INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Frank Councilmember Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Mosely Councilmember Lewis, Jr. Councilmember Swati Councilmember Freeman City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee
Presentations 1) Allison Nathan Getz Tax Assessor Collector/ Voter Registrar Regarding Purging Of Voters ( Requested By Councilmember Lewis) 2) Freese & Nichols Update On The GIS Program — Phases I & II 3) Councilmember Tiffany Hamilton, Port Arthur Public Library, And Texas Children' s Health Plan Regarding Halloween For Heroes 4) Police Officer Mike Hebert Regarding The Annual Trunk-Or-Treat
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes July 31, 2015 Special Meeting August 13, 2015 Special Executive Meeting September 9, 2015 Special Meeting September 15, 2015 Special Meeting September 21, 2015 Special Meeting October 13, 2015 Special Meeting B. Expense Reports B1) Mayor Deloris Prince: Use of Personal Auto For City Business SETX Regional Planning Meeting Beaumont, TX, October 21, 2015 27. 63 B2) Councilmember Tiffany Hamilton: Attended TML Annual Conference San Antonio, TX, September 22- 25, 2015 1, 296.94 B3) Councilmember Osman Swati: Attended TML Annual Conference San Antonio, TX, September 22- 24, 2015 1, 111. 00 B4) Councilmember Derrick Freeman: Attended TML Annual Conference San Antonio, TX, September 22- 25, 2015 1, 622. 97 B5) Assistant City Secretary Kelly Moore: Texas Municipal Clerks Graduate Institute Fort Worth, TX, October 7- 9, 2015 805. 70 C. Resolutions — Consent 1) P. R. No. 18978 — A Resolution Terminating The Contract For The Purchase Of 25% Sodium Hydroxide To TDC, LLC, And Awarding The Contract To Brenntag Southwest Inc., Of Houston, Texas, With A Projected Budgetary Impact Of $ 34, 992. 00. Funds Are Available In Water Purification Division O& M Budget Account No. 410- 1252- 532. 29- 02 2) P. R. No. 19032 — A Resolution Authorizing The City To Enter Into An Agreement With Freese And Nichols Inc., For The Implementation Of The Enterprise GIS Implementation Program — Phase III In The Amount Of $ 130, 000. 00. Funding Is Available In Account Number 001- 1050- 517. 54- 00 3) P. R. No. 19042 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And BDS Constructors, LLC, DBA MK Constructors, For The Roadway Rehabilitation & Drainage Improvements Along 9th Street, Increasing The Contract Term By Seventy Two ( 72) Days To A New Total Of Three Hundred Eighty Seven ( 387) Days. GLO Round 2. 1 Program, Project No. I2119, Account # 144- 1201- 532. 59- 00 4) P. R. No. 19138 — A Resolution Authorizing The City Manager To Execute An Agreement With Action Civil Engineers Of Port Arthur, Texas, To Provide Design Services For 4th Street From Stadium Road To Duff Drive, In The Amount Of $ 57, 000.00. Funding Available In C. D. B. G. Streets Program Account No. 001- 1203- 531. 86- 01 5) P. R. No. 19149 — A Resolution Authorizing The Execution Of A Contract For The Purchase Of A Motor For A Vertical Pump For The Utility Operations Department With Louis Allis Of Warrior, Alabama, In The Amount Of $ 54, 030.00. Funds Are Available In Account Number 428- 1625- 532. 83- 00, Project No. 428003 7) P. R. No. 19181 — A Resolution Authorizing The Director Of Utility Operations To Purchase Polymers And Delineating Procedures For The Purchase Of Other Chemicals, With An Estimated Budgetary Impact Of $ 1, 426, 500. 00. Funding Available In Water Utilities Account No( s). 410- 1252- 532. 29- 02 & 410- 1256- 532. 29- 00 10) P. R. No. 19184 — A Resolution Approving An Amendment To The Contract Between The City Of Port Arthur And The Port Arthur Convention And Tourist Association, Which Manages And Operates A Convention/ Visitors Bureau, In Order To Provide Funding Of 570, 000. 00 For The 2015- 2016 Fiscal Year 13) P. R. No. 19189 — A Resolution Authorizing A Consulting Contract For The Services Of Gabriel Roeder Smith & Co., Consultants & Actuaries ( GRS), Related To The City' s Other Post Employment Benefit ( OPEB), Retiree Health Insurance Plan Budgetary Impact Of 11, 000. 