I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Freeman Councilmember Scott, Jr. Councilmember Segler Councilmember Albright, III Councilmember Mosely Councilmember Lewis, Jr. Councilmember Williamson Councilmember Frank Interim City Manager Comeaux P. E. City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS & MINUTES Proclamations Minutes — None A. Speakers — None B. Presentations 1) Mayor Deloris Prince, Regarding The Certificate Of Achievement For Excellence In Financial Reporting ( CAFR) 2) Albert T. Thigpen, Regarding Employee Service Awards For The Year 2013 C. Employee Recognition — None D. Correspondence — None III. PETITIONS & COMMUNICATIONS — CONTINUED E. Correspondence — None IV. PUBLIC HEARINGS — 9: 00 A. M. — NONE V. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: None
Consent Items 1 - 17 Resolutions — Consent 1) P. R. No. 18358 — A Resolution Authorizing The City Manager To Execute The Second Year, First Renewal, Of The Contract With Garner Environmental Services, Inc., Of Deer Park, Texas, For The Provisions Of Emergency Environmental, Disaster, And Logistical Response Services In The Event Of An Emergency Or Disaster 2) P. R. No. 18384 — A Resolution Authorizing The Execution Of A Twelve ( 12) Month Maintenance Contract Between The City Of Port Arthur And Copy & Camera Technologies Of Beaumont, Texas, In The Not To Exceed Amount Of $ 2, 000. 00; Funding Available In Account No. 001- 1051- 517. 59- 00 3) P. R. No. 18388 — A Resolution Authorizing The City Manager To Execute A Two ( 2) Year Agreement Between Iglesia Triunfo Church And The City Of Port Arthur For The Use Of Church Property For Soccer And Related Activities 4) P. R. No. 18389 — A Resolution Authorizing The City Manager To Extend The Contract With The LaBiche Architectural Group, Inc., Of Beaumont, Texas, For An Additional 90 Days For The Architectural Repair And Restoration Assessment Of Rose Hill Manor Historic Structure 5) P. R. No. 18391 — A Resolution Authorizing The City Manager To Execute The Second Year ( First Renewal) Of The Contract With Affordable Lawn And Tractor Service Of Port Arthur, Texas, For Grass Cutting Services And Landscape Maintenance At The Sabine Pass Community Center And Lions Park In An Amount Not To Exceed $ 10, 000. 00; Funding Available In Account No. 001- 1061- 518. 31- 00 6) P. R. No. 18392 — A Resolution Authorizing The City Manager To Execute The Second Year ( First Renewal) Of The Contract With Affordable Lawn And Tractor Service Of Port Arthur, Texas, For Grass Cutting Services And Landscape Maintenance At The West Side Community Complex In An Amount Not To Exceed 10, 000. 00; Funding Available In Account No. 001- 1061- 518. 31- 00 7) P. R. No. 18394 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And Excavators And Constructors, LTD, Of Port Arthur, Texas, Increasing The Contract Amount By $ 131, 405. 00; To A New Contract Amount Of $ 1, 832, 795. 80, And Increasing The Contract Time By Thirty ( 30) Calendar Days, Project No. I2114T, Account No. 144- 1201- 532. 59- 00 8) P. R. No. 18395 — A Resolution Authorizing The Award Of Bid And The Execution Of A Contract For The 5th Street Paving And Drainage Improvements Project — DeQueen Boulevard To 5th Avenue, With Excavators And Constructors , LTD., Of Port Arthur, Texas, In The Amount Of $ 1, 991, 843. 25; GLO Round 2. 1 Program, Project No. I215TH, Account No. 144- 1201- 532. 59- 00 9) P. R. No. 18398 — A Resolution Approving An Amendment To The FY 2014 Contract Between The City Of Port Arthur And The Department Of State Health Services Primary Health Care Program Reducing The Contract Ceiling To An Amount Not To Exceed 70, 000. 00 10) P. R. No. 18399 — A Resolution Calling For A Public Hearing To Consider Proposed Abandonments For The Hughen Center, Inc. A14- 03 —The Hughen Center, Inc. 11) P. R. No. 18400 — A Resolution Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $ 5, 284. 