***Due to technical difficulties, audio may be missing for portions of this clip*** I. INVOCATION, PLEDGE & ROLL CALL II. PROCLAMATIONS & MINUTES Proclamations Minutes February 4, 2014 Regular Meeting February 18, 2014 Regular Meeting February 20, 2014 Special Executive Meeting February 24, 2014 Special Executive Meeting March 4, 2014 Regular Meeting III. PETITIONS & COMMUNICATIONS A. Speakers — None B. Presentations 1) Valecia Tizeno, City Attorney, On Roundtable Workshop With Companies That Have Industrial District Agreements With The City Of Port Arthur 2) Monthly Crime Report C. Employee Recognition — None D. Correspondence 1) Certification Of Candidates For The Port Arthur General Election, To Be Held On May 10, 2014
IV. PUBLIC HEARINGS — 9:00 A.M.—NONE V. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: None
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And /Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A) Expense Reports Municipal Court Judge, Kermit C Morrison, Jr.: Galveston, Texas For The Judges Seminar February 24 — 25, 2014 386.08 Resolutions — Consent 1) P.R. No. 18094 — A Resolution Amending Resolution No. 13-612 For Removing Certain Items From The Flexible Base Streets Reconstruction Contract With LD Construction Of Beaumont, Texas, And Decreasing The Contract Amount By $95,508.75 To $396,491.25; Funding Is Available In Account 001-1203-531.86-01 2) P.R. No. 18212 — A Resolution In Support Of The Submission Of An Application By Port Arthur LM, LP, For Housing Tax Credits At 1300 Joe Louis Avenue 3) P.R. No. 18214 — A Resolution Approving An Increase In The Existing Blanket Purchase Order For The First Year By $330.00 For Advanced Systems And Alarm Services Of Beaumont, Texas, For Monitoring Service Of The Transit Service Center Funds Available In Account No. 401-1504-561.59-00 4) P.R. No. 18220 — A Resolution Authorizing A Two Year Consulting Contract With Muniservices, LLC, For Local Hotel Occupancy Tax Audit And Administration Services In An Amount Not To Exceed $15,000.00 Per Year Account No. 140-1405-551.59-00 5) P.R. No. 18222 — A Resolution Authorizing The City Manager To Execute A Three Year Contract For High Speed Internet Access For Central Fire Station From Time Warner Cable Business Class, For The Fire Department In The Amount Of $169.95 Per Month, Plus A $150.00 One Time Installation Fee; Funding Available In Account Number 001-1121-522.61.03 6) P.R. No. 18228 — A Resolution Approving A Grant To The Port Arthur Rotary Club To Construct The International Avenue Of Flags Monument To Be Located At The Seawall Under The Operation Downtown Site Improvement Grant Program 7) P.R. No. 18230 — A Resolution Approving Change Order No. 1 To The Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Arceneaux & Gates, A Burrow Global Company, To Develop Preliminary Paving Plans And Utilize That Information To Develop A Grading Plan To Eliminate Water Ponding In The Spur 93 Business Park 8) P.R. No. 18231 — A Resolution Approving Change Order No. 1 To The Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Arceneaux & Gates, A Burrow Global Company, For Certain Technical And Professional Services For Sidewalk Modifications And Utility Tunnel Closure At 501 Procter Street 9) P.R. No. 18233 — A Resolution Amending The FY 2013-2014 Contract Between The City Of Port Arthur And The Department Of State Health Services, RLSS-Local Public Health System, To Increase The Contract Budget Amount By $39,294.00 Which Increases The Total Contract Award From $167,517.00 To $206,811.00; Funds Will Be Placed In Account Number 101-1341-542.11-00 10) P.R. No. 18235 — A Resolution Authorizing The May 10, 2014 General Election Support And Services Agreement With Hart Intercivic In An Amount Not To Exceed $8,100.00; Funding Is Available In Account No. 001-1013-513.54-00 11) P.R. No. 18237 — A Resolution Authorizing The City Manager To Execute The Deeds Of Trust And Loan Agreements Between The City And Four (4)Homeowners That Are