00. Account No. 614- 1701- 583. 52- 00 16) P. R. No. 19194 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And Allco, Inc., For The Bluebonnet Avenue Street Improvements Project, Increasing The Contract Amount By 83, 018. 50, To A New Contract Amount Of $ 2, 147, 624. 28, Increasing The Contract Term By 35 Days, To A New Term Of 395 Days. GLO Round 2. 2 Program, Project No. 122BB, Account # 145- 1201- 532. 59- 00 17) P. R. No. 19195 — A Resolution Authorizing The City Manager To Execute Change Order No. 05 To The Contract Between The City Of Port Arthur And APAC-Texas, Inc., For The 10th Street Improvements Project, Decreasing The Contract Amount By 1, 910. 00. GLO Round 2. 1 Program, Project No. 12110T, Account 144- 1201- 532. 59- 00 18) P. R. No. 19198 — A Resolution Authorizing The Fire Department To Purchase Two Defibrillator/ Monitors From Zoll Medical Corporation Of Chelmsford, Massachusetts, In The Amount Of $ 56, 867. 00. Funding From Account No. 001- 1121- 522. 92- 00 19) P. R. No. 19200 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts 20) P. R. No. 19201 — A Resolution Authorizing Funding For The Independent Audit For The City Of Port Arthur Performed By Whitley Penn, LLP, In An Amount Of $ 35, 000. 00 And Additional Consulting Services In The Amount Of $27, 450.00. Finance Department No. 001- 1031- 515. 54- 00
P. R. No. 19155 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Property Damage Claim In The Amount Of $ 74,888. 90 Made Against Axis Surplus Insurance Company And Liberty Surplus Insurance Corporation As A Result Of Damage To The Amos Evans Gymnasium ( 1308B 9th Avenue)
P. R. No. 19182 — A Resolution Authorizing The Execution Of An Agreement To Share Operating Expenses Of Rose Hill Between The City Of Port Arthur And The Federated Women' s Club Of Port Arthur For The 2015- 2016 Fiscal Year, In An Amount Of 12, 000. 00. Accounts Nos. 140- 1405- 551. 59- 00, M97908 And 001- 1402- 551. 14- 00
P. R. No. 19183 — A Resolution Approving A Contract Between The City Of Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding Of The Pompeiian Villa For The 2015- 2016 Fiscal Year In The Amount Of $ 19, 800. 00. Account No. 140- 1405- 551. 59- 00, M97909
P. R. No. 19185 — A Resolution Approving A Contract Between The City Of Port Arthur, Lamar State College- Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding The Museum Of The Gulf Coast For The 2015- 2016 Fiscal Year In The Amount Of 236, 336. 00. Account No. 140- 1405- 551. 59- 00, M97904
P. R. No. 19186 — A Resolution Approving A Contract Between The City Of Port Arthur And Southeast Texas Arts Council ( SETAC) For The Purpose Of Funding SETAC For The 2015- 2016 Fiscal Year In The Amount Of $ 45, 000. 00. Account No. 140- 1405- 551. 59- 00, M97901
P. R. No. 19190 — A Resolution Approving A Professional Service Agreement With Aftermath Advisory Group, LLC, To Perform Hurricane Ike Closeout Procedures With A Projected Budgetary Impact Of $25, 000. 00. Account No. 001- 1031- 515. 54- 00
P. R. No. 19191 — A Resolution Terminating Contracts With Lofton Staffing And HT Staffing For Providing Temporary Employees For The City Of Port Arthur, And Authorizing Rebidding Of Temporary Employees For The City Of Port Arthur
P. R. No. 19194 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And Allco, Inc., For The Bluebonnet Avenue Street Improvements Project, Increasing The Contract Amount By 83, 018. 50, To A New Contract Amount Of $ 2, 147, 624. 28, Increasing The Contract Term By 35 Days, To A New Term Of 395 Days. GLO Round 2. 2 Program, Project No. 122BB, Account # 145- 1201- 532. 59- 00
P. R. No. 19135 — A Resolution Casting Votes For The Board Of Directors Of The Jefferson County Appraisal District
VII A2. P. R. No. 19136 — A Resolution Casting Votes For The Board Of Directors Of The Orange County Appraisal District For The Term Ending December 31, 2015 IX. ADJOURNMENT OF MEETING
Oct 27, 2015 City Council
INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Frank Councilmember Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Mosely Councilmember Lewis, Jr. Councilmember Swati Councilmember Freeman City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee
Presentations 1) Allison Nathan Getz Tax Assessor Collector/ Voter Registrar Regarding Purging Of Voters ( Requested By Councilmember Lewis) 2) Freese & Nichols Update On The GIS Program — Phases I & II 3) Councilmember Tiffany Hamilton, Port Arthur Public Library, And Texas Children' s Health Plan Regarding Halloween For Heroes 4) Police Officer Mike Hebert Regarding The Annual Trunk-Or-Treat
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/ Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Minutes July 31, 2015 Special Meeting August 13, 2015 Special Executive Meeting September 9, 2015 Special Meeting September 15, 2015 Special Meeting September 21, 2015 Special Meeting October 13, 2015 Special Meeting B. Expense Reports B1) Mayor Deloris Prince: Use of Personal Auto For City Business SETX Regional Planning Meeting Beaumont, TX, October 21, 2015 27. 63 B2) Councilmember Tiffany Hamilton: Attended TML Annual Conference San Antonio, TX, September 22- 25, 2015 1, 296.94 B3) Councilmember Osman Swati: Attended TML Annual Conference San Antonio, TX, September 22- 24, 2015 1, 111. 00 B4) Councilmember Derrick Freeman: Attended TML Annual Conference San Antonio, TX, September 22- 25, 2015 1, 622. 97 B5) Assistant City Secretary Kelly Moore: Texas Municipal Clerks Graduate Institute Fort Worth, TX, October 7- 9, 2015 805. 70 C. Resolutions — Consent 1) P. R. No. 18978 — A Resolution Terminating The Contract For The Purchase Of 25% Sodium Hydroxide To TDC, LLC, And Awarding The Contract To Brenntag Southwest Inc., Of Houston, Texas, With A Projected Budgetary Impact Of $ 34, 992. 00. Funds Are Available In Water Purification Division O& M Budget Account No. 410- 1252- 532. 29- 02 2) P. R. No. 19032 — A Resolution Authorizing The City To Enter Into An Agreement With Freese And Nichols Inc., For The Implementation Of The Enterprise GIS Implementation Program — Phase III In The Amount Of $ 130, 000. 00. Funding Is Available In Account Number 001- 1050- 517. 54- 00 3) P. R. No. 19042 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And BDS Constructors, LLC, DBA MK Constructors, For The Roadway Rehabilitation & Drainage Improvements Along 9th Street, Increasing The Contract Term By Seventy Two ( 72) Days To A New Total Of Three Hundred Eighty Seven ( 387) Days. GLO Round 2. 1 Program, Project No. I2119, Account # 144- 1201- 532. 59- 00 4) P. R. No. 19138 — A Resolution Authorizing The City Manager To Execute An Agreement With Action Civil Engineers Of Port Arthur, Texas, To Provide Design Services For 4th Street From Stadium Road To Duff Drive, In The Amount Of $ 57, 000.00. Funding Available In C. D. B. G. Streets Program Account No. 001- 1203- 531. 86- 01 5) P. R. No. 19149 — A Resolution Authorizing The Execution Of A Contract For The Purchase Of A Motor For A Vertical Pump For The Utility Operations Department With Louis Allis Of Warrior, Alabama, In The Amount Of $ 54, 030.00. Funds Are Available In Account Number 428- 1625- 532. 83- 00, Project No. 428003 7) P. R. No. 19181 — A Resolution Authorizing The Director Of Utility Operations To Purchase Polymers And Delineating Procedures For The Purchase Of Other Chemicals, With An Estimated Budgetary Impact Of $ 1, 426, 500. 00. Funding Available In Water Utilities Account No( s). 410- 1252- 532. 29- 02 & 410- 1256- 532. 29- 00 10) P. R. No. 19184 — A Resolution Approving An Amendment To The Contract Between The City Of Port Arthur And The Port Arthur Convention And Tourist Association, Which Manages And Operates A Convention/ Visitors Bureau, In Order To Provide Funding Of 570, 000. 00 For The 2015- 2016 Fiscal Year 13) P. R. No. 19189 — A Resolution Authorizing A Consulting Contract For The Services Of Gabriel Roeder Smith & Co., Consultants & Actuaries ( GRS), Related To The City' s Other Post Employment Benefit ( OPEB), Retiree Health Insurance Plan Budgetary Impact Of 11, 000. 