65 Made Against Texas Municipal League Intergovernmental Risk Pool ( TML) As A Result Of The Property Damage To Police Vehicle # 1885 12) P. R. No. 18401 — A Resolution Authorizing The Second Year ( First Renewal) Of The Existing Contract With JJCM Enterprises, Inc., D/ B/ A Park Avenue Cleaners Of Port Arthur, Texas, For Police Uniform Cleaning Services In A Not To Exceed Annual Amount Of 46, 750. 00; Funds Are Available In Account No. 001- 1101- 521. 26- 00 13) P. R. No. 18402 - A Resolution Authorizing The Second Year ( First Renewal) Of The Existing Contract With American Personnel & Temps Of Beaumont, Texas, For Providing School Crossing Guard Services For The Police Department In The Amount Of $ 11. 81/ HR, Not To Exceed $ 66, 727. 30; To Be Charged To Account No. 001- 1101- 521. 54- 00 14) P. R. No. 18403 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 Between The City Of Port Arthur And Allco, L. L. C., For The Waterline From 19th Street To The Sabine Neches Canal, For A Change In Piping Material Decreasing The Contract Amount By $ 21, 980. 00 To A New Total Of $ 3, 133, 466. 00, And A Time Extension Of Six ( 6) Days, Increasing The Contract Time To 371 Days, Account No. 429- 1258- 532. 59- 00, Project No. WSI003 15) P. R. No. 18406 — A Resolution Approving An Affiliation Agreement Between The City Of Port Arthur Health Department And Lamar University, Beaumont, Texas, For The Use Of Community- Based Clinical Facilities For The Education Of Nursing Students 16) P. R. No. 18407 — A Resolution Authorizing The Execution Of An Agreement For Independent Professional Services Between The City Of Port Arthur And Leslie McMahen, P. E., To Provide Contract Services For The City' s Department Of Public Works 17) P. R. No. 18410 — A Resolution Authorizing The City Manager To Execute A One Year Agreement With FarrWest Environmental Supply, Inc., Of Shertz, Texas, In An Amount Not To Exceed 33, 152. 80 For The Lease, Calibration And Servicing Of Hazardous Materials Detection Equipment. Funding From Account No. 001- 1121- 522. 42- 00
Expense Reports Mayor, Deloris Prince: Dallas, Texas. Conference Of Mayors Dates Of Trip: June 20 — 21, 2014 $1,659. 74 Fort Worth, Texas. TML Board Meeting Dates Of Trip: June 26 — 27, 2014 $769. 35 Mayor Pro Tem, Derrick Freeman Austin, Texas, Texas Municipal League Leadership Class Dates Of Trip: June 18 — 20, 2014 $574.20
P. R. No. 18375 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Library Board
P. R. No. 18408 — A Resolution Appointing And/ Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation ( Requested By Councilmember Frank)
P. O. No. 6388 — An Ordinance Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $ 6, 118. 00 Made Against Texas Municipal League Intergovernmental Risk Pool ( TML) As A Result Of The Property Damage To Water Distribution Vehicle # 1673
P. O. No. 6390 — An Ordinance Adding Section 2- 53 To The Code Of Ordinances As It Pertains To A Speaking Procedure For Public Hearings
*CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( A)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: The Items In Executive Session May Be Discussed And Acted Upon In Open Session 1) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation As It Pertains To Industrial District Agreements And Legal Issues Related To Potential Tax Abatements 2) Section 551. 072 Government Code — To Discuss The Value Of The Land In The City's Extraterritorial Jurisdiction ( ETJ) 3) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects ZeoGas LLC) X. ADJOURNMENT OF MEETING
Jul 08, 2014 City Council