Certified To Participate In The Rehabilitation And Reconstruction Federal Program 12) P.R. No. 18238 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts 13) P.R. No. 18239 — A Resolution Authorizing The Final Payment In The Amount Of $4170.50 For The Contract Between The City Of Port Arthur And D & R Commercial Construction Of Lumberton, Texas, And Releasing The Retainage In The Amount Of $4,693.25. For The Installation Of A Test Facility At The Port Arthur Armory (Phase I)Funding In Account No. 306-1606-591.59-00 14) P.R. No. 18240 — A Resolution Authorizing The City Manager To Execute A Contract Extension With Brown, Reynolds, Watford Architects, Inc., Of College Station, Texas, For Design Of The Renovations And Improvements To The Property Located At 3451 57th Street In Port Arthur, Texas, For No Additional Cost 15) P.R. No. 18242 — A Resolution Authorizing The Final Payment In The Amount Of $87,296.81 For The Contract Between The City Of Port Arthur And LDF Construction Of Spring, Texas, For The Construction Of A Fire Station And Apparatus Garage In The Sabine Pass Area Of Port Arthur. Funding In Account No. 121-2300-901.82-00, Project No. IKEFS4 16) P.R. No. 18243 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A 20' Wide And A 10' Wide Alley R.O.W., Located Within And Adjacent To The Old Interurban R.O.W. Port Arthur, Jefferson County, Texas, A14-01 - The Hughen Center, Inc. 17) P.R. No. 18244 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A Portion Of Shreveport Avenue Right-Of-Way, Port Arthur, Jefferson County, Texas, A14-02 — Jefferson County 18) P.R. No. 18245 — A Resolution Authorizing The Payment Of Invoices To Arceneaux & Gates Of Port Arthur, Texas, For Payment Of Engineering Services And Related Expenditures For Pleasure Island Marina Boat Slip Covers And Pleasure Island Recreation Corridor Trail Section 2
P.R. No. 18094 — A Resolution Amending Resolution No. 13-612 For Removing Certain Items From The Flexible Base Streets Reconstruction Contract With LD Construction Of Beaumont, Texas, And Decreasing The Contract Amount By $95,508.75 To $396,491.25; Funding Is Available In Account 001-1203-531.86-01
P.R. No. 18222 — A Resolution Authorizing The City Manager To Execute A Three Year Contract For High Speed Internet Access For Central Fire Station From Time Warner Cable Business Class, For The Fire Department In The Amount Of $169.95 Per Month, Plus A $150.00 One Time Installation Fee; Funding Available In Account Number 001-1121-522.61.03
P.R. No. 18228 — A Resolution Approving A Grant To The Port Arthur Rotary Club To Construct The International Avenue Of Flags Monument To Be Located At The Seawall Under The Operation Downtown Site Improvement Grant Program
P.R. No. 18233 — A Resolution Amending The FY 2013-2014 Contract Between The City Of Port Arthur And The Department Of State Health Services, RLSS -Local Public Health System, To Increase The Contract Budget Amount By $39,294.00 Which Increases The Total Contract Award From $167,517.00 To $206,811.00; Funds Will Be Placed In Account Number 101-1341-542.11-00
P.R. No. 18243 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A 20' Wide And A 10' Wide Alley R.O.W., Located Within And Adjacent To The Old Interurban R.O.W. Port Arthur, Jefferson County, Texas, A14-01 - The Hughen Center, Inc.
P.R. No. 18244 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A Portion Of Shreveport Avenue Right-Of-Way, Port Arthur, Jefferson County, Texas, A14-02 — Jefferson County
P.R. No. 18227 — A Resolution Amending Resolution 14-054 Approving Additional Funding In An Amount Not To Exceed One Hundred And Ten Thousand Dollars ($110,000.00)For City Park Improvement Projects At Lions Park And Lakeside Park By The City Of Port Arthur Section 4A Economic Development Corporation
P.R. No. 18229 —A Resolution Authorizing The City Of Port Arthur Section 4a Economic Development Corporation To Enter Into A Economic Incentive Contract And Loan Agreement With KT Holdings, Inc.