00. Account No. 614- 1701- 583. 52- 00 16) P. R. No. 19194 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And Allco, Inc., For The Bluebonnet Avenue Street Improvements Project, Increasing The Contract Amount By 83, 018. 50, To A New Contract Amount Of $ 2, 147, 624. 28, Increasing The Contract Term By 35 Days, To A New Term Of 395 Days. GLO Round 2. 2 Program, Project No. 122BB, Account # 145- 1201- 532. 59- 00 17) P. R. No. 19195 — A Resolution Authorizing The City Manager To Execute Change Order No. 05 To The Contract Between The City Of Port Arthur And APAC-Texas, Inc., For The 10th Street Improvements Project, Decreasing The Contract Amount By 1, 910. 00. GLO Round 2. 1 Program, Project No. 12110T, Account 144- 1201- 532. 59- 00 18) P. R. No. 19198 — A Resolution Authorizing The Fire Department To Purchase Two Defibrillator/ Monitors From Zoll Medical Corporation Of Chelmsford, Massachusetts, In The Amount Of $ 56, 867. 00. Funding From Account No. 001- 1121- 522. 92- 00 19) P. R. No. 19200 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts 20) P. R. No. 19201 — A Resolution Authorizing Funding For The Independent Audit For The City Of Port Arthur Performed By Whitley Penn, LLP, In An Amount Of $ 35, 000. 00 And Additional Consulting Services In The Amount Of $27, 450.00. Finance Department No. 001- 1031- 515. 54- 00
P. R. No. 19155 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Property Damage Claim In The Amount Of $ 74,888. 90 Made Against Axis Surplus Insurance Company And Liberty Surplus Insurance Corporation As A Result Of Damage To The Amos Evans Gymnasium ( 1308B 9th Avenue)
P. R. No. 19182 — A Resolution Authorizing The Execution Of An Agreement To Share Operating Expenses Of Rose Hill Between The City Of Port Arthur And The Federated Women' s Club Of Port Arthur For The 2015- 2016 Fiscal Year, In An Amount Of 12, 000. 00. Accounts Nos. 140- 1405- 551. 59- 00, M97908 And 001- 1402- 551. 14- 00
P. R. No. 19183 — A Resolution Approving A Contract Between The City Of Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding Of The Pompeiian Villa For The 2015- 2016 Fiscal Year In The Amount Of $ 19, 800. 00. Account No. 140- 1405- 551. 59- 00, M97909
P. R. No. 19185 — A Resolution Approving A Contract Between The City Of Port Arthur, Lamar State College- Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding The Museum Of The Gulf Coast For The 2015- 2016 Fiscal Year In The Amount Of 236, 336. 00. Account No. 140- 1405- 551. 59- 00, M97904
P. R. No. 19186 — A Resolution Approving A Contract Between The City Of Port Arthur And Southeast Texas Arts Council ( SETAC) For The Purpose Of Funding SETAC For The 2015- 2016 Fiscal Year In The Amount Of $ 45, 000. 00. Account No. 140- 1405- 551. 59- 00, M97901
P. R. No. 19190 — A Resolution Approving A Professional Service Agreement With Aftermath Advisory Group, LLC, To Perform Hurricane Ike Closeout Procedures With A Projected Budgetary Impact Of $25, 000. 00. Account No. 001- 1031- 515. 54- 00
P. R. No. 19191 — A Resolution Terminating Contracts With Lofton Staffing And HT Staffing For Providing Temporary Employees For The City Of Port Arthur, And Authorizing Rebidding Of Temporary Employees For The City Of Port Arthur
P. R. No. 19194 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And Allco, Inc., For The Bluebonnet Avenue Street Improvements Project, Increasing The Contract Amount By 83, 018. 50, To A New Contract Amount Of $ 2, 147, 624. 28, Increasing The Contract Term By 35 Days, To A New Term Of 395 Days. GLO Round 2. 2 Program, Project No. 122BB, Account # 145- 1201- 532. 59- 00
P. R. No. 19135 — A Resolution Casting Votes For The Board Of Directors Of The Jefferson County Appraisal District
VII A2. P. R. No. 19136 — A Resolution Casting Votes For The Board Of Directors Of The Orange County Appraisal District For The Term Ending December 31, 2015 IX. ADJOURNMENT OF MEETING