I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Freeman Councilmember Scott, Jr. Councilmember Segler Councilmember Albright, III Councilmember Mosely Councilmember Lewis, Jr. Councilmember Williamson Councilmember Frank Interim City Manager Comeaux P. E. City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS & MINUTES Proclamations Minutes — None A. Speakers — None B. Presentations 1) Mayor Deloris Prince, Regarding The Certificate Of Achievement For Excellence In Financial Reporting ( CAFR) 2) Albert T. Thigpen, Regarding Employee Service Awards For The Year 2013 C. Employee Recognition — None D. Correspondence — None III. PETITIONS & COMMUNICATIONS — CONTINUED E. Correspondence — None IV. PUBLIC HEARINGS — 9: 00 A. M. — NONE V. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: None
Consent Items 1 - 17 Resolutions — Consent 1) P. R. No. 18358 — A Resolution Authorizing The City Manager To Execute The Second Year, First Renewal, Of The Contract With Garner Environmental Services, Inc., Of Deer Park, Texas, For The Provisions Of Emergency Environmental, Disaster, And Logistical Response Services In The Event Of An Emergency Or Disaster 2) P. R. No. 18384 — A Resolution Authorizing The Execution Of A Twelve ( 12) Month Maintenance Contract Between The City Of Port Arthur And Copy & Camera Technologies Of Beaumont, Texas, In The Not To Exceed Amount Of $ 2, 000. 00; Funding Available In Account No. 001- 1051- 517. 59- 00 3) P. R. No. 18388 — A Resolution Authorizing The City Manager To Execute A Two ( 2) Year Agreement Between Iglesia Triunfo Church And The City Of Port Arthur For The Use Of Church Property For Soccer And Related Activities 4) P. R. No. 18389 — A Resolution Authorizing The City Manager To Extend The Contract With The LaBiche Architectural Group, Inc., Of Beaumont, Texas, For An Additional 90 Days For The Architectural Repair And Restoration Assessment Of Rose Hill Manor Historic Structure 5) P. R. No. 18391 — A Resolution Authorizing The City Manager To Execute The Second Year ( First Renewal) Of The Contract With Affordable Lawn And Tractor Service Of Port Arthur, Texas, For Grass Cutting Services And Landscape Maintenance At The Sabine Pass Community Center And Lions Park In An Amount Not To Exceed $ 10, 000. 00; Funding Available In Account No. 001- 1061- 518. 31- 00 6) P. R. No. 18392 — A Resolution Authorizing The City Manager To Execute The Second Year ( First Renewal) Of The Contract With Affordable Lawn And Tractor Service Of Port Arthur, Texas, For Grass Cutting Services And Landscape Maintenance At The West Side Community Complex In An Amount Not To Exceed 10, 000. 00; Funding Available In Account No. 001- 1061- 518. 31- 00 7) P. R. No. 18394 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And Excavators And Constructors, LTD, Of Port Arthur, Texas, Increasing The Contract Amount By $ 131, 405. 00; To A New Contract Amount Of $ 1, 832, 795. 80, And Increasing The Contract Time By Thirty ( 30) Calendar Days, Project No. I2114T, Account No. 144- 1201- 532. 59- 00 8) P. R. No. 18395 — A Resolution Authorizing The Award Of Bid And The Execution Of A Contract For The 5th Street Paving And Drainage Improvements Project — DeQueen Boulevard To 5th Avenue, With Excavators And Constructors , LTD., Of Port Arthur, Texas, In The Amount Of $ 1, 991, 843. 25; GLO Round 2. 1 Program, Project No. I215TH, Account No. 144- 1201- 532. 59- 00 9) P. R. No. 18398 — A Resolution Approving An Amendment To The FY 2014 Contract Between The City Of Port Arthur And The Department Of State Health Services Primary Health Care Program Reducing The Contract Ceiling To An Amount Not To Exceed 70, 000. 00 10) P. R. No. 18399 — A Resolution Calling For A Public Hearing To Consider Proposed Abandonments For The Hughen Center, Inc. A14- 03 —The Hughen Center, Inc. 11) P. R. No. 18400 — A Resolution Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $ 5, 284. 65 Made Against Texas Municipal League Intergovernmental Risk Pool ( TML) As A Result Of The Property Damage To Police Vehicle # 1885 12) P. R. No. 18401 — A Resolution Authorizing The Second Year ( First Renewal) Of The Existing Contract With JJCM Enterprises, Inc., D/ B/ A Park Avenue Cleaners Of Port Arthur, Texas, For Police Uniform Cleaning Services In A Not To Exceed Annual Amount Of 46, 750. 