INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Interim Police Chief Dunlap Or Designee
To Consider A Zoning Change From Single Family " SF" To Neighborhood Services " NS" For Approximately 0. 2032 Acre Of Land Consisting Of The North 75' Of Reserved Tract, Allien Place A. K. A. 3248 Procter Street], City Of Port Arthur, Jefferson County, Texas
PETITIONS & COMMUNICATIONS A. Speakers 1) Richard & Claudette Bowden Regarding Car Repairs, Damage on 18th Street 2) George J. Boutte, Jr. Regarding Grass Cutting/ Drainage 3) Joan Minard Jones Regarding Subbing Out Water Department B. Presentations — None C. Employee Recognition — None D. Correspondence — None
UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: 1) P. R. No. 19453 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes 08/ 09/ 2016 Regular Meeting B. Resolutions — Consent 3) P. R. No. 19483 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Excavation And Construction, LLC, Of Nederland, Texas Reducing The Amount Of The Contract By $ 42, 475. 69 To A New Contract Amount Of $ 301, 285. 25 And Acceptance Of The Contractor's Certificate Of Guarantee And Contractor's Certificate And Release For The South Hwy 87 6" Waterline Replacement From South 15th Avenue To Westward 6300 LF And Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas And Approval Of Final Payment ( 5% Retainage Fee) In The Amount Of $ 15, 064. 26; Account No. 419- 1622- 531. 85- 00 4) P. R. No. 19485 — A Resolution Authorizing The City Manager To Enter Into A Contract Between The City Of Port Arthur And Southeast Texas Medical Associates ( SETMA) For William D. George, M. D., To Continue To Act As The City' s Health Authority And Supervising Physician Of The Employee Health Services Clinic 6) P. R. No. 19487 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Agape Cleaning Enterprises, Inc., Of Houston, Texas, For Janitorial Services For The Health Department, With An Annual Projected Budgetary Impact Of $ 34, 926. 60. Funding Available In Health Department's Building Maintenance Account No. 001- 1301- 541. 32- 00
P. R. No. 19468 — A Resolution Authorizing The City Manager To Execute Change Order No. 05 To The Contract Between The City Of Port Arthur And McInnis Construction, Inc. For The 18th Street Improvements Project Increasing The Contract Amount By 1, 507. 54 To A New Contract Amount Of $ 3, 429, 865. 17, Increasing The Contract Term By 90 Days To A New Term Of 784 Days. GLO Round 2. 2 Program, Project No. 122BB, Account No. 145- 1201- 532. 59- 00
P. R. No. 19477 — A Resolution Designating And Establishing The Mardi Gras Entertainment Area For 2017, Designating Mardi Gras Of Southeast Texas, Inc. As Exclusive Concessionaire And Authorizing The City Manager To Execute An Agreement With Mardi Gras Of Southeast Texas, Inc.