P.R. No. 18232 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Labiche Architectural Group, Inc., And Further Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Provide Funding For Said Project In The Amount Of $52,000.00 For The Design, Construction Management, And Provision Of Cost Estimates For Park Improvement Projects At Lions, Lakeside, Lincoln, Montrose And Rose Hill Parks
P.R. No. 18241 — A Resolution Authorizing The City Manager To Enter Into A Master Service Agreement With Liftoff, LLC, For The Deployment Of Office 365 Microsoft Exchange And Training Of The Information Technology Staff
P.R. No. 18249 —A Resolution To Pay John Hall Public Affairs For Consulting Services For January 1, 2014 Through February 9, 2014; Account No. 001-1003-512.59-00 M97903
P.O. No. 6374 — An Ordinance Amending Section 7.04 Of The City Of Port Arthur Section 4A Economic Development Corporation's Bylaws
IX. DISCUSSION 1) Discussion Regarding The Preparation Of A Hiring Matrix For The Position Of City Manager X. ADJOURNMENT OF MEETING
Mar 18, 2014 City Council
***Due to technical difficulties, audio may be missing for portions of this clip*** I. INVOCATION, PLEDGE & ROLL CALL II. PROCLAMATIONS & MINUTES Proclamations Minutes February 4, 2014 Regular Meeting February 18, 2014 Regular Meeting February 20, 2014 Special Executive Meeting February 24, 2014 Special Executive Meeting March 4, 2014 Regular Meeting III. PETITIONS & COMMUNICATIONS A. Speakers — None B. Presentations 1) Valecia Tizeno, City Attorney, On Roundtable Workshop With Companies That Have Industrial District Agreements With The City Of Port Arthur 2) Monthly Crime Report C. Employee Recognition — None D. Correspondence 1) Certification Of Candidates For The Port Arthur General Election, To Be Held On May 10, 2014
IV. PUBLIC HEARINGS — 9:00 A.M.—NONE V. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: None
CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And /Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A) Expense Reports Municipal Court Judge, Kermit C Morrison, Jr.: Galveston, Texas For The Judges Seminar February 24 — 25, 2014 386.08 Resolutions — Consent 1) P.R. No. 18094 — A Resolution Amending Resolution No. 13-612 For Removing Certain Items From The Flexible Base Streets Reconstruction Contract With LD Construction Of Beaumont, Texas, And Decreasing The Contract Amount By $95,508.75 To $396,491.25; Funding Is Available In Account 001-1203-531.86-01 2) P.R. No. 18212 — A Resolution In Support Of The Submission Of An Application By Port Arthur LM, LP, For Housing Tax Credits At 1300 Joe Louis Avenue 3) P.R. No. 18214 — A Resolution Approving An Increase In The Existing Blanket Purchase Order For The First Year By $330.00 For Advanced Systems And Alarm Services Of Beaumont, Texas, For Monitoring Service Of The Transit Service Center Funds Available In Account No. 401-1504-561.59-00 4) P.R. No. 18220 — A Resolution Authorizing A Two Year Consulting Contract With Muniservices, LLC, For Local Hotel Occupancy Tax Audit And Administration Services In An Amount Not To Exceed $15,000.00 Per Year Account No. 140-1405-551.59-00 5) P.R. No. 18222 — A Resolution Authorizing The City Manager To Execute A Three Year Contract For High Speed Internet Access For Central Fire Station From Time Warner Cable Business Class, For The Fire Department In The Amount Of $169.95 Per Month, Plus A $150.00 One Time Installation Fee; Funding Available In Account Number 001-1121-522.61.03 6) P.R. No. 18228 — A Resolution Approving A Grant To The Port Arthur Rotary Club To Construct The International Avenue Of Flags Monument To Be Located At The Seawall Under The Operation Downtown Site Improvement Grant Program 7) P.R. No. 18230 — A Resolution Approving Change Order No. 1 To The Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Arceneaux & Gates, A Burrow Global Company, To Develop Preliminary Paving Plans And Utilize That Information To Develop A Grading Plan To Eliminate Water Ponding In The Spur 93 Business Park 8) P.R. No. 18231 — A Resolution Approving Change Order No. 1 To The Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Arceneaux & Gates, A Burrow Global Company, For Certain Technical And Professional Services For Sidewalk Modifications And Utility Tunnel Closure At 501 Procter Street 9) P.R. No. 18233 — A Resolution Amending The FY 2013-2014 Contract Between The City Of Port Arthur And The Department Of State Health Services, RLSS-Local Public Health System, To Increase The Contract Budget Amount By $39,294.00 Which Increases The Total Contract Award From $167,517.00 To $206,811.00; Funds Will Be Placed In Account Number 101-1341-542.11-00 10) P.R. No. 18235 — A Resolution Authorizing The May 10, 2014 General Election Support And Services Agreement With Hart Intercivic In An Amount Not To Exceed $8,100.00; Funding Is Available In Account No. 001-1013-513.54-00 11) P.R. No. 18237 — A Resolution Authorizing The City Manager To Execute The Deeds Of Trust And Loan Agreements Between The City And Four (4)Homeowners