00; Funds Are Available In Account No. 001- 1101- 521. 26- 00 13) P. R. No. 18402 - A Resolution Authorizing The Second Year ( First Renewal) Of The Existing Contract With American Personnel & Temps Of Beaumont, Texas, For Providing School Crossing Guard Services For The Police Department In The Amount Of $ 11. 81/ HR, Not To Exceed $ 66, 727. 30; To Be Charged To Account No. 001- 1101- 521. 54- 00 14) P. R. No. 18403 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 Between The City Of Port Arthur And Allco, L. L. C., For The Waterline From 19th Street To The Sabine Neches Canal, For A Change In Piping Material Decreasing The Contract Amount By $ 21, 980. 00 To A New Total Of $ 3, 133, 466. 00, And A Time Extension Of Six ( 6) Days, Increasing The Contract Time To 371 Days, Account No. 429- 1258- 532. 59- 00, Project No. WSI003 15) P. R. No. 18406 — A Resolution Approving An Affiliation Agreement Between The City Of Port Arthur Health Department And Lamar University, Beaumont, Texas, For The Use Of Community- Based Clinical Facilities For The Education Of Nursing Students 16) P. R. No. 18407 — A Resolution Authorizing The Execution Of An Agreement For Independent Professional Services Between The City Of Port Arthur And Leslie McMahen, P. E., To Provide Contract Services For The City' s Department Of Public Works 17) P. R. No. 18410 — A Resolution Authorizing The City Manager To Execute A One Year Agreement With FarrWest Environmental Supply, Inc., Of Shertz, Texas, In An Amount Not To Exceed 33, 152. 80 For The Lease, Calibration And Servicing Of Hazardous Materials Detection Equipment. Funding From Account No. 001- 1121- 522. 42- 00
Expense Reports Mayor, Deloris Prince: Dallas, Texas. Conference Of Mayors Dates Of Trip: June 20 — 21, 2014 $1,659. 74 Fort Worth, Texas. TML Board Meeting Dates Of Trip: June 26 — 27, 2014 $769. 35 Mayor Pro Tem, Derrick Freeman Austin, Texas, Texas Municipal League Leadership Class Dates Of Trip: June 18 — 20, 2014 $574.20
P. R. No. 18375 — A Resolution Appointing And/ Or Reappointing A Member Or Members To The Library Board
P. R. No. 18408 — A Resolution Appointing And/ Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation ( Requested By Councilmember Frank)
P. O. No. 6388 — An Ordinance Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $ 6, 118. 00 Made Against Texas Municipal League Intergovernmental Risk Pool ( TML) As A Result Of The Property Damage To Water Distribution Vehicle # 1673
P. O. No. 6390 — An Ordinance Adding Section 2- 53 To The Code Of Ordinances As It Pertains To A Speaking Procedure For Public Hearings
*CLOSED MEETING ( EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551. 101 Of Chapter 551 ( Open Meetings Law) Of The Texas Government Code Formerly Article 6252- 17, Section 2( A)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551. 071 — Litigation And/ Or Legal Advice Section 551. 072 — Land Section 551. 073 — Negotiated Contracts For Prospective Gifts To The City Section 551. 074 — Personnel Section 551. 076 — Security Personnel Or Devices Section 551. 087 — Deliberations Regarding Economic Development Incentives Closed Meeting: The Items In Executive Session May Be Discussed And Acted Upon In Open Session 1) Section 551. 071 Government Code — To Discuss With The City Attorney Potential Litigation As It Pertains To Industrial District Agreements And Legal Issues Related To Potential Tax Abatements 2) Section 551. 072 Government Code — To Discuss The Value Of The Land In The City's Extraterritorial Jurisdiction ( ETJ) 3) Section 551. 087 Government Code — To Discuss Incentives For Commercial, Residential, And/ Or Industrial Business Prospects ZeoGas LLC) X. ADJOURNMENT OF MEETING