, Inc. (Requested By Councilmember Moses and Hamilton) D. Correspondence - None
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Report (A2) City Secretary Sherri Bellard: Texas Municipal Clerks Conference Frisco, TX January 10 - 13, 2017 $1,414.11 B. Resolutions - Consent (2) P.R. No. 19646 - A Resolution Authorizing The Purchase Of 1200 Automated Carts From The State Of Texas Smart Buy Contract Through Toter Of Statesville, North Carolina, For The Utility Operations Solid Waste Residential Garbage Division, In The Amount Of $75,852.00; Funds Are Available In The Utility Operations Solid Waste Residential Garbage Division Equipment Account No. 403-1272-533.25-00 (4) P.R. No. 19670 - A Resolution Authorizing The City Manager To Enter Into An One Year Maintenance Agreement Between The City Of Port Arthur And AT&T Global Services, For The City Of Port Arthur's Telephone System In The Total Amount Of $36,531.67. Funding Available In The Following Accounts: Public Works Utilities Communications Administration 001-1201-531.61-03 (11%), Electrical 001-1205-531.61-03 (5.5%), City Hall 001-1206-531.61-03 (29%); Police Department Utilities Communications 001-1101-521.61-03 (20%), Fire Department Utilities Communications 001-1121-522.61-03 (23.5%), And Health Department Utilities Communications 001-1301-541.61-03 (11%) (6) P.R. No. 19677 - A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Second Year Renewal For Janitorial Services At 501 Procter With Southeast Texas Building Services Of Nederland, Texas, With A Projected Budgetary Impact Of $30,000.00; EDC Building Account No. 120-1429-582.82-00 (8) P.R. No. 19680 - A Resolution Authorizing The City Manager To Enter Into A Contract With GT Distributors, Inc., Of Austin, Texas, Under A Buyboard Contract, For The Purchase Of Uniforms For The Fire Department, With A Projected Budgetary Impact Of $49,993.50; Funding Available In Fire Department Account No. 001-1121-522.26-00 (10) P.R. No. 19683 - A Resolution Authorizing The Award Of Bid And The Execution Of A Contract For The Purchase Of AWWA C900/C905 Water Pipe For The Utility Operations Department With CPR Service & Supplies, Inc., DBA MDN Enterprises, Of New Caney, Texas, With A Projected Budgetary Impact Of $71,422.00; Funding Available In Utility Operations Account No. 410-1255-532.83-00 (11) P.R. No. 19684 - A Resolution Authorizing The Execution Of A Contract With HD Supply, Of Beaumont, Texas For The Purchase Of Repair Clamps, For The Utility Operations Department, With A Projected Budgetary Impact Of $162,409.39 Annually. Funds Are Available In Account Nos. 410-1253-532.35-00 & 410-1255-532.33-00 (12) P.R. No. 19685 - A Resolution Awarding A Contract To MLG Construction In The Amount Of $25,100.00, And Authorizing The Execution Of A Contract For The Demolition Of Eight (8) Dangerous Residential Properties To Be Charged To Account No. 001-1052-517.59-00 (General Fund) (13) P.R. No. 19686 - A Resolution Awarding A Contract To Lark Group, Inc., In The Amount Of $25,900.00, And Authorizing The Execution Of A Contract For The Demolition Of Six (6) Dangerous Residential Properties (Group D-t), To Be Charged To Account No. 001-1052-517.59-00 (General Fund) (15) P.R. No. 19689 - A Resolution Authorizing The First Year Of A Contract With The Option Of Renewal For Two Additional One-Year Periods Between The City Of Port Arthur And South East Texas Lawn & Maintenance Of Beaumont, Texas For Groups 1 & 9, T & S Lawn Service Of Port Arthur, Texas For Group 2, Derrick & Noah Of Port Arthur, Texas For Group 3A, Long Claw Contractors, LLC Of Seabrook, Texas For Groups 3B, 5 & 6, Amelia Lawn Care & Landscaping Of Groves, Texas For Group 9, Eduardo T.O. Landscaping Of Groves, Texas For Groups 10, And Williams Transport Of Lumberton, Texas For Groups 11 & 12 For Mowing Of Various City Properties, Parks, & Right-Of-Ways With An Estimated Budgetary Impact Of $131,790.00 Per Year. Funding Is Available In Account 001-1207-531.31-00 (16) P.R. No. 19693 - A Resolution Confirming The Uniform Tax Abatement Policy For A Two (2) Year Term Pursuant To Chapter 312 Of The Texas Property Code