That Are Certified To Participate In The Rehabilitation And Reconstruction Federal Program 12) P.R. No. 18238 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts 13) P.R. No. 18239 — A Resolution Authorizing The Final Payment In The Amount Of $4170.50 For The Contract Between The City Of Port Arthur And D & R Commercial Construction Of Lumberton, Texas, And Releasing The Retainage In The Amount Of $4,693.25. For The Installation Of A Test Facility At The Port Arthur Armory (Phase I)Funding In Account No. 306-1606-591.59-00 14) P.R. No. 18240 — A Resolution Authorizing The City Manager To Execute A Contract Extension With Brown, Reynolds, Watford Architects, Inc., Of College Station, Texas, For Design Of The Renovations And Improvements To The Property Located At 3451 57th Street In Port Arthur, Texas, For No Additional Cost 15) P.R. No. 18242 — A Resolution Authorizing The Final Payment In The Amount Of $87,296.81 For The Contract Between The City Of Port Arthur And LDF Construction Of Spring, Texas, For The Construction Of A Fire Station And Apparatus Garage In The Sabine Pass Area Of Port Arthur. Funding In Account No. 121-2300-901.82-00, Project No. IKEFS4 16) P.R. No. 18243 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A 20' Wide And A 10' Wide Alley R.O.W., Located Within And Adjacent To The Old Interurban R.O.W. Port Arthur, Jefferson County, Texas, A14-01 - The Hughen Center, Inc. 17) P.R. No. 18244 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A Portion Of Shreveport Avenue Right-Of-Way, Port Arthur, Jefferson County, Texas, A14-02 — Jefferson County 18) P.R. No. 18245 — A Resolution Authorizing The Payment Of Invoices To Arceneaux & Gates Of Port Arthur, Texas, For Payment Of Engineering Services And Related Expenditures For Pleasure Island Marina Boat Slip Covers And Pleasure Island Recreation Corridor Trail Section 2
P.R. No. 18094 — A Resolution Amending Resolution No. 13-612 For Removing Certain Items From The Flexible Base Streets Reconstruction Contract With LD Construction Of Beaumont, Texas, And Decreasing The Contract Amount By $95,508.75 To $396,491.25; Funding Is Available In Account 001-1203-531.86-01
P.R. No. 18222 — A Resolution Authorizing The City Manager To Execute A Three Year Contract For High Speed Internet Access For Central Fire Station From Time Warner Cable Business Class, For The Fire Department In The Amount Of $169.95 Per Month, Plus A $150.00 One Time Installation Fee; Funding Available In Account Number 001-1121-522.61.03
P.R. No. 18228 — A Resolution Approving A Grant To The Port Arthur Rotary Club To Construct The International Avenue Of Flags Monument To Be Located At The Seawall Under The Operation Downtown Site Improvement Grant Program
P.R. No. 18233 — A Resolution Amending The FY 2013-2014 Contract Between The City Of Port Arthur And The Department Of State Health Services, RLSS -Local Public Health System, To Increase The Contract Budget Amount By $39,294.00 Which Increases The Total Contract Award From $167,517.00 To $206,811.00; Funds Will Be Placed In Account Number 101-1341-542.11-00
P.R. No. 18243 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A 20' Wide And A 10' Wide Alley R.O.W., Located Within And Adjacent To The Old Interurban R.O.W. Port Arthur, Jefferson County, Texas, A14-01 - The Hughen Center, Inc.
P.R. No. 18244 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment Of A Portion Of Shreveport Avenue Right-Of-Way, Port Arthur, Jefferson County, Texas, A14-02 — Jefferson County
P.R. No. 18227 — A Resolution Amending Resolution 14-054 Approving Additional Funding In An Amount Not To Exceed One Hundred And Ten Thousand Dollars ($110,000.00)For City Park Improvement Projects At Lions Park And Lakeside Park By The City Of Port Arthur Section 4A Economic Development Corporation
P.R. No. 18229 —A Resolution Authorizing The City Of Port Arthur Section 4a Economic Development Corporation To Enter Into A Economic Incentive Contract And Loan Agreement With KT Holdings, Inc.
P.R. No. 18232 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Labiche Architectural Group, Inc., And Further Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Provide Funding For Said Project In The Amount Of $52,000.00 For The Design, Construction Management, And Provision Of Cost Estimates For Park Improvement Projects At Lions, Lakeside, Lincoln, Montrose And Rose Hill Parks
P.R. No. 18241 — A Resolution Authorizing The City Manager To Enter Into A Master Service Agreement With Liftoff, LLC, For The Deployment Of Office 365 Microsoft Exchange And Training Of The Information Technology Staff
P.R. No. 18249 —A Resolution To Pay John Hall Public Affairs For Consulting Services For January 1, 2014 Through February 9, 2014; Account No. 001-1003-512.59-00 M97903
P.O. No. 6374 — An Ordinance Amending Section 7.04 Of The City Of Port Arthur Section 4A Economic Development Corporation's Bylaws
IX. DISCUSSION 1) Discussion Regarding The Preparation Of A Hiring Matrix For The Position Of City Manager X. ADJOURNMENT OF MEETING