P. R. No. 19486 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Adjusters International Of Utica, New York, For Disaster Recovery Services Of FEMA Funds And To Avoid Repayment Of Funds Previously Reimbursed To The City Of Port Arthur, In The Not-To- Exceed Amount Of $ 50, 000. 00; Funding In Account No. 001- 1003- 512. 59- 00. Special Purpose Fund
P. R. No. 19490 — A Resolution Authorizing The City Manager To Enter Into A Contract With American Personnel & Temps Of Beaumont, Texas, For Providing School Crossing Guard Services For The Police Department, In The Amount Of $ 14. 70/ HR, With An Annual Projected Budgetary Impact Of $ 83, 056. 00, To Be Charged To Police Account No. 001- 1101- 521. 54- 00
P. R. No. 19418 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Contract With Target Industry Prospects ( TIPS) In The Amount Of 12, 500. 00 Plus $ 500. 00 Per Qualified Meeting To Develop And Implement A Direct Marketing Campaign To Schedule Meetings With Companies In Southern California Considering An Expansion Or Relocation To Include Port Arthur, Texas A Potential Location; Account No. 120- 1429- 582. 59- 06
P. R. No. 19475 — A Resolution Approving The Renewal Of A Contract For Legal Services With Germer PLLC By The City Of Port Arthur Section 4A Economic Development Corporation
P. R. No. 19479 — A Resolution Approving A First Amendment To The Economic Incentive Contract And Loan Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Gulf Coast Warehousing, LLC
P. R. No. 19480 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Consultant Agreement With Legacy Community Development Corporation (" Legacy CDC") To Manage Its Affordable Housing Program At A Cost Not To Exceed $ 35, 000. 00 Per Year
P. R. No. 19481 — A Resolution Setting The Fair Market Value Of Land In The City Of Port Arthur Section 4A Economic Development Corporation Business Park Located Along Highway 73, Port Arthur, Texas
P. R. No. 19488 — A Resolution Appointing Councilmembers To The Port Arthur Independent School District Board Governmental Relations Committee ( Requested By Mayor Freeman)
P. R. No. 19491 — A Resolution Appointing And/ Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation ( Requested By Councilmember Hamilton)
P. R. No. 19492 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Pleasure Island Advisory Committee Requested By Councilmember Hamilton)
P. R. No. 19493 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Port Arthur Youth Advisory Council Requested By Councilmember Swati)
Ordinances P. O. No. 6566 — An Ordinance Pertaining To The Conduct Of The November 8, 2016 Special Election To Submit A Proposition As To Whether Or Not The City Charter Shall Be Amended In The City Of Port Arthur And Approving A Joint Election Agreement Una Ordenanza Referente A La Realizacion De La Eleccion Especial De Noviembre 8, 2016 Para Presentar Una Proposicion De Si 0 No La Carta De La Ciudad Debe Ser Modificada En La Ciudad De Port Arthur Y Aprueba Un Acuerdo De Una Eleccion Conjunta
P. 0. No. 6574 — An Ordinance Authorizing The Retirement Of Police Canine " Ciro" And Transferring The Canine To The Personal Care Of Officer Tony Legnon
P. 0. No. 6575 — An Ordinance Approving A Collective Bargaining 3 Agreement Between The City Of Port Arthur And The Port Arthur Police Association. Proposed Funding: Police Department Budget Account No. 001- 1101- 521. 11- 00
P. 0. No. 6576 — An Ordinance Amending Section 58- 122 ( 2) Code Of Ordinances Of The City Of Port Arthur By Allowing The Agustin Ramirez Family To Reside In Their Recreational Vehicle On Residential Property At 2141 Birch Street For A 180- Day Period While The Family Make Repairs To Their Single- Family Home That Was Damaged By Natural Causes. This Ordinance Amendment Would Allow For An Extension Of Up To A Second 180- Day Period If Absolutely Necessary As Determined By The City' s Building Official. ( Violation Of This Ordinance Or Section 58 Of The Code Of Ordinances Of The City Of Port Arthur Is Punishable As Provided In Chapter 1, Section 1- 13 Of The Code Of Ordinances, As Amended, By A Fine Not Exceeding Two Thousand [$ 2, 000. 00] Dollars); And Providing For Publication In The Official Newspaper Of The City Of Port Arthur And Effective Immediately After Publication Date
