I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee II. PROCLAMATIONS Proclamations
A Presentation By City Attorney Val Tizeno, Harriet Mitchell and Ales Flood Of The South East Texas Council On Alcohol & Drug Abuse Regarding A Proposed City Ordinance On Social Hosting Accountability
A Presentation By Warren Field Construction Board Chairman Regarding Explanations Concerning The Construction & Zoning Boards By- Laws Amendment Process ( Requested By Councilmember Richard)
A Presentation By City Manager Brian McDougal Of New City Staff Members; Armando Gutierrez, Public Works Director; LaRisa Carpenter, Public Information Officer; Patrick Melvin, Port Arthur Police Department Head; And Kandace Tappen, Assistant City Manager
P. O. No. 6598 — An Ordinance Authorizing The Issuance Of City Of Port Arthur, Texas, General Obligation Refunding Bonds, Series 2016; Setting Certain Parameters For The Bonds; Authorizing A Pricing Officer To Approve The Terms Thereof And Certain Other Procedures And Provisions Related Thereto
P. O. No. 6599 — An Ordinance Authorizing The Issuance Of City Of Port Arthur, Texas, General Obligation Refunding Bonds, Series 2017; Setting Certain Parameters For The Bonds; Authorizing A Pricing Officer To Approve The Terms Thereof And Certain Other Procedures And Provisions Related Thereto
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes 01) 10/ 26/ 2016 Special Executive Meeting 02) 11/ 14/ 2016 Special Meeting 03) 11/ 14/ 2016 Special Executive Meeting 04) 11/ 14/ 2016 Regular Meeting 05) 11/ 18/ 2016 Special Meeting 06) 11/ 21/ 2016 Special Meeting B. Resolutions — Consent 2) P. R. No. 19562 — A Resolution Authorizing The City Manager To Enter Into A Janitorial Services Contract For Utility Service Center With Diamond Shine Of Port Arthur, Texas, With An Annual Projected Budgetary Impact Of $ 38, 000. 00. Funding Is Available In Account No. 410- 1253- 532. 59- 00 4) P. R. No. 19596 — A Resolution Approving Payment In The Total Amount Of $ 95, 227. 11 For The TCEQ Annual Consolidated Water Quality Assessment Fees For All Three ( 3) Wastewater Treatment Facilities In The City Of Port Arthur Utility Operations Department Wastewater Treatment Division Account No. 410- 1256- 532. 59- 01 5) P. R. No. 19597 — A Resolution Rejecting The Bids For Placement Of Hot- Mix Asphaltic Concrete ( Bid No. P16- 061) And Authorizing Re- Advertisement For Bids 7) P. R. No. 19600 — A Resolution Authorizing The City Manager To Reject The Bids For Areas A And E ( Bid No. P16- 056) For The Mowing Of Privately Owned And City Owned Developed And Vacant Lots In The City Of Port Arthur
P. R. No. 19502 — A Resolution Authorizing The Purchase Of One Pierce Fire Engine For The Fire Department From Siddons- Martin I Emergency Group Of Denton, Texas, With Offices In Port Arthur, F Texas, Through The HGAC Buy Cooperative Purchasing Program In 1 The Amount Of $744, 993. 00. Funding Available In Account Number 625- 1801- 522. 93- 00
P. R. No. 19568 — A Resolution Rejecting The Bids For Repair Clamps ( Bid # 16- 041) For The Utility Operations Department And Authorizing Re- advertisement For Bids With Revised Specifications
P. R. No. 19598 — A Resolution Approving The FY 2017 Contract Between The City Of Port Arthur And The Department Of State Health Services, WIC Division In The Amount Of $608, 867. 00
P. R. No. 19594 — A Resolution Nominating A Member To The Board Of Directors Of The Orange County Appraisal District For The Remaining Portion Of The 2016 — 2017 Term, Due To A Vacancy
P. R. No. 19599 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Citizen' s Pipeline Advisory Committee
P. O. No. 6597 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2016 And Ending September 30, 2017 By $ 50, 743. 00 For The General Fund
In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation With John Hall Public Affairs 2) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation As It Pertains To Industrial District Agreements 3) Section 551. 072 Government Code — To Discuss The Value Of The Land In The City' s Extraterritorial Jurisdiction ( ETJ) 4) Section 551. 072 Government Code — To Discuss With The City Attorney Pending Litigation With Bridge City, Texas ADJOURNMENT OF MEETING NOTE: If The Meeting Extends Past 11: 59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8: 30 AM On November 30, 2016. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law 6
Nov 29, 2016 City Council