Councilmember Tiffany Hamilton: Transportation Forum Austin, TX February 04 - 07, 2017 $1,378.43
P.R. No. 19615 - A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Statewide Traffic Signal Company Of Houston, Texas For Traffic Signal Installation And Roadway Improvements At 9th Avenue And Lake Arthur Drive For The Amount Of $403,310.50; Funding Available In City Streets Account No. 001-1203-531.86-00 And Signals Account No. 001-1205-531.45-00
P.R. No. 19664 - A Resolution Authorizing The City Manager To Enter Into A Contract With Long Architecture Of Beaumont, Texas For Professional Project Design And Construction Phase Services For The City Owned Structure Located At 246 Dallas Avenue [A.K.A. The Department Of Development Services Building], With A Projected Budgetary Impact Of $144,290.00; Funding Available In Planning And Development/Building Improvements Account 001-1051-517.94-00
P.R. No. 19672 - A Resolution Authorizing The City Manager To Enter Into A Contract With LMC Corporation Of Houston, Texas, Through The Buyboard Cooperative Purchasing Program, Contract No. 392-12 Area C-LMC, For The Renovation Of The 1st Floor Annex Building, With A Projected Budgetary Impact Of $172,009.86; Funding Is Available In Utility Operations Account Nos. 410-1254-532.54-00 & 410-1255.532.92-00
P.R. No. 19679 - A Resolution Of The City Of Port Arthur, Texas, Designating Capital One Bank, N.A., As The Depository Bank For The City Of Port Arthur, And Authorizing The City Manager To Execute All Documents Necessary To Implement The Third And Final Contract Renewal To Be Effective April 1, 2017
P.R. No. 19682 - A Resolution Authorizing A Contact Between The City Of Port Arthur And Amelia Lawn Care & Landscaping Of Groves, Texas For Group A And Group E, Williams Transport Of Lumberton, Texas For Group B And Group D, Lone Star Outdoor Services, Inc. Of Lumberton, Texas For Group C, DMJ Landscaping Of Port Arthur, Texas For Group F, And K & D Affordable Lawn Services Of Port Arthur, Texas For Group G For Ground Maintenance For Utility Operations With A Projected Budgetary Impact Of $72,240.00 Per Year; Funding Is Available In Utility Operations Account No. 410-1253-532.59-00
P.R. No. 19687 - A Resolution Authorizing The City Manager To Make Application For Fiscal Year 2017 State Homeland Security Program-Law Enforcement Terrorism Prevention Program (SHSP-LETPP) Funding
ITEMS REQUIRING INDIVIDUAL ACTION - NON-CONSENT Resolutions - Non-Consent P.R. No. 19648 - A Resolution Authorizing The Adoption Of A New Logo And Slogan For The City Of Port Arthur (Requested By Councilmember Hamilton)
P.R. No. 19663 - A Resolution Authorizing The Execution Of Non-Exclusive Contracts For Road Building Materials With Gulf Coast Of Beaumont, Texas, Martin Marietta Of Both Beaumont And San Antonio, Texas, LD Construction Of Beaumont, Texas, Knife River South Of Beaumont, Texas, Redwine Enterprises, Inc. Of Port Arthur, Texas, Mid County Land Company Of Nederland, Texas, And Unique Paving Materials Corp. Of Cleveland, Ohio For Road Building Materials With A Projected Budgetary Impact Amount Of $1,500,000.00 Funding Available In The Following Accounts: Public Works Department: 001-1203-531.36-00 Streets Division Streets Maintenance, 001-1203-531.86-00 Streets Division City Streets Program, 001-1203-531.86-01 Streets Division CDBG Streets Program, 001-1204-531.34-00 Drainage Division Drainage Maintenance; Utility Operations Department: 403-1274-533.36-00 Solid Waste Landfill Division Street, 410-1253-532.36-00 Water Distribution Streets, 410-1253-532.86-00 Water Distribution Division Streets
P.R. No. 19668 - A Resolution Appointing Members To The Port Arthur Police Chief Advisory Committee
P.R. No. 19688 - A Resolution Appointing And/Or Reappointing A Member Or Members To The Citizen's Pipeline Advisory Committee (Requested By Councilmember Albright)
VIII A8 - P.R. No. 19696 - A Resolution Pertaining To A Payment To The Law Firm Of Langston Scott Adams (Requested By Councilmember Lewis) IX. ADJOURNMENT OF MEETING