P. 0. No. 6579 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2015 And Ending September 30, 2016 By Increasing The Appropriation In The General Fund By $ 50, 000. 00, Recognizing For The Funding Of Disaster Recovery: 001- 1003- 512. 59- 00. Special Purpose Fund
P. 0. No. 6580 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2015 And Ending September 30, 2016 By Increasing The Appropriation In The General Fund By $ 1, 639, 437. 72, For The Funding Of The City Portion To Complete Bluebonnet Avenue, West 7th Street, West 8th Street And Woodworth Boulevard With Balance To Be Funded By The Texas General Land Office ( GLO) Round 2. 2 Project VIII. ADJOURNMENT OF MEETING
Aug 23, 2016 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Interim Police Chief Dunlap Or Designee
To Consider A Zoning Change From Single Family " SF" To Neighborhood Services " NS" For Approximately 0. 2032 Acre Of Land Consisting Of The North 75' Of Reserved Tract, Allien Place A. K. A. 3248 Procter Street], City Of Port Arthur, Jefferson County, Texas
PETITIONS & COMMUNICATIONS A. Speakers 1) Richard & Claudette Bowden Regarding Car Repairs, Damage on 18th Street 2) George J. Boutte, Jr. Regarding Grass Cutting/ Drainage 3) Joan Minard Jones Regarding Subbing Out Water Department B. Presentations — None C. Employee Recognition — None D. Correspondence — None
UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: 1) P. R. No. 19453 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes 08/ 09/ 2016 Regular Meeting B. Resolutions — Consent 3) P. R. No. 19483 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Excavation And Construction, LLC, Of Nederland, Texas Reducing The Amount Of The Contract By $ 42, 475. 69 To A New Contract Amount Of $ 301, 285. 25 And Acceptance Of The Contractor's Certificate Of Guarantee And Contractor's Certificate And Release For The South Hwy 87 6" Waterline Replacement From South 15th Avenue To Westward 6300 LF And Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas And Approval Of Final Payment ( 5% Retainage Fee) In The Amount Of $ 15, 064. 26; Account No. 419- 1622- 531. 85- 00 4) P. R. No. 19485 — A Resolution Authorizing The City Manager To Enter Into A Contract Between The City Of Port Arthur And Southeast Texas Medical Associates ( SETMA) For William D. George, M. D., To Continue To Act As The City' s Health Authority And Supervising Physician Of The Employee Health Services Clinic 6) P. R. No. 19487 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Agape Cleaning Enterprises, Inc., Of Houston, Texas, For Janitorial Services For The Health Department, With An Annual Projected Budgetary Impact Of $ 34, 926. 60. Funding Available In Health Department's Building Maintenance Account No. 001- 1301- 541. 32- 00
P. R. No. 19468 — A Resolution Authorizing The City Manager To Execute Change Order No. 05 To The Contract Between The City Of Port Arthur And McInnis Construction, Inc. For The 18th Street Improvements Project Increasing The Contract Amount By 1, 507. 54 To A New Contract Amount Of $ 3, 429, 865. 17, Increasing The Contract Term By 90 Days To A New Term Of 784 Days. GLO Round 2. 2 Program, Project No. 122BB, Account No. 145- 1201- 532. 59- 00
P. R. No. 19477 — A Resolution Designating And Establishing The Mardi Gras Entertainment Area For 2017, Designating Mardi Gras Of Southeast Texas, Inc. As Exclusive Concessionaire And Authorizing The City Manager To Execute An Agreement With Mardi Gras Of Southeast Texas, Inc.