I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee II. PROCLAMATIONS Proclamations
A Presentation By City Attorney Val Tizeno, Harriet Mitchell and Ales Flood Of The South East Texas Council On Alcohol & Drug Abuse Regarding A Proposed City Ordinance On Social Hosting Accountability
A Presentation By Warren Field Construction Board Chairman Regarding Explanations Concerning The Construction & Zoning Boards By- Laws Amendment Process ( Requested By Councilmember Richard)
A Presentation By City Manager Brian McDougal Of New City Staff Members; Armando Gutierrez, Public Works Director; LaRisa Carpenter, Public Information Officer; Patrick Melvin, Port Arthur Police Department Head; And Kandace Tappen, Assistant City Manager
P. O. No. 6598 — An Ordinance Authorizing The Issuance Of City Of Port Arthur, Texas, General Obligation Refunding Bonds, Series 2016; Setting Certain Parameters For The Bonds; Authorizing A Pricing Officer To Approve The Terms Thereof And Certain Other Procedures And Provisions Related Thereto
P. O. No. 6599 — An Ordinance Authorizing The Issuance Of City Of Port Arthur, Texas, General Obligation Refunding Bonds, Series 2017; Setting Certain Parameters For The Bonds; Authorizing A Pricing Officer To Approve The Terms Thereof And Certain Other Procedures And Provisions Related Thereto
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes 01) 10/ 26/ 2016 Special Executive Meeting 02) 11/ 14/ 2016 Special Meeting 03) 11/ 14/ 2016 Special Executive Meeting 04) 11/ 14/ 2016 Regular Meeting 05) 11/ 18/ 2016 Special Meeting 06) 11/ 21/ 2016 Special Meeting B. Resolutions — Consent 2) P. R. No. 19562 — A Resolution Authorizing The City Manager To Enter Into A Janitorial Services Contract For Utility Service Center With Diamond Shine Of Port Arthur, Texas, With An Annual Projected Budgetary Impact Of $ 38, 000. 00. Funding Is Available In Account No. 410- 1253- 532. 59- 00 4) P. R. No. 19596 — A Resolution Approving Payment In The Total Amount Of $ 95, 227. 11 For The TCEQ Annual Consolidated Water Quality Assessment Fees For All Three ( 3) Wastewater Treatment Facilities In The City Of Port Arthur Utility Operations Department Wastewater Treatment Division Account No. 410- 1256- 532. 59- 01 5) P. R. No. 19597 — A Resolution Rejecting The Bids For Placement Of Hot- Mix Asphaltic Concrete ( Bid No. P16- 061) And Authorizing Re- Advertisement For Bids 7) P. R. No. 19600 — A Resolution Authorizing The City Manager To Reject The Bids For Areas A And E ( Bid No. P16- 056) For The Mowing Of Privately Owned And City Owned Developed And Vacant Lots In The City Of Port Arthur
P. R. No. 19502 — A Resolution Authorizing The Purchase Of One Pierce Fire Engine For The Fire Department From Siddons- Martin I Emergency Group Of Denton, Texas, With Offices In Port Arthur, F Texas, Through The HGAC Buy Cooperative Purchasing Program In 1 The Amount Of $744, 993. 00. Funding Available In Account Number 625- 1801- 522. 93- 00
P. R. No. 19568 — A Resolution Rejecting The Bids For Repair Clamps ( Bid # 16- 041) For The Utility Operations Department And Authorizing Re- advertisement For Bids With Revised Specifications
P. R. No. 19598 — A Resolution Approving The FY 2017 Contract Between The City Of Port Arthur And The Department Of State Health Services, WIC Division In The Amount Of $608, 867. 00
P. R. No. 19594 — A Resolution Nominating A Member To The Board Of Directors Of The Orange County Appraisal District For The Remaining Portion Of The 2016 — 2017 Term, Due To A Vacancy
P. R. No. 19599 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Citizen' s Pipeline Advisory Committee
P. O. No. 6597 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2016 And Ending September 30, 2017 By $ 50, 743. 00 For The General Fund
In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: 1) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation With John Hall Public Affairs 2) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation As It Pertains To Industrial District Agreements 3) Section 551. 072 Government Code — To Discuss The Value Of The Land In The City' s Extraterritorial Jurisdiction ( ETJ) 4) Section 551. 072 Government Code — To Discuss With The City Attorney Pending Litigation With Bridge City, Texas ADJOURNMENT OF MEETING NOTE: If The Meeting Extends Past 11: 59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8: 30 AM On November 30, 2016. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law 6