P. R. No. 19486 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Adjusters International Of Utica, New York, For Disaster Recovery Services Of FEMA Funds And To Avoid Repayment Of Funds Previously Reimbursed To The City Of Port Arthur, In The Not-To- Exceed Amount Of $ 50, 000. 00; Funding In Account No. 001- 1003- 512. 59- 00. Special Purpose Fund
P. R. No. 19490 — A Resolution Authorizing The City Manager To Enter Into A Contract With American Personnel & Temps Of Beaumont, Texas, For Providing School Crossing Guard Services For The Police Department, In The Amount Of $ 14. 70/ HR, With An Annual Projected Budgetary Impact Of $ 83, 056. 00, To Be Charged To Police Account No. 001- 1101- 521. 54- 00
P. R. No. 19418 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Contract With Target Industry Prospects ( TIPS) In The Amount Of 12, 500. 00 Plus $ 500. 00 Per Qualified Meeting To Develop And Implement A Direct Marketing Campaign To Schedule Meetings With Companies In Southern California Considering An Expansion Or Relocation To Include Port Arthur, Texas A Potential Location; Account No. 120- 1429- 582. 59- 06
P. R. No. 19475 — A Resolution Approving The Renewal Of A Contract For Legal Services With Germer PLLC By The City Of Port Arthur Section 4A Economic Development Corporation
P. R. No. 19479 — A Resolution Approving A First Amendment To The Economic Incentive Contract And Loan Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Gulf Coast Warehousing, LLC
P. R. No. 19480 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Consultant Agreement With Legacy Community Development Corporation (" Legacy CDC") To Manage Its Affordable Housing Program At A Cost Not To Exceed $ 35, 000. 00 Per Year
P. R. No. 19481 — A Resolution Setting The Fair Market Value Of Land In The City Of Port Arthur Section 4A Economic Development Corporation Business Park Located Along Highway 73, Port Arthur, Texas
P. R. No. 19488 — A Resolution Appointing Councilmembers To The Port Arthur Independent School District Board Governmental Relations Committee ( Requested By Mayor Freeman)
P. R. No. 19491 — A Resolution Appointing And/ Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation ( Requested By Councilmember Hamilton)
P. R. No. 19492 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Pleasure Island Advisory Committee Requested By Councilmember Hamilton)
P. R. No. 19493 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Port Arthur Youth Advisory Council Requested By Councilmember Swati)
Ordinances P. O. No. 6566 — An Ordinance Pertaining To The Conduct Of The November 8, 2016 Special Election To Submit A Proposition As To Whether Or Not The City Charter Shall Be Amended In The City Of Port Arthur And Approving A Joint Election Agreement Una Ordenanza Referente A La Realizacion De La Eleccion Especial De Noviembre 8, 2016 Para Presentar Una Proposicion De Si 0 No La Carta De La Ciudad Debe Ser Modificada En La Ciudad De Port Arthur Y Aprueba Un Acuerdo De Una Eleccion Conjunta
P. 0. No. 6574 — An Ordinance Authorizing The Retirement Of Police Canine " Ciro" And Transferring The Canine To The Personal Care Of Officer Tony Legnon
P. 0. No. 6575 — An Ordinance Approving A Collective Bargaining 3 Agreement Between The City Of Port Arthur And The Port Arthur Police Association. Proposed Funding: Police Department Budget Account No. 001- 1101- 521. 11- 00
P. 0. No. 6576 — An Ordinance Amending Section 58- 122 ( 2) Code Of Ordinances Of The City Of Port Arthur By Allowing The Agustin Ramirez Family To Reside In Their Recreational Vehicle On Residential Property At 2141 Birch Street For A 180- Day Period While The Family Make Repairs To Their Single- Family Home That Was Damaged By Natural Causes. This Ordinance Amendment Would Allow For An Extension Of Up To A Second 180- Day Period If Absolutely Necessary As Determined By The City' s Building Official. ( Violation Of This Ordinance Or Section 58 Of The Code Of Ordinances Of The City Of Port Arthur Is Punishable As Provided In Chapter 1, Section 1- 13 Of The Code Of Ordinances, As Amended, By A Fine Not Exceeding Two Thousand [$ 2, 000. 00] Dollars); And Providing For Publication In The Official Newspaper Of The City Of Port Arthur And Effective Immediately After Publication Date
P. 0. No. 6579 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2015 And Ending September 30, 2016 By Increasing The Appropriation In The General Fund By $ 50, 000. 00, Recognizing For The Funding Of Disaster Recovery: 001- 1003- 512. 59- 00. Special Purpose Fund
P. 0. No. 6580 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2015 And Ending September 30, 2016 By Increasing The Appropriation In The General Fund By $ 1, 639, 437. 72, For The Funding Of The City Portion To Complete Bluebonnet Avenue, West 7th Street, West 8th Street And Woodworth Boulevard With Balance To Be Funded By The Texas General Land Office ( GLO) Round 2. 2 Project VIII. ADJOURNMENT OF MEETING